Resources Committee Agenda 07-06-2022

Resources Committee Agenda 07-06-2022

The agenda of Sandgate’s Parish Council Resources Committee meeting. We will hold the meeting on 7th June 2022 at 6:30pm. It will be held in Sandgate Library.

Resources Committee Agenda

Resources-Agenda-07.06.-2022-1

Our Resources Committee meeting is open to press and public. Please could any member of the public who wants to attend notify us via clerk@sandgatepc.org.uk in advance. This allows us to ensure we have sufficient seats and allow reasonable spacing.

We publish our financial reporting on the “in-running” budget monthly. So at this meeting we will consider the reports since the last meeting in April, therefore April 2022.

Previous Sandgate Parish Council Resources Committee Agendas, Minutes and Financial Reports.

We use (the excellent) Scribe Accounts to manage our Council accounts and generate reports.

Sandgate Parish Council’s finances are governed by our Financial Regulations and Standing Orders, and every Town and Parish Council has similar rules. Because those rules govern our financial management, we can only amend or vary them by a Council resolution.

The Council’s Standing Orders require quarterly reporting of receipts, payments and balances. For instance, they say at 17.c:

The Responsible Financial Officer shall supply to each councillor as soon as practicable after 30 June, 30 September and 31 December in each year a statement to summarise:

i. the council’s receipts and payments for each quarter;

ii. the council’s aggregate receipts and payments for the year to date;

iii. the balances held at the end of the quarter being reported

and which includes a comparison with the budget for the financial year and highlights any actual or potential overspends.

We’re now publishing our reports monthly, exceeding that requirement. Consequently we will consider the reports at the next Parish Council Resources Committee meeting.

Posted by Tim Prater in Agenda, Resources

Sandgate Community Garden: Update 29 May 2022

Sandgate Community Garden Team Diary Entry for 29th May: When life gives you lemon trees, and a world of guerrilla gardening.

It was a week of cancellations due to the fact we had even more rain, bringing the total so far for this month to a whopping 47.2 mm!

Anyone who has not seen the garden for a couple of weeks is amazed by the lush green growth and how quickly everything has shot up and matured.  Very little watering to do, just some of the pots, and a few new plantings, but otherwise everything seems quite happy.  We have been eyeing up the fig trees as they seem to be doing particularly well and quite laden with fruit this year.

The cucumbers got planted, as well as some of the flowering annuals, new coriander plants got planted, and a few celery plants.  The garlic had to be lifted as it had rust again and will fail to thrive.  It made small bulbs, but very edible and much appreciated.  We had this problem with garlic last year so it may be a good idea to see if we want to tackle the situation next year or give up the garlic.

The compost bins 1 and 2 got turned, and bin 1 which was empty, is half full already.  We just seem to have got out all the tender plants and made room in the cold frames and before we know it, we have to start thinking about sowing the seeds for autumn, winter and even next spring.  More spring onions got sown into modules as did basil and swedes.  The next planting of lettuces in June got pricked out into modules as soon as two leaves had come through.

We had several visitors on Saturday.  The elderly gentleman who presented us with a lemon tree two weeks ago, came to see if it doing alright and was delighted to see it has three flower buds already, so seemed satisfied that the tree was indeed quite happy there.  We were also visited by two Ukrainian ladies currently staying with our lovely Ukrainian gardener, Tatiana.  We were delighted to welcome them to the garden, and they got stuck in watering, sowing seeds and generally browsing and chatting to everyone.  They took back with them some salad leaves, pea shoots and broad beans.  We hope they will visit again.

As usual, a busy week is ahead of us, and lots to sort out and tidy before the Jubilee weekend so that all is looking its best.  The guerrilla garden in Golden Valley is being planted up and starting to fill out and look so much better than it ever did before.  It has been noticed that the tree pits in Augusta Gardens, Folkestone West, have been beautifully planted with all manner of gorgeous flowering plants and this year edged with a wooden border perhaps to highlight to the council weed sprayer that the planting is deliberate by locals, and can be bypassed – our fingers are crossed.

What’s next?

  • Catch up with rained off jobs such as weeding of Golden Valley and Fremantle Park
  • Sow more seeds!
  • Plant more flowering annuals in available spaces
  • Keep checking on the tomatoes for side shoots which need removing

This weeks update from the Sandgate Community Garden Diary.

Posted by Tim Prater in Sandgate Community Garden
Planning Minutes 17-05-2022

Planning Minutes 17-05-2022

The minutes of Sandgate’s Parish Council Planning meeting, held on 17th May 2022, in Sandgate Library.

Planning-Minutes-24.05.22

You can find previous Sandgate Parish Planning Agendas and Minutes on this website. We publish agendas a few days before a meeting. The Clerk then posts draft minutes in the week after a meeting.

We broadcast our meetings live on our Facebook page. Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!

The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.

The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.

Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.

Posted by Tim Prater in Minutes, Planning
Annual Parish Meeting Minutes 17-05-2022

Annual Parish Meeting Minutes 17-05-2022

The minutes for the Sandgate Annual Parish Meeting, to held at 6.30pm on Tuesday 17th May 2022, in Sandgate Library.

17.05.22-Annual-Parish-Meeting-x1

The Parish meeting is open to press and public. If you would like to attend this meeting, please notify clerk@sandgatepc.org.uk in advance. Letting us know allows us to make sure we have sufficient seats for you and allow reasonable spacing.

Members of the public can ask questions and make suggestions in the Public Participation section of the Annual Parish Meeting.

Any questions (deemed to be reasonable) sent to clerk@sandgatepc.org.uk will be read and, if possible, answered at the meeting.

If a member of the public would prefer to speak and ask their question themselves, that’s fine.

The Annual Parish Meeting is a meeting for and for electors of the Parish, not the council. It is required in Part III the Local Government Act of 1972 which specifies:

  • when it is to be held,
  • the meeting notice period,
  • that the Chairman of the Parish Council shall Chair the meeting,
  • and who shall be eligible to vote, if there are any votes.

Our agenda will give an opportunity to update the Parish on the work of the Parish Council, and plans for the next year. We will also be updated on the proposed merger of the Sandgate Heritage Trust and Sandgate Society. There will be an opportunity for questions on both those items.

Following the meeting will be the annual meeting of the Parish Council (which we will try to keep short!), then a small reception for all present to say thank you for coming along.

Posted by Tim Prater in Agenda, Council
Parish Council Meeting Minutes 17-05-2022

Parish Council Meeting Minutes 17-05-2022

The minutes of Sandgate’s Parish Council meeting, held on 17th May 2022, in Sandgate Library.

Minutes-annual-council-meeting-17.05.22-x1-1

Previous Sandgate Parish Council Meeting Agendas and Minutes. We publish agendas a few days before a meeting. We then post draft minutes in the week after a meeting.

Most of our meetings are also broadcast live on our Facebook page. Those recordings are left on Facebook for a few months after the meeting so can be watched back later.

We broadcast our meetings live on our Facebook page (although we’re sorry: this one was not). Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!

The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.

The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.

Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.

Posted by Tim Prater in Council, Minutes

The Queen’s Platinum Jubilee Beacons, Sandgate

Sandgate Parish Council has announced plans to light their Esplanade Beacon for The Queen’s Platinum Jubilee on the evening of Thursday, June 2, 2022.

Jubilee Beacons

The Beacon is one of thousands being lit in the UK and the Commonwealth, and forms part of the official programme announced by Buckingham Palace for the Jubilee Weekend.

The Beacon will be lit at Sandgate Esplanade, and it will be one of over 2,022 lit by charities, communities and faith groups all over the UK.

In addition, beacons will be lit in all 54 Commonwealth capitals and the Principal Beacon lighting will take place in a special ceremony at Buckingham Palace on Thursday evening. This will take the form of a lighting installation with The Queen’s Green Canopy ’Tree of Trees’ sculpture and projections onto the front of Buckingham Palace. This innovative new way of taking part in the beacon lighting will reflect the Royal Family’s long history championing environmental causes.

Bruno Peek LVO OBE OPR, Pageantmaster of The Queen’s Jubilee Platinum Beacons said:

“Building on a long tradition of lighting beacons to mark significant royal celebrations, thousands of beacons will be lit across the United Kingdom and the Commonwealth. They will enable local communities to join together to pay tribute to Her Majesty as part of the official programme of events.

“For the first time, town criers, pipers, buglers and choirs from the UK and the Commonwealth will come together to join in the celebrations in their own individual and special way. It is wonderful to see the range of support for beacon lighting, which will highlight both the diversity and unity of the nation and the Commonwealth. The Queen has lit up our lives for 70 years through her dedicated service and commitment. We would like to light up the nation and the Commonwealth in her honour.”

Tim Prater, Chairman of Sandgate Parish Council, said:

“We are proud to be part of this momentous celebration on the occasion of The Queen’s 70th year and Platinum Jubilee.

“Our ceremony on 2nd June will be by the Sir John Moore Memorial, on Sandgate Esplanade. All are welcome to attend.

“At 9.35 John Ditton will play Diu Regnare, a unique tune specially written for the occasion by Piper Major, Stuart Liddell, the world’s leading piper.

“And at 9.40 Adam Sellors will officially announce the lighting of the beacons with a specially written bugle call, entitled “Majesty”.

“Finally, at 9.45, we will light the Sandgate beacon. Nationwide thousands of beacons will be lit by communities, charities and different groups throughout the regions of the UK, Channel Islands, Isle of Man and UK Overseas Territories.

“There will then be events across the area through the rest of the weekend, including an afternoon party in the Golden Valley in front of the Golden Arrow from noon-5pm on Friday 3rd June.

“Finally, there will be a street and beach party along Granville Parade from 2-5pm on Sunday 5th June. Nothing complicated, just bring along friends and family and something to eat and drink, and we’ll celebrate the country’s first Platinum Jubilee together.”

The Queen’s Platinum Jubilee Beacons and Associated Activities have been conceived and organised by Pageantmaster Bruno Peek and his dedicated team.

For more information please contact Gaye Thomas on clerk@sandgatepc.org.uk or call 01303 248563.

Posted by Tim Prater in News
Sandgate’s Newest Feature: The Imperial Cannon

Sandgate’s Newest Feature: The Imperial Cannon

This afternoon, Sandgate Parish Council were delighted to welcome Sandgate’s newest feature, the Imperial Cannon, to its new permanent home by the Sir John Moore Memorial.

The “Imperial” cannon is a 1790 / 1800 cannon that has for many years been resident at the Hythe Imperial.

Little is known about the history of this particular cannon. However, due to the position of the cannon and size, it may have been part of Fort Twiss rather than on a Martello Tower. Martello Tower cannons were set on platforms rather than a carriage and larger in size (24 or 32 pounders).

The cannon is likely to have been made around 1790: the markings are difficult to decipher. There is no coats of arms, arrow or other marking apart from on the trunnion and base ring.

The cannon is constructed of iron and oak. The barrel / muzzle, wheels and axles are constructed of iron and the carriage / base, of oak.

Sandgate Parish Council Chairman Tim Prater said:

“The Imperial cannon would have been exactly the sort of cannon used by Sir John Moore as he martialled the defence of the coast from Dover to Dungeness against Napoleon’s armies from 1803 onwards.

It therefore feels fitting to place the cannon, kindly donated by the Hythe Imperial, to sit alongside the Sir John Moore Memorial on Sandgate Esplanade. It will remain on permanent, public display: please do go and have a look.

“In deference to its past, we’ve positioned it between Sir John’s Memorial and the sea. It also points at France as it would always have done!

“We’re delighted that the cannon is in place before the lighting of the nearby beacon for the Jubilee on 2nd June. Huge thanks to the Hythe Imperial for their donation of the cannon. Thanks also to Harmers and Sons for moving it for us: no easy task.”

The Sir John Moore Memorial was erected in 1909 marking the centenary of his death. There is now an annual commemoration of his life held at the memorial each January led by the Shorncliffe Trust.

Posted by Tim Prater in News
Kent Connect to Support

Kent Connect to Support

The new Kent Connect to Support website will help people find accessible, easy to navigate, interactive information and advice on care and support, for them, a relative or a friend.  It can help people to look after themselves, stay independent and connect with their local community. 

The website contains useful information to help people find out:

  • what sort of support they may need and what’s available near them;
  • whether they are eligible for funding to help pay for adult social care;
  • what happens when they, a friend, or relative leaves hospital;
  • how to buy equipment to help around the home;
  • what type of support care homes can offer.

It also contains a simple information finder tool if someone is unsure where to look for information and advice regarding care and support.

Visit Kent Connect to Support here

Visit the information finder tool here

Posted by Tim Prater in News

Sandgate Community Garden: Update 22 May 2022

Sandgate Community Garden Team Diary Entry for 22nd May: Calling All Supermarkets – please, water your plants.

Thank goodness at last for a substantial downpour.  There was enough to start to refill the much reduced level of the pond, and to bring on the broad beans so that the pods are starting to develop.  Apparently we had 23mm in the last few days, which is more than we sometimes get in an entire month. The bulb onions are swelling and we have to keep an eye on them to make sure they are not able to develop any flowers.  The garden feels fresh and given a revitalising boost.  Even after rain it is important to monitor new plantings until they get a chance to get their roots down into the soil as they can dry out quickly on a warm day in direct sun. 

Not pointing a finger at any supermarket or store in particular that have plants for sale, but it is actually distressing for a passionate gardener to witness plants left to dry out and die when the simple act of giving some water would be enough to let them survive.  The waste by allowing that to happen is just phenomenal.  The plastic containers, the compost, the plant that had all that time and energy spent on getting it to a certain point – all gets thrown away!  It is a skill to be able to ‘see’ if a plant is properly hydrated, and some of our plants growing in containers may need to be watered well twice on a very warm day, depending on the size of the root system plus the amount and type of compost they are in.   

The mange tout is starting to climb the net fence, the courgettes, dwarf beans and tomatoes putting down some roots and making new leaves.  All the winter squashes got planted this week in separate beds from the summer squashes this year because it can be confusing as they grow to know which is which.  We have planted out many of the tender summer plants and are now evaluating how much space is left for all the cucumbers and the annual flowers.

Waitrose got in contact to hand over some plants that were desperate to be planted.  We had only a little space for one or two donations at the Sandgate Community Garden, so most got passed on to other community spaces in the area, Locavore at Martello Primary School, Napier Barracks, the Harbour Church on Canterbury Road and Touchbase Care.   By linking up with other groups we can all make sure that nothing goes to waste and share what comes along.  

On Monday we had a group of volunteers from the Napier Barracks come out to Sandgate Park to help weed the mulched areas around the fruit trees planted for the Queen’s Green Canopy as part of the Jubilee.  After making it tidy and adding a bit more compost, we also planted a few herbs which might become useful to anybody having a barbecue in the park, and will be appreciated by the bees when in flower.

This coming week we will be working on tidying and planting in the Golden Valley, again in preparation for the Jubilee weekend coming up.  The Golden Arrow pub will be helping the Valley to celebrate by hosting many events, so keep an eye on their Facebook page or call in to see the posters advertising everything that will be going on.

What’s next?

  • Weed and tidy Golden Valley shop planters
  • If time, start on the orchard at Fremantle Park
  • Start planting out the flowering annuals
  • Start planting the cucumbers at Enbrook Park
  • If feeling strong, turn compost bins 1 and 2

This weeks update from the Sandgate Community Garden Diary.

Posted by Tim Prater in Sandgate Community Garden
ECM Agenda 24-05-2022

ECM Agenda 24-05-2022

The agenda for the Sandgate Parish Council Extraordinary Parish Council meeting, to held on 24th May 2022, in Sandgate Library. The meeting will commence at 6pm.

Agenda-council-meeting-24-05-22-extraord-1

We keep a full list of previous Sandgate Parish Council Meeting Agenda and Minutes on this website. We publish those agendas a few days before each meeting, and will also post draft minutes in the week after a meeting.

Most of our meetings are broadcast live on our Facebook page. We’ll then leave those recordings on Facebook for a few months after the meeting so you can watch them back later.

Minimum Notice

We issue agenda’s at least three clear days before a meeting. We display them on the noticeboard in the library, Parish noticeboards on the Village Green and by Enbrook Valley shops, and on our website.

The minimum three clear days for notice of a meeting does not include:

  • the day of issue of the agenda, or;
  • the day of the meeting, or;
  • a Sunday, or;
  • a day of the Christmas break, or;
  • a day of the Easter break, or;
  • of a bank holiday, or;
  • a day appointed for public thanksgiving or mourning.

Meeting in Public

All meetings of our Council are open to the public, except in limited defined circumstances. We can only decide, by resolution, to meet in private when discussing confidential business or for other special reasons where publicity would be prejudicial to the public interest.

Those reasons might include, for example, discussing the conduct of employees, negotiations of contracts or terms of tender, or the early stages of a legal dispute.

Posted by Tim Prater in Agenda, Council