Tim Prater

Planning Committee Agenda 19-06-2023

Planning Committee Agenda 19-06-2023

The agenda for the Sandgate Parish Council Planning Committee meeting, to held on 19th June 2023 at 7.15pm or at the fall of the Personnel Committee, whichever is earlier.

Planning-Agenda-19.06.23

The Planning Committee meeting is open to press and public. If any member of the public wishes to attend, please can they notify clerk@sandgatepc.org.uk in advance. This allows us to ensure we have sufficient seats and allow reasonable spacing.

Previous Sandgate Parish Council Planning Committee Agenda and Minutes. We publish agendas a few days before a meeting. We then post draft minutes in the week after a meeting.

Most of our meetings will be broadcast live on our Facebook page. Recordings of the meetings will be left on Facebook for a few months after the meeting so they can be watched back later. Comments left on Facebook broadcasts during the meeting are not be monitored and are not a way of feeding back to the Council.

Minimum Notice

We issue agendas at least three clear days before a meeting. We display them on the noticeboard in the library, Parish noticeboards on the Village Green and by Enbrook Valley shops, and on our website.

The minimum three clear days for notice of a meeting does not include:

  • the day of issue of the agenda, or;
  • the day of the meeting, or;
  • a Sunday, or;
  • a day of the Christmas break, or;
  • a day of the Easter break, or;
  • of a bank holiday, or;
  • a day appointed for public thanksgiving or mourning.

Meeting in Public

All meetings of our Council are open to the public, except in limited defined circumstances. We can only decide, by resolution, to meet in private when discussing confidential business or for other special reasons where publicity would be prejudicial to the public interest.

Those reasons might include, for example, discussing the conduct of employees, negotiations of contracts or terms of tender, or the early stages of a legal dispute.

Posted by Tim Prater in Agenda, Planning

Sandgate Community Garden: Update 11 June 2023

Sandgate Community Garden Team Diary Entry for 11th June: The mole is happily making earth mounds and pushing up seedlings.

The strong winds were still a feature this week, and then the temperature started to climb so that by Saturday it was sweltering.  The weather report keeps talking of thunderstorms in the south east of England; however as is usual with Sandgate, we suspect they will pass by our corner of the country again, with no rain expected at all for as far as the weather experts can see.

As soon as we start one of our gardening sessions, it is out with the watering cans and the water pump although not everything gets watered, just new plants, pots, and anything that looks like it is struggling.  The potatoes had to get on with it but we may have to water them soon or the potato crop will be meagre.  Some of them can be seen just under the surface of the soil and so we have had to apply more compost to prevent them becoming green from the sunlight.  The broad beans are still producing well, and as more bean pods are picked, the amount of beans inside have increased which is interesting as last week we were reporting that there were only two or three in each pod.  We also picked our first Japanese turnips which are versatile as they can be eaten raw, grated into a coleslaw, thrown into a stir fry or roasted – absolutely delicious.

The leeks got planted as did more dwarf beans, and more squashes.  A few lettuce seedlings were pricked out into larger modules, and the Bellis daisy seeds got sown. 

The mole is happily making earth mounds and pushing up seedlings in several of the plots, whilst the shrinking pond is alive with water boatmen.  Aphids seem to be having a great time attacking a few broad bean plants, some of the globe artichokes and the stems of the elder flowers.  There are so many flowers out at the moment, from foxgloves to nasturtiums, borage, violas, strawberries, peas and tomatoes, so that every day there is something new to look at.

Our new composting system is being hard worked on by one of our DIY skilled gardeners.  Using mostly scrap materials from pallets to donated wood, our new composting bays are starting to take shape.  We have several changes to make to our current system, and it will be a while until it is fully up and running, and even longer until we can tell if we are on the right track.  But we will report on how it is going over time.  We also had a donation of a wormery to the garden, which we also hope to be able to set up just as soon as everything else is in place.

What’s next?

  • Strip back the pea shoot bed
  • Keep checking the tomatoes for new side shoots
  • Sow purple sprouting
  • Net the strawberry planter

This weeks update from the Sandgate Community Garden Diary.

Posted by Tim Prater in Sandgate Community Garden

The Sandgate Sea and Food Festival 2023

On the evening of Saturday 26th August 2023, we’ll be welcoming back the Sandgate Sea and Food Festival FREE fireworks display, sponsored by the Roger de Haan Charitable Trust, from Granville Parade.

On Sunday 27th August there will be the Sandgate Sea and Food Festival, featuring live music, entertainment, stalls and great food on Sandgate’s Granville Parade, Castle Road Car Park and at businesses along Sandgate High Street.

Sea and Food Festival Stalls

Any local business or organisation that wants to be part of the Granville Parade Seafront market on Sunday 27th is more than welcome to do so: we’d love to see you!

Local businesses with your own premises we would love to signpost you as a venue for FREE. Host some entertainment, run a food special, be open during Festival hours: whatever your thing, talk to us and we can help tell people about your business! Email clerk@sandgatepc.org.uk with details or to discuss.

If you would like a seafront stall, please don’t hesitate but contact Julie Webb at clerk@sandgatepc.org.uk to discuss options. Stalls cost £70 for the day on Sunday for businesses, or are FREE for Charities and non-commercial organisations. All stall holders require Public Liability Insurance and depending on stall type may need other certification: Julie will confirm.

Please note that seafront market spaces are limited, and subject to restrictions. Granville Parade is really space limited, and we will give priority there to food and drink vans, which will be parked on road and NOT on the seawall.

Can You Help Fill Our Barrow of Booze?

A key part of the Sandgate Sea and Food Festival each year is the draw to win a “barrow of booze”. That’s an eclectic collection of bottles, cans and more donated from across the village and conveniently served in a wheelbarrow to one lucky ticket buyer! All proceeds from ticket sales will go to the RNLI.

If you have a bottle or two you could donate to fill our barrow this year (unopened bottles only please!) then please drop them to Sandgate Library during opening hours or contact clerk@sandgatepc.org.uk to arrange delivery. Thank you! 

Parking Suspension Advance Notice

Parking on Granville Parade, Granville Road East & West and The Parade will be suspended from Noon on Saturday 26th until 7pm on Sunday 27th to allow for the Sea Festival and stalls including drop off, set up and break down.

There is also a parking suspension in Castle Road Car Park from noon on Saturday 26th and all day until 7pm on Sunday 27th August, to allow for deliveries and set-up on the Saturday and the market and break-down on the Sunday.

Please do NOT park in those areas during suspended hours. There are a lot of deliveries, stalls setting up and people visiting: leaving your car there while that is going on makes it much harder to do (and you may get a ticket!).

Posted by Tim Prater in News
PWLB Loan Reserve Report May 2023

PWLB Loan Reserve Report May 2023

Updated PWLB Loan Reserve report for Sandgate Parish Council to May 2023.

Loan Reserve Report

Copy-of-PWLB_tracker_2018_2023-amy

We have previously issued PWLB Reports quarterly alongside committee reports. We will aim to do so from now using this standalone format.

The PWLB loan reserve was formed following our receipt of a loan of £500,000 from the Public Works Loan Board in August 2018 for the purchase of land which then fell through. Despite lobbying Government, the PWLB (a branch of the Treasury) refused to cancel the loan and take the money back from us without requiring a six figure penalty fee. They did, however, confirm the money could be retained and invested by the Council.

The Council has committed that the costs of the loan will not fall on taxpayers through increased Council Tax without a consultation on doing so. We have held no such consultation to date.

As such, we placed the full loan amount in a defined PWLB Loan Reserve.

  • All payments for that loan (capital repayments, interest payments) come out of that reserve.
  • All income from that loan (currently interest payments on the loan amount) we put into that reserve. The value of the reserve is published regularly (quarterly).

At this time, while the costs of the loan exceed the income (due to historically low interest rates), the value of our PWLB Loan Reserve is dropping. Although we seek investments with the best return, we want security for the money (so it is all currently in accounts backed by guarantee up to £85,000 per account) and some investments are not open to local authorities, so there are limits on what we can do.

Financial Reporting

Previous Sandgate Parish Council Resources Committee Agendas, Minutes and Financial Reports.

Sandgate Parish Council uses (the excellent) Scribe Accounts to manage our Council accounts and generate reports.

Sandgate Parish Council’s finances are governed by our Financial Regulations and Standing Orders. Every Town and Parish Council has similar rules. Because those rules govern our financial management, we can only amend or vary them by a Council resolution.

Our Council’s Standing Orders require quarterly reporting of receipts, payments and balances. For instance, they say at 17.c:

The Responsible Financial Officer shall supply to each councillor as soon as practicable after 30 June, 30 September and 31 December in each year a statement to summarise:

i. the council’s receipts and payments for each quarter;

ii. the council’s aggregate receipts and payments for the year to date;

iii. the balances held at the end of the quarter being reported

and which includes a comparison with the budget for the financial year and highlights any actual or potential overspends.

Posted by Tim Prater in Agenda, Resources
Financial Reports May 2023

Financial Reports May 2023

Updated financial reports for Sandgate Parish Council for May 2023, and the financial year 2023-24 to date.

Payment and Receipts Summary

Summary-report-May-23

Receipts in Month

Receipts-list-May-23

Payments in Month

Payments-list-May-23

Reserve Balances

Reserves-list-May-23

Bank Reconciliation

Reconcile-All-banks-May-23

VAT Summary

VATSummary-May-23

Previous Sandgate Parish Council Resources Committee Agendas, Minutes and Financial Reports.

Sandgate Parish Council uses (the excellent) Scribe Accounts to manage our Council accounts and generate reports.

Sandgate Parish Council’s finances are governed by our Financial Regulations and Standing Orders. Every Town and Parish Council has similar rules. Those rules govern our financial management, and we can only amend or vary them by a Council resolution.

The Council’s Standing Orders require that we report quarterly on receipts, payments and balances. For instance, they say at 17.c:

The Responsible Financial Officer shall supply to each councillor as soon as practicable after 30 June, 30 September and 31 December in each year a statement to summarise:

i. the council’s receipts and payments for each quarter;

ii. the council’s aggregate receipts and payments for the year to date;

iii. the balances held at the end of the quarter being reported

and which includes a comparison with the budget for the financial year and highlights any actual or potential overspends.

We are now publishing our reports monthly to exceed that requirement. We then consider those reports at the next Parish Council Resources Committee meeting.

Posted by Tim Prater in Agenda, Resources
Financial Reports April 2023

Financial Reports April 2023

Updated financial reports for Sandgate Parish Council for April 2023, and the financial year 2023-24 to date.

Payment and Receipts Summary

Summary-report-April23

Receipts in Month

Receipts-list-April-23

Payments in Month

Payment-list-April-23

Reserve Balances

Reserves-list-apr-23

Bank Reconciliation

Reconcile-All-Banks-Apr-23

VAT Summary

VATSummary-Apr-23

Previous Sandgate Parish Council Resources Committee Agendas, Minutes and Financial Reports.

Sandgate Parish Council uses (the excellent) Scribe Accounts to manage our Council accounts and generate reports.

Sandgate Parish Council’s finances are governed by our Financial Regulations and Standing Orders. Every Town and Parish Council has similar rules. Those rules govern our financial management, and we can only amend or vary them by a Council resolution.

The Council’s Standing Orders require that we report quarterly on receipts, payments and balances. For instance, they say at 17.c:

The Responsible Financial Officer shall supply to each councillor as soon as practicable after 30 June, 30 September and 31 December in each year a statement to summarise:

i. the council’s receipts and payments for each quarter;

ii. the council’s aggregate receipts and payments for the year to date;

iii. the balances held at the end of the quarter being reported

and which includes a comparison with the budget for the financial year and highlights any actual or potential overspends.

We are now publishing our reports monthly to exceed that requirement. We then consider those reports at the next Parish Council Resources Committee meeting.

Posted by Tim Prater in Agenda, Resources
Environment Committee Minutes 05-06-2023

Environment Committee Minutes 05-06-2023

The minutes of Sandgate’s Parish Council Environment Committee meeting, held on 5th June 2023, in Sandgate Library.

Env-Minutes-05-06-21

You can find previous Sandgate Parish Environment Committee Agendas and Minutes on this website. We publish agendas a few days before a meeting. The Clerk then posts draft minutes in the week after a meeting.

We broadcast our meetings live on our Facebook page. Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!

The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.

The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.

Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.

Posted by Tim Prater in Minutes, Planning
Planning Committee Minutes 05-06-2023

Planning Committee Minutes 05-06-2023

The minutes of Sandgate’s Parish Council Planning Committee meeting, held on 5th June 2023, in Sandgate Library.

Planning-Minutes-05-06-23

You can find previous Sandgate Parish Planning Committee Agendas and Minutes on this website. We publish agendas a few days before a meeting. The Clerk then posts draft minutes in the week after a meeting.

We broadcast our meetings live on our Facebook page. Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!

The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.

The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.

Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.

Posted by Tim Prater in Environment, Minutes
Help keep Sandgate beautiful: Sandgate Litter Picking kits

Help keep Sandgate beautiful: Sandgate Litter Picking kits

Sandgate Litter Picking Kits now available from outside the Library.

Fancy some exercise or an activity with your children or grandchildren that will also help your village? Then why not do some litter picking to help keep our village, sea and beaches litter free.

Sandgate Parish Council have provided Sandgate litter picking kits, which are now available to borrow from outside of the library. Inside the chest are litter pickers, hoops, bags and gloves. There are 20 pickers in total so it is perfect for a group activity.

All you need is the code to unlock the storage box which you can get from emailing sandgateenvironmentalaction@gmail.com or from the library staff during library open hours. Then sign it out in the notebook provided and off you go. When you’ve finished, just return the equipment to the box and sign it back in.

What to do with the full litter bags?

  • Leave by a council public bin and they will be collected by the council;
  • If you could separate the recycling and take it home in a separate bag that would be brilliant;
  • If you are really keen 😊 Surfers Against Sewage are running a campaign where they are asking volunteers to sort and enter data about what they collect. For more details got to Surfers Against Sewage Million Mile Clean

A couple of unfun litter facts…

  • A crisp packet can take up to 80 to 100 years to decompose
  •  ‘Only Rain Down the Drain’ Litter or other pollutants that wash down drains in the streets go straight into a local watercourse or directly out the overflow pipes onto the beach or into the sea. That’s one of the many reasons it’s so important to keep Sandgate litter free.

We’d love to know how you got on with your Sandgate litter picking kit so take a photo of your activity or filled bags and email it to sandgateenvironmentalaction@gmail.com or to the Sandgate Parish Clerk.

Posted by Tim Prater in News

Sandgate Community Garden: Update 4 June 2023

Sandgate Community Garden Team Diary Entry for 4th June: The hand of little bananas and Disco Soup.

Just as we got to the weekend, the first in June, it started to warm up, and the winds have dropped for some parts of the day.  The ground is now very dry as although there has not been much in the way of sunshine, the strong winds have had a drying effect.  The banana tree was just about to produce a flower pod, but the winds snapped the main stem simply because the weight of the large flower made it top heavy.  We looked inside the broken flower to discover the ‘hand’ of little bananas – such a shame they never got to develop.  There was only 15.3mm of rain in May, which must have happened at the beginning of May as there has been none for weeks. 

We have been busy planting the celery and celeriac, as well as some leeks and a few winter squashes. More winter squashes got planted on as well as the asparagus seedlings, but the cucumber seedlings are still a little too small to be potted on.  Two types of winter kale got pricked out and moved into modules to be left to grow on for a few more weeks. 

We have started to pick some of the broad beans, however it is clear they have suffered, probably due to the windy, cold weather and a lack of pollinators, as many of the pods only contain about two or three beans.

Some of our time has been spent checking the gooseberry plants for the dreaded sawfly which can strip a bush of its leaves in a matter of days if they are not removed.  They do not harm the development of the fruit, and often recover, but all the same having no leaves must stress the plants.

The tomatoes are starting to respond to being out of their restricting pots and in the ground.  They have put on quite a bit of new growth, mostly in the way of side shoots, which means we now start the constant chore of pinching the shoots out so that they cannot develop and the tomato plants continue to grow up instead of out.

Our big news for the week is that we are starting work on completely rebuilding and reconsidering our composting methods and system, since studying the teachings on how to make compost that is full of life and the healthiest it can be for our plants.  It will take some time to get up and running, but it is exciting to know that it will make a difference to the gardens.  We will keep you posted on how we get on, and the changes we have made.  We are most grateful to AW Rail, based in Folkestone, for giving us plenty of wood from their yard, as they are keen to make sure that any materials which they cannot use are offered to community groups and charities rather than sent to be scrapped or possibly sent to landfill.

On 24th June, some of us will be taking part in the second Disco Soup event in Folkestone.  See the poster below if you are interested in joining in with this community day transforming surplus food into a feast! 

What’s next?

  • Sow Bellis Daisy seeds
  • Sow spring onions and purple sprouting
  • Collect more materials for the composting systems
  • Keep checking the tomatoes for side shoots
  • Check for any potatoes showing through the soil

This weeks update from the Sandgate Community Garden Diary.

Posted by Tim Prater in Sandgate Community Garden