Tim Prater

Planning Committee Agenda 19-04-2022

Planning Committee Agenda 19-04-2022

The agenda of Sandgate’s Parish Council Planning Committee meeting. The meeting will be on 19th April 2022, at 7pm, or the end of the preceding Full Council meeting, whichever is earlier. It will be held in Sandgate Library.

Planning-Agenda-19-04-22-doc

The Planning Committee meeting is open to press and public. If any member of the public wishes to attend, please can they notify clerk@sandgatepc.org.uk in advance. This allows us to ensure we have sufficient seats and allow reasonable spacing.

Previous Sandgate Parish Council Planning Committee Agenda and Minutes. We publish agendas a few days before a meeting. We then post draft minutes in the week after a meeting.

Most of our meetings will be broadcast live on our Facebook page. Recordings of the meetings will be left on Facebook for a few months after the meeting so they can be watched back later. Comments left on Facebook broadcasts during the meeting are not be monitored and are not a way of feeding back to the Council.

Minimum Notice

We issue agendas at least three clear days before a meeting. We display them on the noticeboard in the library, Parish noticeboards on the Village Green and by Enbrook Valley shops, and on our website.

The minimum three clear days for notice of a meeting does not include:

  • the day of issue of the agenda, or;
  • the day of the meeting, or;
  • a Sunday, or;
  • a day of the Christmas break, or;
  • a day of the Easter break, or;
  • of a bank holiday, or;
  • a day appointed for public thanksgiving or mourning.

Meeting in Public

All meetings of our Council are open to the public, except in limited defined circumstances. We can only decide, by resolution, to meet in private when discussing confidential business or for other special reasons where publicity would be prejudicial to the public interest.

Those reasons might include, for example, discussing the conduct of employees, negotiations of contracts or terms of tender, or the early stages of a legal dispute.

Posted by Tim Prater in Agenda, Planning
Parish Council Meeting Agenda 19-04-2022

Parish Council Meeting Agenda 19-04-2022

The agenda for the Sandgate Parish Council Full Parish Council meeting, to held on 19th April 2022, in Sandgate Library.

Agenda-council-meeting-19-04-22

The Council meeting is open to press and public. If you would like to attend this meeting, please notify clerk@sandgatepc.org.uk in advance. Letting us know allows us to make sure we have sufficient seats for you and allow reasonable spacing.

We keep a full list of previous Sandgate Parish Council Meeting Agenda and Minutes on this website. We publish those agendas a few days before each meeting, and will also post draft minutes in the week after a meeting.

Most of our meetings are broadcast live on our Facebook page. We’ll then leave those recordings on Facebook for a few months after the meeting so you can watch them back later.

Minimum Notice

We issue agenda’s at least three clear days before a meeting. We display them on the noticeboard in the library, Parish noticeboards on the Village Green and by Enbrook Valley shops, and on our website.

The minimum three clear days for notice of a meeting does not include:

  • the day of issue of the agenda, or;
  • the day of the meeting, or;
  • a Sunday, or;
  • a day of the Christmas break, or;
  • a day of the Easter break, or;
  • of a bank holiday, or;
  • a day appointed for public thanksgiving or mourning.

Meeting in Public

All meetings of our Council are open to the public, except in limited defined circumstances. We can only decide, by resolution, to meet in private when discussing confidential business or for other special reasons where publicity would be prejudicial to the public interest.

Those reasons might include, for example, discussing the conduct of employees, negotiations of contracts or terms of tender, or the early stages of a legal dispute.

Posted by Tim Prater in Agenda, Council
PWLB Loan Reserve Report March 2022

PWLB Loan Reserve Report March 2022

Updated PWLB Loan Reserve report for Sandgate Parish Council to March 2022.

Loan Reserve Report

PWLB_tracker_2018_mar2022

We have previously issued PWLB Reports quarterly alongside committee reports. We will aim to do so from now using this standalone format.

The PWLB loan reserve was formed following our receipt of a loan of £500,000 from the Public Works Loan Board in August 2018 for the purchase of land which then fell through. Despite lobbying Government, the PWLB (a branch of the Treasury) refused to cancel the loan and take the money back from us without requiring a six figure penalty fee. They did, however, confirm the money could be retained and invested by the Council.

The Council has committed that the costs of the loan will not fall on taxpayers through increased Council Tax without a consultation on doing so. We have held no such consultation to date.

As such, we placed the full loan amount in a defined PWLB Loan Reserve.

  • All payments for that loan (capital repayments, interest payments) come out of that reserve.
  • All income from that loan (currently interest payments on the loan amount) we put into that reserve. The value of the reserve is published regularly (quarterly).

At this time, while the costs of the loan exceed the income (due to historically low interest rates), the value of our PWLB Loan Reserve is dropping. Although we seek investments with the best return, we want security for the money (so it is all currently in accounts backed by guarantee up to £85,000 per account) and some investments are not open to local authorities, so there are limits on what we can do.

Financial Reporting

Previous Sandgate Parish Council Resources Committee Agendas, Minutes and Financial Reports.

Sandgate Parish Council uses (the excellent) Scribe Accounts to manage our Council accounts and generate reports.

Sandgate Parish Council’s finances are governed by our Financial Regulations and Standing Orders. Every Town and Parish Council has similar rules. Because those rules govern our financial management, we can only amend or vary them by a Council resolution.

Our Council’s Standing Orders require quarterly reporting of receipts, payments and balances. For instance, they say at 17.c:

The Responsible Financial Officer shall supply to each councillor as soon as practicable after 30 June, 30 September and 31 December in each year a statement to summarise:

i. the council’s receipts and payments for each quarter;

ii. the council’s aggregate receipts and payments for the year to date;

iii. the balances held at the end of the quarter being reported

and which includes a comparison with the budget for the financial year and highlights any actual or potential overspends.

Posted by Tim Prater in Agenda, Resources

Sandgate Community Garden: Update 10 April 2022

Sandgate Community Garden Team Diary Entry for 10th April: Our helpers are unstoppable by weather, lorries and fuel shortages.

The changing weather continued to bring challenges this week.  We had to cancel a working party from the Napier Barracks as the weather was just simply too wet and cold.  The following day we were being joined by a working party from Saga.  Saga are keen for their work force to volunteer to support and work with local groups, so we made plans a couple of weeks ago to organise a compost collection from Hope Farm, and for the Saga volunteers to help us unload.

It was not the weather that caused issues, but the ongoing problems we are experiencing on our roads, affected by the thousands of lorries stuck at the crossings.  Ever optimistic that all would be fine and we could continue with our plans, in reality it was not going to happen. Once it also became clear there was no fuel either locally, it was game over!  In the meantime, our enthusiastic team from Saga had battled their way to the meeting point and raring to go so we changed tack and resorted to plan B.

Plan B happened to be plan A from the soggy day before, so all was not lost.  Thank goodness the weather was fine, sunny but breezy, not too cold.  We started by mulching part of the new orchard at Sandgate Park, then moved on to Fremantle Park where we planted perennial flowering plants and fruit bushes in the orchard and in the sloped flower border on the other side of the park.  We had a most delicious lunch made in the kitchens of Touchbase Care in Tontine Street, which we ate outside at the park making good use of the lovely new picnic benches recently installed there…….. brilliant.  After that outstanding lunch we made our way to the Golden Valley shopping car park to weed all around the planters and in them too.  In the autumn we had planted some bulbs which are now flowering, the most popular being the sweetest and tiniest narcissi ever seen, certainly by all of us.  We are grateful to Saga for their hardworking volunteers, and look forward to working with more of them sometime soon.

Some of our ‘to do’ list from last week did get done, but several other tasks came along which needed tackling.  The first compost bin was full to bursting and needed to be turned into bin number two in order to make some room; however to be able to do that, bin number two had to be turned into bin three.  Another pressing task was the fact that we have many plants waiting to be large enough to be planted out, and needing potting on into larger pots to enable them to be able to get larger.  However we did manage to make a start on sowing the courgettes and summer squashes.  More spring onions got planted as did parsley, and more new rhubarb roots in a new bed.  The carrot seedlings have made an appearance at last but we are still to welcome the parsnips.

What’s next?

  • Rebook another compost run
  • Make new signs for Fremantle and Golden Valley
  • Transfer tomato plants to the cold frames when it is warm and sunny, but keep indoors at night still.
  • Sow annual flowers
  • Start sowing cucumbers and winter squashes.

This weeks update from the Sandgate Community Garden Diary.

Posted by Tim Prater in Sandgate Community Garden
Planning Committee Agenda 12-04-2022

Planning Committee Agenda 12-04-2022

The agenda of Sandgate’s Parish Council Planning Committee meeting. The meeting will be on 12th April 2022, at 7pm, or the end of the preceding Resources Committee meeting, whichever is earlier. It will be held in Sandgate Library.

Planning-Agenda-12-04-22-doc

The Planning Committee meeting is open to press and public. If any member of the public wishes to attend, please can they notify clerk@sandgatepc.org.uk in advance. This allows us to ensure we have sufficient seats and allow reasonable spacing.

Previous Sandgate Parish Council Planning Committee Agenda and Minutes. We publish agendas a few days before a meeting. We then post draft minutes in the week after a meeting.

Most of our meetings will be broadcast live on our Facebook page. Recordings of the meetings will be left on Facebook for a few months after the meeting so they can be watched back later. Comments left on Facebook broadcasts during the meeting are not be monitored and are not a way of feeding back to the Council.

Minimum Notice

We issue agendas at least three clear days before a meeting. We display them on the noticeboard in the library, Parish noticeboards on the Village Green and by Enbrook Valley shops, and on our website.

The minimum three clear days for notice of a meeting does not include:

  • the day of issue of the agenda, or;
  • the day of the meeting, or;
  • a Sunday, or;
  • a day of the Christmas break, or;
  • a day of the Easter break, or;
  • of a bank holiday, or;
  • a day appointed for public thanksgiving or mourning.

Meeting in Public

All meetings of our Council are open to the public, except in limited defined circumstances. We can only decide, by resolution, to meet in private when discussing confidential business or for other special reasons where publicity would be prejudicial to the public interest.

Those reasons might include, for example, discussing the conduct of employees, negotiations of contracts or terms of tender, or the early stages of a legal dispute.

Posted by Tim Prater in Agenda, Planning

Sandgate Walking Tours 2022

Sandgate Parish Council are delighted that the Sandgate Walking Tours programme led by Tony Quarrington will be returning for its third year, and another 10 tours, in 2022.

The tours will run on Saturday mornings between 16th April and 14th September, departing at 11am from the Chichester Hall, 70 Sandgate High Street.

Pre-booking for the 2 hour tour is essential. Call Tony on 07738 624522 or email tonyquarrington@msn.com.

The cost is £10 per person for a 2-3 hour tour, inclusive of hot or cold drink.

In 2020 and 2021 many dates were fully booked in advance: if you are interested in a specific date, early booking is advised!

The 2022 Sandgate Walking Tours programme offers a variety of weekend and mid-week tours:

  • Saturday 16th April
  • Saturday 21st May
  • Wednesday 25th May
  • Saturday 4th June
  • Wednesday 29th June
  • Saturday 16th July
  • Wednesday 3rd August
  • Saturday 20th August
  • Saturday 3rd September
  • Wednesday 14th September

Join Tony to stroll along Sandgate’s characterful High Street and stunning promenade. You’ll learn about its military, social and artistic history, and discover many fascinating buildings. Together, we explore the lives and achievements of its most celebrated individuals.

From Wilberforce to Wells, Moore to Remy-Martin: you’ll meet an array of characters dating back over 200 years. Learn more about the people that loved, lived and visited Sandgate, and the lasting imprint that each left on our village.

walking_tours_2022_poster-lores

Posted by Tim Prater in News
Resources Committee Agenda 12-04-2022

Resources Committee Agenda 12-04-2022

The agenda of Sandgate’s Parish Council Resources Committee meeting. We will hold the meeting on 12th April 2022 at 6:30pm. It will be held in Sandgate Library.

Resources Committee Agenda

Resources-Agenda-12th-April-2022

Our Resources Committee meeting is open to press and public. Any member of the public who wants to attend should let us know by notifying clerk@sandgatepc.org.uk in advance. This allows us to ensure we have sufficient seats and allow reasonable spacing.

Supporting Reports

cctv-quote-1

We publish our financial reporting on the “in-running” budget monthly. So at this meeting we will consider the reports since the last meeting in January, therefore February 2022 and March 2022.

The meeting will also consider the PWLB Loan Reserve to the end of February 2022.

Previous Sandgate Parish Council Resources Committee Agendas, Minutes and Financial Reports.

We use (the excellent) Scribe Accounts to manage our Council accounts and generate reports.

Sandgate Parish Council’s finances are governed by our Financial Regulations and Standing Orders, and every Town and Parish Council has similar rules. Because those rules govern our financial management, we can only amend or vary them by a Council resolution.

The Council’s Standing Orders require quarterly reporting of receipts, payments and balances. For instance, they say at 17.c:

The Responsible Financial Officer shall supply to each councillor as soon as practicable after 30 June, 30 September and 31 December in each year a statement to summarise:

i. the council’s receipts and payments for each quarter;

ii. the council’s aggregate receipts and payments for the year to date;

iii. the balances held at the end of the quarter being reported

and which includes a comparison with the budget for the financial year and highlights any actual or potential overspends.

We’re now publishing our reports monthly, exceeding that requirement. Consequently we will consider the reports at the next Parish Council Resources Committee meeting.

Posted by Tim Prater in Agenda, Resources
Financial Reports March 2022

Financial Reports March 2022

Updated financial reports for Sandgate Parish Council for March 2022, and the financial year 2021-22 to date.

Payment and Receipts Summary

payments-and-receipts-March-22

Receipts in Month

receipts-march-22

Payments in Month

payments-list-March-22

Reserve Balances

Reserve-March-2022

VAT Summary

VAT-summary-March-22

Bank Reconciliation

rec-for-all-banks-march-22

Previous Sandgate Parish Council Resources Committee Agendas, Minutes and Financial Reports.

Sandgate Parish Council uses (the excellent) Scribe Accounts to manage our Council accounts and generate reports.

Sandgate Parish Council’s finances are governed by our Financial Regulations and Standing Orders, and every Town and Parish Council has similar rules. Because those rules govern our financial management, we can only amend or vary them by a Council resolution.

The Council’s Standing Orders require quarterly reporting of receipts, payments and balances. For instance, they say at 17.c:

The Responsible Financial Officer shall supply to each councillor as soon as practicable after 30 June, 30 September and 31 December in each year a statement to summarise:

i. the council’s receipts and payments for each quarter;

ii. the council’s aggregate receipts and payments for the year to date;

iii. the balances held at the end of the quarter being reported

and which includes a comparison with the budget for the financial year and highlights any actual or potential overspends.

We are seeking from 2022 to publish our reports update monthly to exceed that requirement. Consequently we will consider the reports at the next Parish Council Resources Committee meeting.

Posted by Tim Prater in Agenda, Resources

Sandgate Community Garden: Update 3 April 2022

Sandgate Community Garden Team Diary Entry for 3rd April: Blasted by hail and snow, but still growing strong

There is never a dull moment when it comes to the subject of the weather in the UK.  We seem to have gone from having to slap on the suntan cream for fear of being burnt in the sunshine, working in T shirts, to having to get the full torrential storm gear on to get blasted by hail stones and snow.

The rainfall for March was just 29.5 mm and most of that probably happened in the last day as we had to get out the watering cans and get watering prior to the change in the weather.   We can get fooled into thinking summer is just around the corner and start buying and planting tender plants already available in the shops, brought on in a lovely heated greenhouse, ending up put outside in horrendous conditions.

Most of our seedlings are sheltered in the cold frames with just protection from the wind and hail, happy with the temperatures.  The tomato plants are still very firmly inside on window ledges and will remain there for some time to come.  They would struggle in a cold frame and fail to thrive until the warmer weather is really here.

Happily the spinach and lettuces just planted outside last week seem perky enough and some have had a fleece coat put over them just for a few days as it seems we may get a frost Sunday morning.

There were seeds sown this week, basil, leeks, globe artichokes, and chard.  All the seeds are kept indoors until they germinate which depending on the seed, can be anything from two days to over two weeks.  The carrots and parsnips sown over the last couple of weeks outside, will not be expected to show themselves for at least three weeks, and have had to be covered to discourage the squirrels or any other animal or bird you may care to mention, from digging in the patch and spoiling the seeds.

The purple sprouting is now in full swing, we have picked most of the crown or head of each plant where a large part of the broccoli is formed, and then the plant sends out side shoots.  The more flowering side shoots it sends out, the more there is to pick, the more there is to come.  However the shoots become smaller and smaller as time goes on until there comes a day when you have to decide enough is enough and the plant is spent or you tire of broccoli (if that is a possibility).  We are still pulling overwintered spring onions, and this week picked the first pea shoots.  A visitor to the garden went away with some of our broccoli and spring onions and sent us a picture of her most amazing looking lunch within hours of it being picked; pictured below.

The lamium or dead-nettle in the flower garden is looking particularly prolific at the moment and is certainly attracting the bees.  The common dead-nettle is so similar to the stinging nettle and relies on the similarity to save it from being pulled up or eaten.  We certainly do not mind making space for it, and also have some more decorative specimens. 

Although it is still too early for the more tender plants, we are aware that the planters we look after in the main street need to look loved, so they had a little make-over this week and to see what has survived the lashings from the seafront and what has given up the ghost.  Some new plants have been added, with more to come as time goes on.

What’s next?

  • Serious weeding session in Golden Valley and planting in Fremantle
  • Check if the autumn planted rhubarb is ok
  • Check on how many hop shoots have appeared and guide up the strings
  • Start sowing some of the annual flowers

This weeks update from the Sandgate Community Garden Diary.

Posted by Tim Prater in Sandgate Community Garden
Planning Minutes 29-03-2022

Planning Minutes 29-03-2022

The minutes of Sandgate’s Parish Council Planning meeting, held on 29th March 2022, in Sandgate Library.

Planning-Minutes-29-03-22a

You can find previous Sandgate Parish Planning Agendas and Minutes on this website. We publish agendas a few days before a meeting. The Clerk then posts draft minutes in the week after a meeting.

We broadcast our meetings live on our Facebook page (although we’re sorry: this one was not). Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!

The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.

The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.

Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.

Posted by Tim Prater in Minutes, Planning