Parish Council Meeting Agenda 11-12-2023

Parish Council Meeting Agenda 11-12-2023

The agenda for the Sandgate Parish Council Full Parish Council meeting, to held on Monday 11th December 2023, in Sandgate Library at 6.30pm.

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The Council meeting is open to press and public. If you would like to attend this meeting, please notify clerk@sandgatepc.org.uk in advance. Letting us know allows us to make sure we have sufficient seats for you and allow reasonable spacing.

We keep a full list of previous Sandgate Parish Council Meeting Agenda and Minutes on this website. We publish those agendas a few days before each meeting, and will also post draft minutes in the week after a meeting.

Most of our meetings are broadcast live on our Facebook page. We’ll then leave those recordings on Facebook for a few months after the meeting so you can watch them back later.

Minimum Notice

We issue agenda’s at least three clear days before a meeting. We display them on the noticeboard in the library, Parish noticeboards on the Village Green and by Enbrook Valley shops, and on our website.

The minimum three clear days for notice of a meeting does not include:

  • the day of issue of the agenda, or;
  • the day of the meeting, or;
  • a Sunday, or;
  • a day of the Christmas break, or;
  • a day of the Easter break, or;
  • of a bank holiday, or;
  • a day appointed for public thanksgiving or mourning.

Meeting in Public

All meetings of our Council are open to the public, except in limited defined circumstances. We can only decide, by resolution, to meet in private when discussing confidential business or for other special reasons where publicity would be prejudicial to the public interest.

Those reasons might include, for example, discussing the conduct of employees, negotiations of contracts or terms of tender, or the early stages of a legal dispute.

Posted by Tim Prater in Agenda, Council
Parish Council Meeting Minutes 27-11-2023

Parish Council Meeting Minutes 27-11-2023

The minutes of Sandgate’s Parish Council meeting, held on 27th November 2023, in Sandgate Library.

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Previous Sandgate Parish Council Meeting Agendas and Minutes. We publish agendas a few days before a meeting. We then post draft minutes in the week after a meeting.

Most of our meetings are also broadcast live on our Facebook page. Those recordings are left on Facebook for a few months after the meeting so can be watched back later.

We broadcast our meetings live on our Facebook page (although we’re sorry: this one was not). Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!

The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.

The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.

Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.

Posted by Tim Prater in Council, Minutes
Can You Join the Sandgate Kent Speedwatch Volunteer Team?

Can You Join the Sandgate Kent Speedwatch Volunteer Team?

Kent Speedwatch is a volunteer scheme to monitor and display the speed of passing traffic on selected roads.

A group of 3 people use a roadside speed indicator device to monitor and display the speed of approaching traffic. They note the details of those significantly in excess of the speed limit and pass those to the Police.

It acts as a good reminder to motorists to keep to the limit, and forms a base of data that Kent Police can see to understand if there is a lot of speeding in a certain road, and to target their resources at monitoring them. The Police cannot issue penalties on the basis of Speedwatch data alone, but can issue warnings.

Sandgate Parish Council has a part share in a Speed Indication Device, but haven’t run sessions for some time. We have a new Sandgate Kent Speedwatch Co-ordinator willing to run sessions running again, but to do so we need a group of volunteers willing to join the team.

Training takes a couple of hours, and we’d be hoping to run 2 or 3 Speedwatch sessions a month to start with: if we had 9 volunteers, that’s commitment to one 60-90 minute session a month.

Sessions only happen during daylight hours, in Police approved locations, with trained volunteers. You’ll never be working alone.

Would you register to get involved in helping our area cut traffic speeds with Speedwatch?

If you are willing to become a Sandgate Speedwatch volunteer you can register online. Please go to:

https://www.communityspeedwatch.org/

..and select “register” on the top menu. On the next page, select “Join and Existing Group” on the left.

  • On the next page, select “Kent” from the “Force” list, then “Continue”.
  • Select “ZE Folkestone and Hythe” from the Police Area list, then “Continue”.
  • Pick “Sandgate – Sandgate Speedwatch Group” from the Group list, then “Continue”.
  • Finally, complete the form, make sure you tick the “term and conditions” box, then select “Register Me”.

You should get an email notification of some type, but then that’s done. When we have enough (5 or so) volunteers registered we’ll be in touch – we will get a Sandgate Kent Speedwatch training session organised and all volunteers invited.

Please – get involved: register today!

Posted by Tim Prater in News
Finance Committee Agenda 04-12-2023

Finance Committee Agenda 04-12-2023

The agenda of Sandgate’s Parish Council Finance Committee meeting. We will hold the meeting on 12th December 2023 at 6:30pm. It will be held in Sandgate Library.

Finance Committee Agenda

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Our Finance Committee meeting is open to press and public. Please could any member of the public who wants to attend notify us via clerk@sandgatepc.org.uk in advance. This allows us to ensure we have sufficient seats and allow reasonable spacing.

We publish our financial reporting on the “in-running” budget monthly. So at this meeting we will consider the reports since the last meeting.

Previous Sandgate Parish Council Finance Committee Agendas, Minutes and Financial Reports.

We use (the excellent) Scribe Accounts to manage our Council accounts and generate reports.

Sandgate Parish Council’s finances are governed by our Financial Regulations and Standing Orders, and every Town and Parish Council has similar rules. Because those rules govern our financial management, we can only amend or vary them by a Council resolution.

The Council’s Standing Orders require quarterly reporting of receipts, payments and balances. For instance, they say at 17.c:

The Responsible Financial Officer shall supply to each councillor as soon as practicable after 30 June, 30 September and 31 December in each year a statement to summarise:

i. the council’s receipts and payments for each quarter;

ii. the council’s aggregate receipts and payments for the year to date;

iii. the balances held at the end of the quarter being reported

and which includes a comparison with the budget for the financial year and highlights any actual or potential overspends.

We’re now publishing our reports monthly, exceeding that requirement. Consequently we will consider the reports at the next Parish Council Resources Committee meeting.

Posted by Tim Prater in Agenda, Resources

Sandgate Community Garden: Update 26 November 2023

Sandgate Community Garden Team Diary Entry for 26th November: How is it possible that we are into the last week of November already?

We have had a few dry days this last week, and a slight frost, so we are glad that the fleece is in place over the broad beans.  How is it possible that we are into the last week of November already?   A few more cold nights should see the last of the leaves dropping from the trees, and the task of raking them up can be put aside for yet another year.

During our Wednesday gardening session, time was spent raising the fleece over the broad beans by putting in a series of hoops.  If the fleece was left touching the plants, any frost could blacken and kill the leaves.  They are generally tough plants but being still very young they will need all the help they can get if they are to survive the winter, able to take temperatures of -8 to -10 degrees.

In the first photograph below you can see that some of our netting is suspended above our purple sprouting, this is to give them room to grow and deter any hungry pigeons from stripping all the leaves and destroying the new shoots of the coming broccoli heads.  Fingers crossed that we do not get any determined pigeons this year.

The rhubarb has taken its energy away from the leaves and stems which have now all but disappeared as the plant retreats below ground to sit and wait for the winter to come and pass.  The asparagus fern-like growth is now just starting to turn yellow which is a sign for the top growth to be cut right back, and for a good layer of compost to cover the surface of the bare earth.  Empty beds have been treated to a compost blanket already, and as more are cleared then they will get the same treatment. 

Not all of the plants are retreating as the weather gets colder.  It was surprising to see that the wild garlic leaves have already shown themselves in the garden, and true to their invasive nature, are appearing in even more places than they were last year and so we will have to start sharing those wild garlic recipes once more and remove a great deal more of the stuff again over the next few months.

What’s next?

  • Cut back the asparagus top growth and mulch the beds
  • Raise the netting over the last purple sprouting bed
  • Take out more strawberry plants
  • Rake up the wood chips under the tree to make space for compost

This weeks update from the Sandgate Community Garden Diary.

Posted by Tim Prater in Sandgate Community Garden
Finance Committee Minutes 23-11-2023

Finance Committee Minutes 23-11-2023

The minutes of Sandgate’s Parish Council Finance Committee meeting, held on 23rd November 2023, in Sandgate Library.

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You can find previous Sandgate Parish Council Finance Committee Agendas, Minutes and Financial Reports on this website. We publish agendas a few days before a meeting. The Clerk then posts draft minutes in the week after a meeting.

We broadcast our meetings live on our Facebook page. Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!

The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.

The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.

Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.

Posted by Tim Prater in Minutes, Resources
Christmas Event In Sandgate – 1st December 2023

Christmas Event In Sandgate – 1st December 2023

It’ll soon be looking a bit like Christmas…

On the afternoon and evening of Friday 1st December, please join us in Sandgate Valley and Village. Enjoy the Christmas lights, meet a special visitor, visit the craft market and hear a carol or two, and support local businesses many of who will be open until 7.30pm at least on Friday (and clearly our pubs, bars and restaurants rather later). We’re hoping for the right weather, but will go ahead regardless: wrap up!

Santa’s Grotto at the Golden Arrow – Enbrook Valley *

  • Open 4.00pm- 4.45pm

Santa’s Grotto at Sandgate Library *

  • Open 5.00pm – 6.00pm

* There will be a small gift for all children 0 – 9 years of age. All children must be accompanied by an adult.

Christmas Craft Market at the Chichester Hall on Sandgate High Street

  • Open 5.30pm – 7.30pm
  • FSG A cappella Choir singing in the hall from 6.15pm – 6.30pm

Many businesses through Sandgate will be offering late night shopping that evening and would love to see you.

Late Night Opening:

The Dog House will be open from 5pm until mid-evening on the 1st for coffee, teas, bacon and sausage sandwiches (that’s “Kent’s BEST Bacon sandwiches“) and maybe a chilli!

The Sandgate Pop-Up Shop at 53 Sandgate High Street will be open until 7.30pm with a huge range of locally sourced Christmas gifts and treats.

Workshop 29 at 99 Sandgate High Street will be open into the evening. They will have a workshop table in the shop and are welcoming families to come and pot up a Christmas Bulb free of charge.

Orchard Lane Coffee House (80 Sandgate High Street) will be staying open late with great coffee and festive specials.

Rachel and Elle will be opening their brand new (opening day is Thursday 30th!) Sandgate Deli at 88a Sandgate High Street into the evening – please do pop in and say hello and welcome!

Mr Whippet’s Cafe is open late. Offering: sourdough toasties, artisan handmade sausage rolls. Free cake tasters with our delicious coffee and all other hot drinks.

The Wallpaper Emporium (117E Sandgate High Street), a new showroom for Lammas Master Decorators, will be holding their grand opening on Friday 1st December. They will be open through the evening offering mince pies, festive treats and some beautiful wallpaper! All welcome!

The Royal Norfolk / Gees Bar, The Providence, the newly refurbished and reopened The Ship Inn, Docker Bar, John Dory, Sandgate Members Club (members only), Folkestone Rowing Club (members only), The Fat Raj and Green Spice will also all be open naturally!

If you are a local business and can be open too / offer a special / entertainment / extended opening / anything else that night, please tell us know by email to tim@prater.uk and we’ll add your details here.

Posted by Tim Prater in News
Planning Committee Minutes 20-11-2023

Planning Committee Minutes 20-11-2023

The minutes of Sandgate’s Parish Council Planning Committee meeting, held on 20th November 2023, in Sandgate Library.

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You can find previous Sandgate Parish Planning Committee Agendas and Minutes on this website. We publish agendas a few days before a meeting. The Clerk then posts draft minutes in the week after a meeting.

We broadcast our meetings live on our Facebook page. Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!

The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.

The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.

Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.

Posted by Tim Prater in Minutes, Planning

Sandgate Community Garden: Update 19 November 2023

Sandgate Community Garden Team Diary Entry for 19th November: Noah weather for a community gardener.

The consensus is that surely we should be building an ark instead of trying to tend the gardens.  It has simply rained and rained and rained with little respite. 

Yet another planned compost run had to be cancelled due to the fact that the hired vehicle had apparently caught fire, so we ditched the company and found another that could provide us with the transport we needed.  Surely all of our transport issues must have been orchestrated so that we had fine weather when we needed it, as both cancelled days turned out to be seriously soggy, yet the rebooked days were fine, warm and sunny – being the only two days in the week which were!

Once again we would like to thank the staff of Hope Farm for their incredible generosity and help in the providing of compost for the gardens.  It is an amazing experience to be able to collect compost from the farm where it is processed, simply because the scale is quite staggering to behold.  The compost is not produced for the general public but is used on their and other local farms to fertilise the crops.  During the two whole days of compost collecting we came away with eight truckloads of compost, or about twelve tons.  Not all of the compost will be used on the Sandgate gardens, as most of it was destined for the Touchbase Care Kitchen Garden at Pent Farm where some of us also volunteer.  In partnership with each other, we combined resources, including labour so that we delivered to two sites.  We would never have achieved quite so much over the two days were it not for the help of some volunteers from the Napier Barracks and a fabulous lunch supplied by the kitchen at Touchbase Care in Tontine Street.  It certainly hit the spot when we were flagging on the second day and about to unload the very last collection, which had to be done by hand.  No doubt there are some sore muscles this week.

At the garden on Wednesday we managed to mulch a few beds with some of the new compost, and begin the work of raising the fleece covers over the broad beans.  Unfortunately Saturday morning was a complete wash out and the session had to be cancelled and most of our jobs for last week will be put forward into the next.

What’s next?

  • Cut more wire lengths to make hoops
  • Cut back the shrub
  • Get the broad beans covered
  • Pot up those cuttings

This weeks update from the Sandgate Community Garden Diary.

Posted by Tim Prater in Sandgate Community Garden
Parish Council Meeting Agenda 27-11-2023

Parish Council Meeting Agenda 27-11-2023

The agenda for the Sandgate Parish Council Full Parish Council meeting, to held on Monday 27th November 2023, in Sandgate Library at 6.30pm.

Loading...

The Council meeting is open to press and public. If you would like to attend this meeting, please notify clerk@sandgatepc.org.uk in advance. Letting us know allows us to make sure we have sufficient seats for you and allow reasonable spacing.

We keep a full list of previous Sandgate Parish Council Meeting Agenda and Minutes on this website. We publish those agendas a few days before each meeting, and will also post draft minutes in the week after a meeting.

Most of our meetings are broadcast live on our Facebook page. We’ll then leave those recordings on Facebook for a few months after the meeting so you can watch them back later.

Minimum Notice

We issue agenda’s at least three clear days before a meeting. We display them on the noticeboard in the library, Parish noticeboards on the Village Green and by Enbrook Valley shops, and on our website.

The minimum three clear days for notice of a meeting does not include:

  • the day of issue of the agenda, or;
  • the day of the meeting, or;
  • a Sunday, or;
  • a day of the Christmas break, or;
  • a day of the Easter break, or;
  • of a bank holiday, or;
  • a day appointed for public thanksgiving or mourning.

Meeting in Public

All meetings of our Council are open to the public, except in limited defined circumstances. We can only decide, by resolution, to meet in private when discussing confidential business or for other special reasons where publicity would be prejudicial to the public interest.

Those reasons might include, for example, discussing the conduct of employees, negotiations of contracts or terms of tender, or the early stages of a legal dispute.

Posted by Tim Prater in Agenda, Council