Sea Festival and Events Committee Agenda 28-03-2025

Sea Festival and Events Committee Agenda 28-03-2025

The agenda for the Sandgate Parish Council Sea Festival and Events Committee meeting, to held on 28th March 2025 at 11am.

Sea-Fesitval-Agenda-28-03-25

The Sea Festival Committee meeting is open to press and public. If any member of the public wishes to attend, please can they notify clerk@sandgate-pc.gov.uk in advance. This allows us to ensure we have sufficient seats and allow reasonable spacing.

Previous Sandgate Parish Council Sea Festival Committee Agenda and Minutes. We publish agendas a few days before a meeting. We then post draft minutes in the week after a meeting.

Most of our meetings will be broadcast live on our Facebook page. Recordings of the meetings will be left on Facebook for a few months after the meeting so they can be watched back later. Comments left on Facebook broadcasts during the meeting are not be monitored and are not a way of feeding back to the Council.

Minimum Notice

We issue agendas at least three clear days before a meeting. We display them on the noticeboard in the library, Parish noticeboards on the Village Green and by Enbrook Valley shops, and on our website.

The minimum three clear days for notice of a meeting does not include:

  • the day of issue of the agenda, or;
  • the day of the meeting, or;
  • a Sunday, or;
  • a day of the Christmas break, or;
  • a day of the Easter break, or;
  • of a bank holiday, or;
  • a day appointed for public thanksgiving or mourning.

Meeting in Public

All meetings of our Council are open to the public, except in limited defined circumstances. We can only decide, by resolution, to meet in private when discussing confidential business or for other special reasons where publicity would be prejudicial to the public interest.

Those reasons might include, for example, discussing the conduct of employees, negotiations of contracts or terms of tender, or the early stages of a legal dispute.

Posted by Tim Prater in Agenda, Sea Festival
Finance Committee Minutes 17-03-2025

Finance Committee Minutes 17-03-2025

The minutes of Sandgate’s Parish Council Finance Committee meeting, held on 17th March 2025, in Sandgate Library.

Finance-Minutes-17-03-25

You can find previous Sandgate Parish Council Finance Committee Agendas, Minutes and Financial Reports on this website. We publish agendas a few days before a meeting. The Clerk then posts draft minutes in the week after a meeting.

We broadcast our meetings live on our Facebook page. Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!

The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.

The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.

Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.

Posted by Tim Prater in Minutes, Resources
Parish Council Meeting Agenda 24-03-2025

Parish Council Meeting Agenda 24-03-2025

The agenda for the Sandgate Parish Council Full Parish Council meeting, to held on Monday 24th February 2025, in Sandgate Library at 6.30pm.

Agenda-council-meeting-24-03-25

The Council meeting is open to press and public. If you would like to attend this meeting, please notify clerk@sandgatepc.org.uk in advance. Letting us know allows us to make sure we have sufficient seats for you and allow reasonable spacing.

We keep a full list of previous Sandgate Parish Council Meeting Agenda and Minutes on this website. We publish those agendas a few days before each meeting, and will also post draft minutes in the week after a meeting.

Most of our meetings are broadcast live on our Facebook page. We’ll then leave those recordings on Facebook for a few months after the meeting so you can watch them back later.

Minimum Notice

We issue agenda’s at least three clear days before a meeting. We display them on the noticeboard in the library, Parish noticeboards on the Village Green and by Enbrook Valley shops, and on our website.

The minimum three clear days for notice of a meeting does not include:

  • the day of issue of the agenda, or;
  • the day of the meeting, or;
  • a Sunday, or;
  • a day of the Christmas break, or;
  • a day of the Easter break, or;
  • of a bank holiday, or;
  • a day appointed for public thanksgiving or mourning.

Meeting in Public

All meetings of our Council are open to the public, except in limited defined circumstances. We can only decide, by resolution, to meet in private when discussing confidential business or for other special reasons where publicity would be prejudicial to the public interest.

Those reasons might include, for example, discussing the conduct of employees, negotiations of contracts or terms of tender, or the early stages of a legal dispute.

Posted by Tim Prater in Agenda, Council
Planning Committee Agenda 24-03-2025

Planning Committee Agenda 24-03-2025

The agenda for the Sandgate Parish Council Planning Committee meeting, to held on 24th March at 7pm, or the fall of the Full Council Committee meeting, whichever is later.

Planning-Agenda-24-03-2025

The Planning Committee meeting is open to press and public. If any member of the public wishes to attend, please can they notify clerk@sandgatepc.org.uk in advance. This allows us to ensure we have sufficient seats and allow reasonable spacing.

Previous Sandgate Parish Council Planning Committee Agenda and Minutes. We publish agendas a few days before a meeting. We then post draft minutes in the week after a meeting.

Most of our meetings will be broadcast live on our Facebook page. Recordings of the meetings will be left on Facebook for a few months after the meeting so they can be watched back later. Comments left on Facebook broadcasts during the meeting are not be monitored and are not a way of feeding back to the Council.

Minimum Notice

We issue agendas at least three clear days before a meeting. We display them on the noticeboard in the library, Parish noticeboards on the Village Green and by Enbrook Valley shops, and on our website.

The minimum three clear days for notice of a meeting does not include:

  • the day of issue of the agenda, or;
  • the day of the meeting, or;
  • a Sunday, or;
  • a day of the Christmas break, or;
  • a day of the Easter break, or;
  • of a bank holiday, or;
  • a day appointed for public thanksgiving or mourning.

Meeting in Public

All meetings of our Council are open to the public, except in limited defined circumstances. We can only decide, by resolution, to meet in private when discussing confidential business or for other special reasons where publicity would be prejudicial to the public interest.

Those reasons might include, for example, discussing the conduct of employees, negotiations of contracts or terms of tender, or the early stages of a legal dispute.

Posted by Tim Prater in Agenda, Planning

Sandgate Community Garden: Update 16th March 2025

Sandgate Community Garden Team Diary Entry for 16th March: Sow yet more seeds with the promise of better weather.

This week has seen the return of plummeting temperatures, below average for this time of year.  Just as the newly sown seeds were starting to romp away, basking in the glorious warm sunshine of last week, they have now slowed down and have hardly put on any growth at all.  

However we have braved the cold and continued to prick out yet more cabbages and sow yet more seeds with the promise of better weather this coming week.  

The kale had decided to rise up in an attempt to flower and so we took them all out to harvest the leaves and compost what was left.  The rhubarb seems to be appreciative of the cow manure mulch and is looking sturdy with lots of green leaves appearing.  

Time was well spent retrieving some of the wood chip paths where either the mole or the birds had disturbed them; throwing the chips into the compost beds and making them untidy.  You can see from the picture below that we are now ready to fill those beds as soon as the plants are ready.  We have kept an eye on the hops which were dug out and split a couple of weeks ago, keeping them watered and checking on any signs of new growth.  

We had heard from two friends of the garden, Eddie and Rita, on holiday in the mountainous region of Taiwan being taught how to pick tea by a minority indigenous tribe there.  Apparently the whole area is strictly organic, and no chemical sprays are allowed.  What an amazing experience that must have been and look forward to hearing more about it.  

What’s next?

  • Prick out more calabrese 
  • Sow some of the more hardy companion plants 
  • Transfer some of the nasturtiums in the asparagus beds
  • Transfer globe artichoke 

This weeks update from the Sandgate Community Garden Diary.

Posted by Tim Prater in Sandgate Community Garden
Environment Committee Minutes 10-03-2025

Environment Committee Minutes 10-03-2025

The minutes of Sandgate’s Parish Council Environment Committee meeting, held on 10th March 2025, in Sandgate Library.

Env-Minutes-10-03-2025

You can find previous Sandgate Parish Environment Committee Agendas and Minutes on this website. We publish agendas a few days before a meeting. The Clerk then posts draft minutes in the week after a meeting.

We broadcast our meetings live on our Facebook page. Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!

The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.

The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.

Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.

Posted by Tim Prater in Environment, Minutes
Finance Committee Agenda 17-03-2025

Finance Committee Agenda 17-03-2025

The agenda of Sandgate’s Parish Council Finance Committee meeting. We will hold the meeting on 17th March at 6:30pm. It will be held in Sandgate Library.

Finance Committee Agenda

Finance-Agenda-17-03-25

Papers and reports:

Our Finance Committee meeting is open to press and public. Please could any member of the public who wants to attend notify us via clerk@sandgatepc.org.uk in advance. This allows us to ensure we have sufficient seats and allow reasonable spacing.

We publish our financial reporting on the “in-running” budget monthly. So at this meeting we will consider the reports since the last meeting.

Previous Sandgate Parish Council Finance Committee Agendas, Minutes and Financial Reports.

We use (the excellent) Scribe Accounts to manage our Council accounts and generate reports.

Sandgate Parish Council’s finances are governed by our Financial Regulations and Standing Orders, and every Town and Parish Council has similar rules. Because those rules govern our financial management, we can only amend or vary them by a Council resolution.

The Council’s Standing Orders require quarterly reporting of receipts, payments and balances. For instance, they say at 17.c:

The Responsible Financial Officer shall supply to each councillor as soon as practicable after 30 June, 30 September and 31 December in each year a statement to summarise:

i. the council’s receipts and payments for each quarter;

ii. the council’s aggregate receipts and payments for the year to date;

iii. the balances held at the end of the quarter being reported

and which includes a comparison with the budget for the financial year and highlights any actual or potential overspends.

We’re now publishing our reports monthly, exceeding that requirement. Consequently we will consider the reports at the next Parish Council Resources Committee meeting.

Posted by Tim Prater in Agenda, Resources
Planning Committee Minutes 10-03-2025

Planning Committee Minutes 10-03-2025

The minutes of Sandgate’s Parish Council Planning Committee meeting, held on 10th March 2025, in Sandgate Library.

Planning-Minutes-10-03-25

You can find previous Sandgate Parish Planning Committee Agendas and Minutes on this website. We publish agendas a few days before a meeting. The Clerk then posts draft minutes in the week after a meeting.

We broadcast our meetings live on our Facebook page. Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!

The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.

The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.

Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.

Posted by Tim Prater in Minutes, Planning
Finance Committee Minutes 17-02-2025

Finance Committee Minutes 17-02-2025

The minutes of Sandgate’s Parish Council Finance Committee meeting, held on 17th February 2025, in Sandgate Library.

Finance-Minutes-17-02-25

You can find previous Sandgate Parish Council Finance Committee Agendas, Minutes and Financial Reports on this website. We publish agendas a few days before a meeting. The Clerk then posts draft minutes in the week after a meeting.

We broadcast our meetings live on our Facebook page. Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!

The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.

The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.

Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.

Posted by Tim Prater in Minutes, Resources

Sandgate Community Garden: Update 9th March 2025

Sandgate Community Garden Team Diary Entry for 9th March: Perfect weather to be sitting and sowing yet more seeds.

The weather has been so fabulously sunny and warm this week, it has been a pleasure simply to sit in the garden and enjoy it!   Walking through the park to the garden you can hear the birds are enjoying the feel of spring too.  The snowdrops were spectacular this year, and now they are giving way to the daffodils and primroses.

Perfect weather to be sitting and sowing yet more seeds.  The greenhouse is already starting to look quite crowded, yet more calabrese, onions, spring onions, spinach and radishes were sown along with some celery.  The cabbages and calabrese sown in mid February were large enough to be transplanted into larger plant trays giving them more space to grow on in the greenhouse.

The first planting of the year, the radishes took place on Saturday, and we know that from now on it will be busy keeping up with the sowing timetable and the watering of the seed trays before they dry out in the sunshine. 

We have been donated our first plants for our two summer plant sales already.  We have decided not to put all of our trust into raising funds just at the Sandgate Sea Festival 2025, but to double our chances and take part in the Sandgate Safari to be held in June.  The task has begun to make sure we have plenty to offer for both dates.

We have some produce we can share left over from planting last summer/autumn.  We have kale, claytonia (winter lettuce), mustard, sorrel and some leeks.  The leeks were planted sometime in June last year after an April sowing, and unfortunately never managed to make a great size.  We have put it down to the fact that we have to be careful with our watering, and suspect they could have done with more during the summer months.  Never mind, they have a great flavour.

What’s next?

  • Sow more lettuce
  • If no rain, water the hops again
  • Probably more brassicas to prick out
  • Take out the kale once picked

This weeks update from the Sandgate Community Garden Diary.

Posted by Tim Prater in Sandgate Community Garden