Council

20
Oct
2026
Parish Council Meeting Agenda 26-10-2026

Parish Council Meeting Agenda 26-10-2026

The agenda for the Sandgate Parish Council Parish Council meeting, to be held on 26th October 2026, in Sandgate Library at 6.30pm.

Agenda-council-meeting-26-10-26

All policies, standing orders and financial regulations scheduled for review and re-approval in this meeting can be found at https://sandgate-pc.gov.uk/policies-and-procedures/

The Council meeting is open to press and public. If you would like to attend this meeting, please notify clerk@sandgate-pc.gov.uk in advance. Letting us know allows us to make sure we have sufficient seats for you and allow reasonable spacing.

We keep a full list of previous Sandgate Parish Council Meeting Agenda and Minutes on this website. We publish those agendas a few days before each meeting, and will also post draft minutes in the week after a meeting.

Most of our meetings are broadcast live on our Facebook page. We’ll then leave those recordings on Facebook for a few months after the meeting so you can watch them back later.

Minimum Notice

We issue agenda’s at least three clear days before a meeting. We display them on the noticeboard in the library, Parish noticeboards on the Village Green and by Enbrook Valley shops, and on our website.

The minimum three clear days for notice of a meeting does not include:

  • the day of issue of the agenda, or;
  • the day of the meeting, or;
  • a Sunday, or;
  • a day of the Christmas break, or;
  • a day of the Easter break, or;
  • of a bank holiday, or;
  • a day appointed for public thanksgiving or mourning.

Meeting in Public

All meetings of our Council are open to the public, except in limited defined circumstances. We can only decide, by resolution, to meet in private when discussing confidential business or for other special reasons where publicity would be prejudicial to the public interest.

Those reasons might include, for example, discussing the conduct of employees, negotiations of contracts or terms of tender, or the early stages of a legal dispute.

Posted by Tim Prater in Agenda, Council
01
Oct
2026
Parish Council Meeting Minutes 28-09-2026

Parish Council Meeting Minutes 28-09-2026

The minutes of Sandgate’s Parish Council meeting, held on 28th September 2026, in Sandgate Library.

Minutes-council-meeting-28-09-2026-1

Meeting video at: https://www.facebook.com/sandgatepc/videos/

Previous Sandgate Parish Council Meeting Agendas and Minutes. We publish agendas a few days before a meeting. We then post draft minutes in the week after a meeting.

Most of our meetings are also broadcast live on our Facebook page. Those recordings are left on Facebook for a few months after the meeting so can be watched back later.

We broadcast our meetings live on our Facebook page (although we’re sorry: this one was not). Those meeting recordings are then left live after the meeting, giving you the chance to watch it back later. However Facebook are now removing recordings older than a few weeks, so don’t wait for long!

The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.

The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.

Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.

Posted by Tim Prater in Council, Minutes
25
Sep
2026

Report of the External Auditor 2026

Sandgate-Parish-Council-REVIEWED-AGAR-2025_26-ID-3211524

The 2026 report of the external auditor is as shown above, and is also available to inspect from the Sandgate Parish Council office during opening hours.

The key sections of feedback are:

“On the basis of our review of Sections 1 and 2 of the Annual Governance and Accountability Return (AGAR), in our opinion the information in sections 1 and 2 of the AGAR is in accordance with Proper Practices and no other matters have come to our attention giving cause for concern that relevant legislation and regulatory requirement.”

“Other matters not affecting our opinion which we draw to the attention of the authority: not applicable.”

The Council will consider the report and ensure that appropriate action in response to audit recommendations, where there are any, is taken within a reasonable time.

Please note that due to the way this document is produced, including sections that need to be signed and scanned by law, parts of the document do not meet our usual accessibility standards.

Completion-Notice-2026

Posted by Tim Prater in Annual Returns and AGAR, Council, Finance, News, Resources
20
Sep
2026
Parish Council Meeting Agenda 28-09-2026

Parish Council Meeting Agenda 28-09-2026

The agenda for the Sandgate Parish Council Parish Council meeting, to be held on 28th September 2026, in Sandgate Library at 6.30pm.

Agenda-council-meeting-28-09-26-1

All policies, standing orders and financial regulations scheduled for review and re-approval in this meeting can be found at https://sandgate-pc.gov.uk/policies-and-procedures/

The Council meeting is open to press and public. If you would like to attend this meeting, please notify clerk@sandgate-pc.gov.uk in advance. Letting us know allows us to make sure we have sufficient seats for you and allow reasonable spacing.

We keep a full list of previous Sandgate Parish Council Meeting Agenda and Minutes on this website. We publish those agendas a few days before each meeting, and will also post draft minutes in the week after a meeting.

Most of our meetings are broadcast live on our Facebook page. We’ll then leave those recordings on Facebook for a few months after the meeting so you can watch them back later.

Minimum Notice

We issue agenda’s at least three clear days before a meeting. We display them on the noticeboard in the library, Parish noticeboards on the Village Green and by Enbrook Valley shops, and on our website.

The minimum three clear days for notice of a meeting does not include:

  • the day of issue of the agenda, or;
  • the day of the meeting, or;
  • a Sunday, or;
  • a day of the Christmas break, or;
  • a day of the Easter break, or;
  • of a bank holiday, or;
  • a day appointed for public thanksgiving or mourning.

Meeting in Public

All meetings of our Council are open to the public, except in limited defined circumstances. We can only decide, by resolution, to meet in private when discussing confidential business or for other special reasons where publicity would be prejudicial to the public interest.

Those reasons might include, for example, discussing the conduct of employees, negotiations of contracts or terms of tender, or the early stages of a legal dispute.

Posted by Tim Prater in Agenda, Council
28
Jul
2026
Parish Council Meeting Minutes 27-07-2026

Parish Council Meeting Minutes 27-07-2026

The minutes of Sandgate’s Parish Council meeting, held on 27th July 2026, in Sandgate Library.

Minute-council-meeting-27-07-2026

Meeting video at: https://www.facebook.com/sandgatepc/videos/

Previous Sandgate Parish Council Meeting Agendas and Minutes. We publish agendas a few days before a meeting. We then post draft minutes in the week after a meeting.

Most of our meetings are also broadcast live on our Facebook page. Those recordings are left on Facebook for a few months after the meeting so can be watched back later.

We broadcast our meetings live on our Facebook page (although we’re sorry: this one was not). Those meeting recordings are then left live after the meeting, giving you the chance to watch it back later. However Facebook are now removing recordings older than a few weeks, so don’t wait for long!

The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.

The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.

Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.

Posted by Tim Prater in Council, Minutes
20
Jul
2026
Parish Council Meeting Agenda 27-07-2026

Parish Council Meeting Agenda 27-07-2026

The agenda for the Sandgate Parish Council Parish Council meeting, to be held on 27th July 2026, in Sandgate Library at 6.30pm.

Agenda-council-meeting-27-07-26

All policies, standing orders and financial regulations scheduled for review and re-approval in this meeting can be found at https://sandgate-pc.gov.uk/policies-and-procedures/

The Council meeting is open to press and public. If you would like to attend this meeting, please notify clerk@sandgate-pc.gov.uk in advance. Letting us know allows us to make sure we have sufficient seats for you and allow reasonable spacing.

We keep a full list of previous Sandgate Parish Council Meeting Agenda and Minutes on this website. We publish those agendas a few days before each meeting, and will also post draft minutes in the week after a meeting.

Most of our meetings are broadcast live on our Facebook page. We’ll then leave those recordings on Facebook for a few months after the meeting so you can watch them back later.

Minimum Notice

We issue agenda’s at least three clear days before a meeting. We display them on the noticeboard in the library, Parish noticeboards on the Village Green and by Enbrook Valley shops, and on our website.

The minimum three clear days for notice of a meeting does not include:

  • the day of issue of the agenda, or;
  • the day of the meeting, or;
  • a Sunday, or;
  • a day of the Christmas break, or;
  • a day of the Easter break, or;
  • of a bank holiday, or;
  • a day appointed for public thanksgiving or mourning.

Meeting in Public

All meetings of our Council are open to the public, except in limited defined circumstances. We can only decide, by resolution, to meet in private when discussing confidential business or for other special reasons where publicity would be prejudicial to the public interest.

Those reasons might include, for example, discussing the conduct of employees, negotiations of contracts or terms of tender, or the early stages of a legal dispute.

Posted by Tim Prater in Agenda, Council
29
Jun
2026
Parish Council Meeting Minutes 22-06-2026

Parish Council Meeting Minutes 22-06-2026

The minutes of Sandgate’s Parish Council meeting, held on 22nd June 2026, in Sandgate Library.

Minutes-council-meeting-22.06.2026

Meeting video at: https://www.facebook.com/sandgatepc/videos/

Previous Sandgate Parish Council Meeting Agendas and Minutes. We publish agendas a few days before a meeting. We then post draft minutes in the week after a meeting.

Most of our meetings are also broadcast live on our Facebook page. Those recordings are left on Facebook for a few months after the meeting so can be watched back later.

We broadcast our meetings live on our Facebook page (although we’re sorry: this one was not). Those meeting recordings are then left live after the meeting, giving you the chance to watch it back later. However Facebook are now removing recordings older than a few weeks, so don’t wait for long!

The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.

The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.

Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.

Posted by Tim Prater in Council, Minutes
24
Jun
2026

Sandgate Parish Council Annual Return 2025-26

Sandgate Parish Council is defined as a “smaller authority” for the purposes of publication of its annual accounts and statements. This post contains all files and details for the Sandgate Parish Council Annual Return 2025-26. The 2024-25 return is available here.

The Local Audit and Accountability Act 2014 and the Accounts and Audit Regulations 2015 require that:

1. The accounting records for the financial year to which the audit relates and all books, deeds, contracts, bills, vouchers, receipts and other documents relating to those records must be made available for inspection by any person interested, during a period of 30 working days set by the smaller authority and including the first 10 working days of July.

2. The period referred to in paragraph (1) starts with the day on which the period for the exercise of public rights is treated as having been commenced i.e. the day following the day on which all of the obligations in paragraph (3) below have been fulfilled.

3. The responsible financial officer for a relevant authority must, on behalf of that authority, publish (which must include publication on the authority’s website):

(a) the Accounting Statements (i.e. Section 2 of the Annual Return), accompanied by:

(i) a declaration, signed by that officer to the effect that the status of the Accounting Statements are unaudited and that the Accounting Statements as published may be subject to change;

(ii) the Annual Governance Statement (i.e. Section 1 of the Annual Return); and

(b) a statement that sets out—

(i) the period for the exercise of public rights;

(ii) details of the manner in which notice should be given of an intention to inspect the accounting records and other documents;

(iii) the name and address of the local auditor;

(iv) the provisions contained in section 26 (inspection of documents etc.) and section 27 (right to make objections at audit) of the Act, as they have effect in relation to the authority in question.

All the required accounting statements, declarations, annual governance statement and additional statements are available in this Sandgate Parish Council Annual Return 2025-26. The declared period for the exercise of Public Rights is 25 June – 6 August 2026.

Notice-of-appointment-of-Electors-Rights

Form-3-Internal-Auditor

Attachment-1.1-Bank-Reconciliation-Page-1-2

Assertion-4-7-1

Details-of-action-taken-in-respect-of-all-recommendations-made-by-your-external-auditor-2024-1

Assertion-7-Minute-8-Minutes-council-meeting-28-04-2025

Assertion-7-Minute-6-Finance-Minutes-27-10-25

Attachment 1.2 – Significant variances 25-26Download
Attachment 1.4 – Earmarked Reserves 25-26 (1)Download

Internal Auditor Report Key Findings April 2026

“I carried out only sufficient work to enable me to complete the Annual Internal Audit Report. At this visit I concentrated on the trail from the annual accounting statement back to the receipts & payments A/c and bank statements. I have also reviewed the Council’s minutes for compliance with legal obligations, its general functioning and for mutual consistency with the accounts.

“All tests were completed satisfactorily. I found nothing in the minutes to indicate any issues around legal obligations (except as noted above), the council’s actions or its general functioning. I have noted, for future reference, activity that is planned or due to occur in 2026-27.

“I have nothing further to report.”

Internal Auditor Report 2025-26Download

Scanned pdf documents do not comply with the Accessibility Regulations but the above documents can be provided in an alternative format or on alternative media, on request.

There is a National Audit Office guide Local Authority Accounts: A guide to your rights.

Posted by Tim Prater in Annual Returns and AGAR, Council, Finance, News, Resources
12
Jun
2026
Parish Council Meeting Agenda 22-06-2026

Parish Council Meeting Agenda 22-06-2026

The agenda for the Sandgate Parish Council AGAR Parish Council meeting, to held on 22nd June 2026, in Sandgate Library at 6.30pm.

Agenda-council-meeting-22.06.26-2

Statement of Internal ControlDownload
Internal Audit Report 2025/26Download
Annual Governance Statement & Accounting Statements 2025/26Download
Notice of Period of Exercise of Electors Rights 22 June 2026Download
SPC Asset Register updated 31 March 2025Download
Risk Management May 2026Download
Earmarked Reserves 2025/26Download
Significant variances 2025/26Download
Details of action taken in respect of all recommendations made by your external auditor 2024/25Download
Assertion 4 & 7Download
HR – Working from Home – Revised 22 June 2026Download
HR – Flexiworking 22nd June 2026Download

All policies, standing orders and financial regulations scheduled for review and re-approval in this meeting can be found at https://sandgate-pc.gov.uk/policies-and-procedures/

The Council meeting is open to press and public. If you would like to attend this meeting, please notify clerk@sandgate-pc.gov.uk in advance. Letting us know allows us to make sure we have sufficient seats for you and allow reasonable spacing.

We keep a full list of previous Sandgate Parish Council Meeting Agenda and Minutes on this website. We publish those agendas a few days before each meeting, and will also post draft minutes in the week after a meeting.

Most of our meetings are broadcast live on our Facebook page. We’ll then leave those recordings on Facebook for a few months after the meeting so you can watch them back later.

Minimum Notice

We issue agenda’s at least three clear days before a meeting. We display them on the noticeboard in the library, Parish noticeboards on the Village Green and by Enbrook Valley shops, and on our website.

The minimum three clear days for notice of a meeting does not include:

  • the day of issue of the agenda, or;
  • the day of the meeting, or;
  • a Sunday, or;
  • a day of the Christmas break, or;
  • a day of the Easter break, or;
  • of a bank holiday, or;
  • a day appointed for public thanksgiving or mourning.

Meeting in Public

All meetings of our Council are open to the public, except in limited defined circumstances. We can only decide, by resolution, to meet in private when discussing confidential business or for other special reasons where publicity would be prejudicial to the public interest.

Those reasons might include, for example, discussing the conduct of employees, negotiations of contracts or terms of tender, or the early stages of a legal dispute.

Posted by Tim Prater in Agenda, Council
22
May
2026
Annual Parish Council Meeting Minutes 18-05-2026

Annual Parish Council Meeting Minutes 18-05-2026

The minutes of Sandgate’s Annual Parish Council meeting, held on 18th May 2026, in Sandgate Library.

18-05-2026-Minutes-of-the-Annual-Parish-Council-Meeting

Meeting video at: https://www.facebook.com/sandgatepc/videos/

Previous Sandgate Parish Council Meeting Agendas and Minutes. We publish agendas a few days before a meeting. We then post draft minutes in the week after a meeting.

Most of our meetings are also broadcast live on our Facebook page. Those recordings are left on Facebook for a few months after the meeting so can be watched back later.

We broadcast our meetings live on our Facebook page. Those meeting recordings are then left live after the meeting, giving you the chance to watch it back later. However Facebook are now removing recordings older than a few weeks, so don’t wait for long!

The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.

The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.

Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.

Posted by Tim Prater in Council, Minutes