Planning Committee Minutes 15-04-2024

Planning Committee Minutes 15-04-2024

The minutes of Sandgate’s Parish Council Planning Committee meeting, held on 15th April 2024, in Sandgate Library.

Planning-Minutes-15-04-24

You can find previous Sandgate Parish Planning Committee Agendas and Minutes on this website. We publish agendas a few days before a meeting. The Clerk then posts draft minutes in the week after a meeting.

We broadcast our meetings live on our Facebook page. Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!

The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.

The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.

Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.

Posted by Tim Prater in Minutes, Planning
Formal Consultation of Proposed New Double Yellow Lines: Encombe and Sunnyside Road

Formal Consultation of Proposed New Double Yellow Lines: Encombe and Sunnyside Road

In the District of Folkestone & Hythe
THE KENT COUNTY COUNCIL (VARIOUS ROADS, FOLKESTONE & HYTHE) (WAITING RESTRICTIONS AND STREET PARKING PLACES) (CONSOLIDATION) ORDER 2021 (AMENDMENT No.24) ORDER 2024
Road Traffic Regulation Act 1984

Notice is given that KENT COUNTY COUNCIL under sections 1(1), 2 (1) to (3), 3 (2), 4 (1) and (2), 32 (1), 35 (1), 44, 45, 46, 49 and 53 of the Road Traffic Regulation Act 1984 (hereinafter called “the Act”) and all other enabling powers, after consultation with the Chief Officer of Police in accordance with Paragraph 20 of Schedule 9 to the Act, hereby proposes to make the following order:-

The effect of the proposed named Order will be to place double yellow lines (DYL) waiting restrictions on the following length of road:-

Roads in Sandgate in the District of Folkestone & Hythe

ENCOMBE – DYL – (1) On the west side from its junction with Sandgate Esplanade to a point in line with the western boundary of number 1 Mariner’s Gate, Encombe. (2) On the east side from its junction with Sandgate Esplanade to a point in line with the eastern property building line of 3 Encombe. (3) On the south side from a point in line and opposite and 11 metres east of western boundary of 16 Encombe for a distance of 20 metres in a westerly then southerly direction. from a point in line and opposite. (4) On the south side from a point opposite and in line and 8 metres east of the boundary of 17/18 Encombe for a distance of 25 metres in an easterly then northeasterly direction.

SUNNYSIDE ROAD – DYL – On the east side extend the existing DYLs from the boundary Saffrons to the northern boundary of Coombe Cottage.

A full statement of the Council’s reasons for making the proposed Order, a plan indicating the location and the effect and a copy of any other Orders which will be amended by the proposed Order may be examined at Kroner House, Eurogate Business Park, Ashford, Kent TN24 8XU by appointment booked through tro@kent.gov.uk or viewed online from 19 April 2024 at www.kent.gov.uk/highwaysconsultations

Representations supporting or objecting to the proposed Order (your objection must explain the impact on traffic in the locality to be valid) can be made via our website using the above link or alternatively you can write to The Senior Parking & Traffic Regulation Officer, Kroner House, Traffic Management Team, Highways & Transportation, Eurogate Business Park, Ashford, Kent TN24 8XU by 12 noon Monday 13 May 2024.

Simon Jones

Corporate Director Growth, Environment & Transport

Deposit-Documents-Amendment-24-Folkestone

Encombe-Road-and-Sunnyside-Road-site-plan

Posted by Tim Prater in News
Parish Council Meeting Agenda 22-04-2024

Parish Council Meeting Agenda 22-04-2024

The agenda for the Sandgate Parish Council Full Parish Council meeting, to held on Monday 22nd April 2024, in Sandgate Library at 6.30pm.

Agenda-council-meeting-22-04-24-002

The Council meeting is open to press and public. If you would like to attend this meeting, please notify clerk@sandgatepc.org.uk in advance. Letting us know allows us to make sure we have sufficient seats for you and allow reasonable spacing.

We keep a full list of previous Sandgate Parish Council Meeting Agenda and Minutes on this website. We publish those agendas a few days before each meeting, and will also post draft minutes in the week after a meeting.

Most of our meetings are broadcast live on our Facebook page. We’ll then leave those recordings on Facebook for a few months after the meeting so you can watch them back later.

Minimum Notice

We issue agenda’s at least three clear days before a meeting. We display them on the noticeboard in the library, Parish noticeboards on the Village Green and by Enbrook Valley shops, and on our website.

The minimum three clear days for notice of a meeting does not include:

  • the day of issue of the agenda, or;
  • the day of the meeting, or;
  • a Sunday, or;
  • a day of the Christmas break, or;
  • a day of the Easter break, or;
  • of a bank holiday, or;
  • a day appointed for public thanksgiving or mourning.

Meeting in Public

All meetings of our Council are open to the public, except in limited defined circumstances. We can only decide, by resolution, to meet in private when discussing confidential business or for other special reasons where publicity would be prejudicial to the public interest.

Those reasons might include, for example, discussing the conduct of employees, negotiations of contracts or terms of tender, or the early stages of a legal dispute.

Posted by Tim Prater in Agenda, Council

Sandgate Community Garden: Update 14 April 2024

Sandgate Community Garden Team Diary Entry for 14th April: All hands on deck and only time to chat if we were busy with a job as well. 

Things have picked up at a great pace this week with some lovely sunshine and warm days; we managed to get in two whole sessions at the garden.   Where we used to have plenty of time to chat and pack away early if all the tasks had been completed, this week it was all hands on deck and only time to chat if we were busy with a job as well. 

One of our gardeners had a sort out at home and brought some garden chairs up to the plot so that it was sheer luxury to sit in the sun on a proper chair sowing the courgette and squash plants.  More trays of radishes and spring onions got sown as well as more pots of leeks.  The calabrese, lettuces, spring onions, bulb fennel, and a few onions got planted. We were delighted to see that the potatoes are showing through the soil. The gooseberry bushes are in full flower as well as the honey berries.  The time sped by this week and there are still outstanding tasks which will have to be moved into next week.

On Thursday there was a visit from two of the Green Councillors, Rebecca Shoob and Polly Blakemore to our hot composter situated in the grounds of Folkestone College.  They were interested in finding out how the composter works.  We are always pleased to show off our great composter and are looking forward to the day when we have lots of compost to share with the wider community. 

What’s Next?

  • Repot lots of the pot plants
  • Take up much of the lemon balm overtaking the orchard area
  • Sow more seeds
  • Lots of flowers to prick out and pot on

This weeks update from the Sandgate Community Garden Diary.

Posted by Tim Prater in Sandgate Community Garden
Financial Reports March 2024

Financial Reports March 2024

Updated financial reports for Sandgate Parish Council for March 2024, and the financial year 2023-24 to date.

Payment and Receipts Summary

Summary-report-01.04.23-to-31.03.24

Receipts in Month

Receipts-up-to-31.03.24

Payments in Month

Payments-up-to-31.03.24

Reserve Balances

Reserves-up-to-31.03.24

Bank Reconciliation

All-banks-rec-up-to-31.03.24

VAT Summary

VAT-summary-31.03.24

Previous Sandgate Parish Council Resources Committee Agendas, Minutes and Financial Reports.

Sandgate Parish Council uses (the excellent) Scribe Accounts to manage our Council accounts and generate reports.

Sandgate Parish Council’s finances are governed by our Financial Regulations and Standing Orders. Every Town and Parish Council has similar rules. Those rules govern our financial management, and we can only amend or vary them by a Council resolution.

The Council’s Standing Orders require that we report quarterly on receipts, payments and balances. For instance, they say at 17.c:

The Responsible Financial Officer shall supply to each councillor as soon as practicable after 30 June, 30 September and 31 December in each year a statement to summarise:

i. the council’s receipts and payments for each quarter;

ii. the council’s aggregate receipts and payments for the year to date;

iii. the balances held at the end of the quarter being reported

and which includes a comparison with the budget for the financial year and highlights any actual or potential overspends.

We are now publishing our reports monthly to exceed that requirement. We then consider those reports at the next Parish Council Resources Committee meeting.

Posted by Tim Prater in Agenda, Resources
Finance Committee Agenda 15-04-2024

Finance Committee Agenda 15-04-2024

The agenda of Sandgate’s Parish Council Finance Committee meeting. We will hold the meeting on 15th April 2024 at 6:30pm. It will be held in Sandgate Library.

Finance Committee Agenda

Finance-Agenda-15-04-24

Our Finance Committee meeting is open to press and public. Please could any member of the public who wants to attend notify us via clerk@sandgatepc.org.uk in advance. This allows us to ensure we have sufficient seats and allow reasonable spacing.

We publish our financial reporting on the “in-running” budget monthly. So at this meeting we will consider the reports since the last meeting.

Previous Sandgate Parish Council Finance Committee Agendas, Minutes and Financial Reports.

We use (the excellent) Scribe Accounts to manage our Council accounts and generate reports.

Sandgate Parish Council’s finances are governed by our Financial Regulations and Standing Orders, and every Town and Parish Council has similar rules. Because those rules govern our financial management, we can only amend or vary them by a Council resolution.

The Council’s Standing Orders require quarterly reporting of receipts, payments and balances. For instance, they say at 17.c:

The Responsible Financial Officer shall supply to each councillor as soon as practicable after 30 June, 30 September and 31 December in each year a statement to summarise:

i. the council’s receipts and payments for each quarter;

ii. the council’s aggregate receipts and payments for the year to date;

iii. the balances held at the end of the quarter being reported

and which includes a comparison with the budget for the financial year and highlights any actual or potential overspends.

We’re now publishing our reports monthly, exceeding that requirement. Consequently we will consider the reports at the next Parish Council Resources Committee meeting.

Posted by Tim Prater in Agenda, Resources
Planning Committee Agenda 15-04-2024

Planning Committee Agenda 15-04-2024

The agenda for the Sandgate Parish Council Planning Committee meeting, to held on 15th April 2024 at 7pm (or the end of the preceding Finance Committee meeting, whichever is later).

Planning-Agenda-15-04-24

The Planning Committee meeting is open to press and public. If any member of the public wishes to attend, please can they notify clerk@sandgatepc.org.uk in advance. This allows us to ensure we have sufficient seats and allow reasonable spacing.

Previous Sandgate Parish Council Planning Committee Agenda and Minutes. We publish agendas a few days before a meeting. We then post draft minutes in the week after a meeting.

Most of our meetings will be broadcast live on our Facebook page. Recordings of the meetings will be left on Facebook for a few months after the meeting so they can be watched back later. Comments left on Facebook broadcasts during the meeting are not be monitored and are not a way of feeding back to the Council.

Minimum Notice

We issue agendas at least three clear days before a meeting. We display them on the noticeboard in the library, Parish noticeboards on the Village Green and by Enbrook Valley shops, and on our website.

The minimum three clear days for notice of a meeting does not include:

  • the day of issue of the agenda, or;
  • the day of the meeting, or;
  • a Sunday, or;
  • a day of the Christmas break, or;
  • a day of the Easter break, or;
  • of a bank holiday, or;
  • a day appointed for public thanksgiving or mourning.

Meeting in Public

All meetings of our Council are open to the public, except in limited defined circumstances. We can only decide, by resolution, to meet in private when discussing confidential business or for other special reasons where publicity would be prejudicial to the public interest.

Those reasons might include, for example, discussing the conduct of employees, negotiations of contracts or terms of tender, or the early stages of a legal dispute.

Posted by Tim Prater in Agenda, Planning
Planning Committee Minutes 18-03-2024

Planning Committee Minutes 18-03-2024

The minutes of Sandgate’s Parish Council Planning Committee meeting, held on 18th March 2024, in Sandgate Library.

Planning-Minutes-18-03-24-1

You can find previous Sandgate Parish Planning Committee Agendas and Minutes on this website. We publish agendas a few days before a meeting. The Clerk then posts draft minutes in the week after a meeting.

We broadcast our meetings live on our Facebook page. Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!

The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.

The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.

Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.

Posted by Tim Prater in Minutes, Planning

Sandgate Community Garden: Update 7 April 2024

Sandgate Community Garden Team Diary Entry for 7th April: The rainfall for March was another massive number, 148mm.

It continues to be wet and windy with a few sunny periods.  We dodged the rain on Wednesday morning to plant out the early cabbages, beetroot, spring onions, and kohlrabi.  Saturday saw the planting of the coriander plants and the sowing of many zinnias.  The carrots and parsnips got sown in situ, being the only seeds we put directly into the ground unless you count potatoes as a seed!  With the amount of rain showers we have been getting, at least we are saved the job of having to water all the new plants in.  Some of the new plants got a covering of fleece to keep out the wind and give some protection from pigeons. 

Not surprisingly there is a massive amount of slugs and snails on the plot, hiding in all the nooks and crannies; however it seems we must have a thrush on site as there is a place strewn with many broken snail shells, so it is pleasing to know that nature is trying to help us out at times.

We had a small patch of celery which did very little last autumn and so we left it there as a cover crop, but it seems to have suddenly woken up and got growing again after a long winter slumber, and so before it goes to seed we cut it out and rescued what there was to eat.  It is surprising how some things have come through the winter and are proving to be still alive; even the lemon verbena has just begun to sprout new shoots.  The hops are really starting to climb, and so we have to pinch out many of the surplus shoots.  Instead of composting them, they will be steamed and eaten as apparently they are similar to asparagus which will be a bonus if true!

Apart from all the planting and sowing of seeds we are STILL tackling the millions of sycamore seeds.  Below is a photo taken of one sycamore seedling sprouting out of the wall at the brook end of the park, which only goes to prove quite how resilient they truly are.  The battle continues.

What’s Next?

  • If the weather is good, start to sow the squashes
  • Sow more spring onion seeds
  • Sow more leeks
  • Pot up and remove lots of lemon balm

This weeks update from the Sandgate Community Garden Diary.

Posted by Tim Prater in Sandgate Community Garden
Finance Committee Minutes 18-03-2024

Finance Committee Minutes 18-03-2024

The minutes of Sandgate’s Parish Council Finance Committee meeting, held on 18th March 2024, in Sandgate Library.

Finance-Minutes-18-03-24

You can find previous Sandgate Parish Council Finance Committee Agendas, Minutes and Financial Reports on this website. We publish agendas a few days before a meeting. The Clerk then posts draft minutes in the week after a meeting.

We broadcast our meetings live on our Facebook page. Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!

The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.

The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.

Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.

Posted by Tim Prater in Minutes, Resources