Planning Committee Agenda 24-05-2022

Planning Committee Agenda 24-05-2022

The agenda of Sandgate’s Parish Council Planning Committee meeting. The meeting will be on 24th May 2022, at 6.30pm. It will be held in Sandgate Library.

Planning-Agenda-June-22-doc

The Planning Committee meeting is open to press and public. If any member of the public wishes to attend, please can they notify clerk@sandgatepc.org.uk in advance. This allows us to ensure we have sufficient seats and allow reasonable spacing.

Previous Sandgate Parish Council Planning Committee Agenda and Minutes. We publish agendas a few days before a meeting. We then post draft minutes in the week after a meeting.

Most of our meetings will be broadcast live on our Facebook page. Recordings of the meetings will be left on Facebook for a few months after the meeting so they can be watched back later. Comments left on Facebook broadcasts during the meeting are not be monitored and are not a way of feeding back to the Council.

Minimum Notice

We issue agendas at least three clear days before a meeting. We display them on the noticeboard in the library, Parish noticeboards on the Village Green and by Enbrook Valley shops, and on our website.

The minimum three clear days for notice of a meeting does not include:

  • the day of issue of the agenda, or;
  • the day of the meeting, or;
  • a Sunday, or;
  • a day of the Christmas break, or;
  • a day of the Easter break, or;
  • of a bank holiday, or;
  • a day appointed for public thanksgiving or mourning.

Meeting in Public

All meetings of our Council are open to the public, except in limited defined circumstances. We can only decide, by resolution, to meet in private when discussing confidential business or for other special reasons where publicity would be prejudicial to the public interest.

Those reasons might include, for example, discussing the conduct of employees, negotiations of contracts or terms of tender, or the early stages of a legal dispute.

Posted by Tim Prater in Agenda, Planning
Sandgate Parish Meeting 2022: Chairman’s Overview

Sandgate Parish Meeting 2022: Chairman’s Overview

Firstly, many thanks for coming to our first “in person” Parish Meeting since, unbelievably, 2019. For those that I haven’t met in person before, I’m Tim Prater, and I’ve had the honour of being the Chair of Sandgate Parish Council since May 2020. This is therefore my first Town Meeting in the Chair: please be gentle with me.

So much as happened since then its impossible in a few minutes to cover everything that has happened within the Parish, even at the speed I talk. I’d like to focus therefore on news and events from the last year, celebrating some of those achievements, and a look forward at some of the things that are planned for the coming year. Even so, this will take a while!

Sandgate Beach Seaside Award

As you will know, Sandgate beach has had the distinction of holding the Seaside Award for the quality of the beach and services available for 8 consecutive years from 2013 to 2021 – an unbroken run of 8 years. The awards for 2022 were announced last week, and as they say, all good things must come to an end.

However, I’m delighted to say, not that run, not in Sandgate, and not this year. We’re received the award for the ninth year running.

That’s thanks to the efforts of the Beach Management Committee led by Councillor Nabin Siwa who make the application, and the hard work of all those that clean, improve and make our beach a great place to be, including David and Claire at the Boat House. In 2022, this award is one of only 128 nationally, and only 21 in the South East Region. It’s a real achievement, and not one held by either Folkestone or Hythe for example, and a huge credit to Sunny Sandgate.

To ensure we keep making sure the seafront is the best possible place to be, the Parish will be having the Boathouse on Granville Parade redecorated externally over the course of the next few months, and the toilets steam cleaned within an inch of their lives. We’re proud to have brought free public toilets back to Sandgate some years ago after the District tried charging, and know they are a massively appreciated asset for beach users and visitors alike.

Library Refurbishment and KALC Award

Another big project over the coming year will be refurbishment in this library which will aim to make getting in and out easier, make the toilet public and accessible to all, improve storage and space use, and allow us to offer an even better service to an even larger group of people. The works now planned have been made possible through a District Council High Street Fund Award of almost £15,000, and Section 106 funding from the development at Shorncliffe. There will therefore be a variety of works starting soon, which although I’m sure will cause some short term disruption will lead us to having a library we are even more proud of for the future.

On the subject of our pride in the library, this remains the only community led library in Kent. Sandgate Parish actively take the lead on running and staffing the library working in agreement with Kent County Council. I couldn’t be more proud of the service they have delivered to our village and residents through not only normal times, but especially during the Covid period when Sandgate was one of the first libraries to reopen in Kent and were trying to offer whatever service we could under regulations at the time, from collection only services to deliveries and more. But its not just me that is hugely proud and grateful to our clerks, staff, volunteers and Library Committee that made, and continue to make this happen. I’m proud to present the 2022 KALC Community Award to Sandgate’s Library Volunteers, Staff and Committee.

Thank you to everyone, and this certificate will be proudly, and rightly on display in the library soon.

Jubilee

In early June, the country will be celebrating the Jubilee and Sandgate will be playing our part. I should also mention that there are a host of activities including parties on The Leas in both Folkestone and Hythe too, and maybe a few street parties locally I don’t have details of.

Our starting event in Sandgate will be the lighting of the Sandgate Beacon by the Sir John Moore Memorial at 9.45pm on Thursday June 2nd. We have a piper and bugle player beforehand, and, if my secret plan comes off, some special guests.

The beacon has been painted and ready to go, there are new information panels in the area courtesy of the Sandgate Society, with help from me in artworking and arranging production, and from the Shorncliffe Trust in fact checking the information. And in the next couple of weeks we will be enhancing that area with a new permanent feature: the “Imperial” cannon. That’s a 1790 / 1800 cannon that has for many years been resident at the Hythe Imperial, and would have been EXACTLY the sort of cannon used by Sir John Moore as he martialled the defence of the coast from Dover to Dungeness. We thought that was a fitting addition to the area, and will be in place for the 2nd June, transport willing!

On the afternoon Friday 3rd there will be a party in the Golden Valley car park in front of the Golden Arrow, with plenty of families to enjoy.

Queen’s Green Canopy

A key focus of the Jubilee celebrations nationally has been the planting of the Queens Green Canopy – a huge tree planting exercise across the country. The Parish Council have been delighted to work with the Sandgate Community Garden team led by Leonie Wootton, and have plated two new orchards in Sandgate over the last few months; 12 fruit trees in both Sandgate Park and Fremantle Park. We’ll be dedicating those areas as formal “Green Canopy” orchards over the weekend by erecting plaques marking them as official sites.

Granville Parade Beach Party

And in the afternoon of Sunday 5th June there will be a street and beach party along Granville Parade, with the Sandgate society organising some tables and seating along the front for those that want it, but all more than welcome to come along, join us there or on the beach, have a beach picnic or maybe a drink or two from our great local businesses and enjoy the music from the Rowing Club balcony.

For safety reasons, we’ve applied for a road closure of Granville Parade for the afternoon: with lots of people moving around it seems much the safest way. However there is free parking from Thursday 2nd to Sunday 5th by the Saga building, for which we thank them, and any resident is more than welcome to park there, all day, for free. Leaflets will be through doors soon to confirm the details to residents.

We hope everyone has a great day, and one we’ll remember for years to come.

St Paul’s Church

This year also marks an important event for Sandgate. The first “Sandgate Chapel” was built by the Earl of Darnley and consecrated on May 28th, 1822. Although that building was demolished in 1848 to make way for the present church which was completed in 1849, we are therefore days away from marking 200 years of a place of worship on that site. St Paul’s have a varied programme to celebrate, including the beautiful knitted “wall of flowers” in place at the foot of the steps leading to the Church now, to an evening with Terry Waite on 9th June, to the 200th anniversary service at the church on Sunday 12th June.

Sandgate Sea and Food Festival 2022

And later this year, again for the first time since 2019 we will see the return of the 2 day Sandgate Sea and Food Festival, with a fireworks display from Granville Parade on Saturday 27th August, and the full seafront market, bands and entertainment during the day on Sunday 28th August. Watch this space for more information.

Sandgate Park Vandalism

On a few non-event subjects, over the last few years we’ve tried each summer to enhance the facilities at Sandgate Park by adding portaloo toilets for the use of park users during the summer. Sadly, in both 2020 and again this year the toilets have been vandalised. This year one of the toilets has been attacked, then repaired, then attacked again and broken so badly it is irreparable, causing what is effectively thousands of pounds worth of damage.

Oddly the group of people that did this didn’t notice that we had positioned the toilets under the CCTV installed there. We have recovered really good footage of the incidents, including identifiable images of those involved, which the Police will be using in their investigation of the criminal damage. We’re pleased the other toilet is still on site, and if left alone, will remain there and be serviced throughout the summer. We cannot, however, afford to replace the vandalised one this year.

CiLCA

Gaye and myself have both in the last year gained the Introduction to Local Council Administration (ILCA) qualification. This is often a first step to going on getting the much more involved Certificate in Local Council Administration (CiLCA) qualification. Gaye aiming to achieve CiLCA with the Council’s support in the next year.

Qualification with CiLCA will make Gaye not just one of the most qualified librarians in the country, but give her that status as a Parish Clerk too, and give this Council the General Power of Competence. Despite sounding like the world’s worst superpower, that gives the Parish some additional freedoms to work to improve the Parish as we see fit.

On infrastructure changes

We hope you’ve noticed the new ramp from Castle Road Car Park giving step free access to the seafront, a project we’ve been asked for and sought for years, and which we were finally able to make possible using District Council Ward grant funding from Gary Fuller and myself and the long sought help of the District Council. Similarly, a new cycle ramp should be coming soon by the steps leading from Pelham Gardens to Coolinge Lane, making it much easier to push a bike either up or down!

The Wave Wall in front of Riviera Court is complete, and really lifts the look of the centre of the village. That’s a project initiated by a bid from the Sandgate Society, funded by a District Council grant, and made to happen through support from the Parish Council: a real team effort. And even over the last two days, Kent Highways have spent some hours relevelling the slabs around the war memorial to make for a rather smoother walking surface.

This spring’s beach works are also pretty much complete. This is vital work every 6 months to protect Sandgate by reprofiling the beach to create a shape that breaks waves before they arrive at the sea wall, rather than on the sea wall. The scheme is funded by the Environment Agency, managed and made to happen by the District Council, and designed to secure the beach and keep us dry.

Thank You

Finally, Sandgate is what it is due to the groups and volunteers that give so much to our community. In no particular order, I want to acknowledge and thank all those who do so, including:

…and recently those who are offering much needed support for our Ukrainian guests who have arrived, and are continuing to arrive, and need help, support and somewhere to meet.

That’s it, I promise. After this meeting and the subsequent Annual Parish Council meeting there will be a little reception for all present: please join us for a glass of wine and a few snacks.

Now I’ll hand over to Sal Kenward of the Sandgate Society who is going to update on the plan for the merger of the Sandgate Society and Sandgate Heritage Trust. Tthere will be an opportunity for any resident to ask a question on anything I’ve said, anything Sal says, or any other topic.

Thank you for coming this evening.

Posted by Tim Prater in News
Planning Minutes 10-05-2022

Planning Minutes 10-05-2022

The minutes of Sandgate’s Parish Council Planning meeting, held on 10th May 2022, in Sandgate Library.

planning-minutes-10-05-22

You can find previous Sandgate Parish Planning Agendas and Minutes on this website. We publish agendas a few days before a meeting. The Clerk then posts draft minutes in the week after a meeting.

We broadcast our meetings live on our Facebook page. Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!

The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.

The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.

Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.

Posted by Tim Prater in Minutes, Planning

Sandgate Community Garden: Update 15 May 2022

Sandgate Community Garden Team Diary Entry for 15th May: I’m sorry, I’ll read that again, Honey and the Moon.

Oh dear, oh dear!  It seems I made a very optimistic reading last week of the rainfall, and mistook the temperature of 17.8 as being the actual amount, when it was in fact just 4mm.  A little bit of overenthusiastic statistic reading to say the least.  How fortuitous it would have been to have rained 17.8 mm.  It is still extremely dry for this time of year, and we have to water every session.  Looking at the satellite prediction for the weather this weekend on the television, we are being promised great downpours, but look at any weather apps and there is only a 40% chance of anything happening – so confusing, but by the time you read this newsletter we will know what was right.

It has been another week of kind thoughts and deeds.  The Meadowbrook alley garden got a mention last week, and this week a neighbour of the garden installed a water butt in the alley, fed by their shed roof; such a kind act.  We have received gifts of plant pots from various people, and even Waitrose got in touch to say they have several plants just going over their best-selling condition and can we use them.  We certainly can, if not at any of our gardens, we have contacts with many other local projects and can pass them on.  A lovely elderly gentleman has recently discovered our garden at Enbrook, and brought us a lemon tree he had grown himself from a cutting.  He found a perfect spot to plant it close to the wall in a sunny situation and it will be most interesting to see how it gets on there.

The hops did get thinned out but will need constant reviewing for a few weeks yet.  Most of the bolting chard and finished purple sprouting got removed making some space to plant out the rest of the French beans, the summer squashes and courgettes plus a few spring onions.  At Fremantle Park, some of the radishes had bolted and gone to flower but were left as the flowers are great for the bees and the seed pods are excellent to put in a salad or even a stir fry – all was not lost.

Our bees at the garden seem to be doing well.  It was interesting to note that some of them took a great interest in one of our gardeners this week and took to buzzing around him as soon as he came within a 20m radius of the hives.  We will have to find out why they were fascinated by him.  One of our beekeeper friends sent an article about honey fraud which seems to be rampant at present and getting worse.  If you had ever wondered why certain supermarkets can sell a jar of ‘honey’ for as little as 69p yet a local beekeeper has to charge in the region of £5 for all the hard work they put into producing a jar of honey – well it seems that the cheap supermarket version is mostly a sugar syrup that has never seen a bee, yet can be described as ‘honey’.  It seems disgraceful that this can happen and is yet another example of adulterated food which we buy in good faith and are none the wiser about where it came from and how.  However the clue is probably there in the price, same with many other processed products that are cheap for a reason and many of us choose to turn a blind eye to and not question.

Last but not least, it seems that scientists have successfully managed to grow some plants in soil from the moon.  However we are not anticipating having to start up a Sandgate community garden there any time soon…

What’s next?

  • Finish staking and tying in all the tomato plants
  • Are the winter squashes ready to plant out yet?
  • Plant out some of the flowers
  • Finish removing the purple sprouting and compost
  • Maybe turn compost bin 1

This weeks update from the Sandgate Community Garden Diary.

Posted by Tim Prater in Sandgate Community Garden
St Paul’s Church: Coffee, Cake and Entertainment

St Paul’s Church: Coffee, Cake and Entertainment

In June St Paul’s Church Sandgate have two servings of a very entertaining programme both falling within the period of the Queen’s Platinum Jubilee and the two hundredth anniversary of our Church.

The first is on Saturday 3rd June in St Paul’s Church between 10am and 12 noon with their four organists Richard Baulch, John Wright, John Hurd and Duncan Lord playing music on both piano and organ.

On Saturday 11th June at the same time we will be entertained by John Hurd playing the piano with Soprano Tammy File and Richard Baulch on the piano playing music from the shows.

The next performance will be held on Saturday 25th June with performers and programme TBA.

Posted by Tim Prater in News
Words and Music, a performance by Terry Waite CBE

Words and Music, a performance by Terry Waite CBE

“Words and Music”, a perfomance by Terry Waite CBE, will be presented on Thursday 9th June in St Paul’s Church Sandgate commencing at 7pm and forming part of the Church’s 200th anniversary celebrations.

Terry Waite will read selected passages from his book: Out of the Silence. The reading will be interspersed with music played and sung by the accomplished musician Vicky Yannoula. The words and music blend together to provide an unforgettable reflective evening.

“Good language, like good music, has the capacity to breathe harmony into the soul. In a world torn apart by conflict it is hoped that those attending will experience something of that harmony”. Terry Waite.

The event will finish at 9pm, with an interval.

This is a ticketed event. Tickets cost £15 and will be available at all Sunday morning St. Paul’s services and at the Benefice service at St. Paul’s Church on Sunday 29th May. Tickets will also be available to purchase online. The details can be found on the Trinity Benefice website, on the St. Paul’s Church page at www.trinitybenefice.co.uk

Posted by Tim Prater in News

Sandgate Community Garden: Update 8 May 2022

Sandgate Community Garden Team Diary Entry for 8th May: Moths and moles, golden oregano and the need for more space!

Yippee!  We have had a drop or two of rain this week, some 17.8 mm apparently, which has freshened up the gardens beautifully – still not enough of course, but it has helped.

The tomatoes have now all been planted in two beds with a few along the wall.  By the end of the week the courgettes and summer squashes got planted too with space for just a few more.  Some of the French beans got planted, but there are more.

We have winter squashes, and outdoor cucumbers coming along fast, and they all got re-potted and put back into the cold frames to come on for another couple of weeks.  We need to clear more space for these things first, and with winter leeks, spring onions and chard coming along, goodness knows where they are going to go as there are no more beds available for a while yet and we shall have to try to keep them in their modules for a few more weeks.

The alleyway between Meadowbrook and Chichester Road seemed to be growing some fabulous forget-me-nots and dandelions in gigantic proportions which needed clearing to let the plants we want to keep a chance to breathe.  It is hard to imagine the small area had twelve bags of compost spread about at the end of last autumn; however the growth is looking lush.  There were some queries on Facebook about one of our plants looking particularly good there, a golden oregano (pictured below) which has made large cushions of growth and is fabulous.  It will probably need splitting up later in the year so we shall have to spread more of that around the area.

Always keen to look out for insects and creatures not noticed before in the garden; what we believe is a mint moth (photo below) was spotted on a gooseberry bush.  We do not think it is interested in gooseberries but probably making its way to the herb bed.  A cheeky mole has made its way under the wall it seems and popped up all over the place along the back of the garden.  Much as we love wildlife, the hope is it will either stay in that direction or go back under the wall again; however we probably will not be that lucky.

The Incredible Edible plant sale and seed swap happened on Saturday in Cheriton High Street where a massive £406 was raised!!  We took ten crates or boxes of plants to the sale.  It was wonderful to be able to clear space from having to look after these plants, however the saving of plants begins all again as we work towards our own community garden sale later on in the year at the Sandgate Sea Festival. Just time to breathe for a little while and make the most of the temporary space.

What’s next?

  • Those hops did not get any attention this week – check for new shoots
  • Finish planting out the last summer squashes and French beans
  • Think about sowing next batch of lettuces
  • Make more space – take out purple sprouting
  • Take out the last chard bed

This weeks update from the Sandgate Community Garden Diary.

Posted by Tim Prater in Sandgate Community Garden
PWLB Loan Reserve Report April 2022

PWLB Loan Reserve Report April 2022

Updated PWLB Loan Reserve report for Sandgate Parish Council to April 2022.

Loan Reserve Report

PWLB_tracker_2018_2022

We have previously issued PWLB Reports quarterly alongside committee reports. We will aim to do so from now using this standalone format.

The PWLB loan reserve was formed following our receipt of a loan of £500,000 from the Public Works Loan Board in August 2018 for the purchase of land which then fell through. Despite lobbying Government, the PWLB (a branch of the Treasury) refused to cancel the loan and take the money back from us without requiring a six figure penalty fee. They did, however, confirm the money could be retained and invested by the Council.

The Council has committed that the costs of the loan will not fall on taxpayers through increased Council Tax without a consultation on doing so. We have held no such consultation to date.

As such, we placed the full loan amount in a defined PWLB Loan Reserve.

  • All payments for that loan (capital repayments, interest payments) come out of that reserve.
  • All income from that loan (currently interest payments on the loan amount) we put into that reserve. The value of the reserve is published regularly (quarterly).

At this time, while the costs of the loan exceed the income (due to historically low interest rates), the value of our PWLB Loan Reserve is dropping. Although we seek investments with the best return, we want security for the money (so it is all currently in accounts backed by guarantee up to £85,000 per account) and some investments are not open to local authorities, so there are limits on what we can do.

Financial Reporting

Previous Sandgate Parish Council Resources Committee Agendas, Minutes and Financial Reports.

Sandgate Parish Council uses (the excellent) Scribe Accounts to manage our Council accounts and generate reports.

Sandgate Parish Council’s finances are governed by our Financial Regulations and Standing Orders. Every Town and Parish Council has similar rules. Because those rules govern our financial management, we can only amend or vary them by a Council resolution.

Our Council’s Standing Orders require quarterly reporting of receipts, payments and balances. For instance, they say at 17.c:

The Responsible Financial Officer shall supply to each councillor as soon as practicable after 30 June, 30 September and 31 December in each year a statement to summarise:

i. the council’s receipts and payments for each quarter;

ii. the council’s aggregate receipts and payments for the year to date;

iii. the balances held at the end of the quarter being reported

and which includes a comparison with the budget for the financial year and highlights any actual or potential overspends.

Posted by Tim Prater in Agenda, Resources
Financial Reports April 2022

Financial Reports April 2022

Updated financial reports for Sandgate Parish Council for April 2022, and the financial year 2022-23 to date.

Payment and Receipts Summary

payments-and-receipts-April-22

Receipts in Month

Receipts-April-22

Payments in Month

Payments-April-22

Reserve Balances

Reserves-April-22

VAT Summary

VAT-April-22

Bank Reconciliation

bank-rec-all-April-22

Bank-rec-April-22-Deposit

Bank-rec-April-22-current

Previous Sandgate Parish Council Resources Committee Agendas, Minutes and Financial Reports.

Sandgate Parish Council uses (the excellent) Scribe Accounts to manage our Council accounts and generate reports.

Sandgate Parish Council’s finances are governed by our Financial Regulations and Standing Orders. Every Town and Parish Council has similar rules. Those rules govern our financial management, and we can only amend or vary them by a Council resolution.

The Council’s Standing Orders require that we report quarterly on receipts, payments and balances. For instance, they say at 17.c:

The Responsible Financial Officer shall supply to each councillor as soon as practicable after 30 June, 30 September and 31 December in each year a statement to summarise:

i. the council’s receipts and payments for each quarter;

ii. the council’s aggregate receipts and payments for the year to date;

iii. the balances held at the end of the quarter being reported

and which includes a comparison with the budget for the financial year and highlights any actual or potential overspends.

We are now publishing our reports monthly to exceed that requirement. We then consider those reports at the next Parish Council Resources Committee meeting.

Posted by Tim Prater in Agenda, Resources

St Paul’s Church Wall of Flowers

Since January, members of the congregation and Sandgate community have been knitting and crocheting flowers for an eye-catching display that will help promote the 200th anniversary of St Paul’s Church, celebrated with a week of events beginning on Sunday 5th June. 

The display is located on the wall beside the steps leading up to the church where so many have made the walk to services and other events before the road leading up to Saga was developed.

This colourful arrangement of over 1,000 flowers was unveiled on Sunday 1st May and has already caught the eye of many passers-by. Do pop down and take a look. We would like to thank everyone who has been involved. It really is a project by the community for the community.

For more information about any of the above events please contact Carrie Thomas, Deputy Churchwarden at: stpauls200@gmail.com

St Paul’s Church Facebook page: facebook.com/stpaulssandgate

St Paul’s page on the Trinity Benefice, Folkestone website: trinitybenefice.co.uk

About St Paul’s Church, Sandgate

The first “Sandgate Episcopal Chapel” was built by the Earl of Darnley at his own expense on a plot of land from the adjoining parkland estate of Enbrook which he had purchased. It was consecrated on May 28th, 1822 and was a square building in Georgian Classical style with a cupola. It may be seen on prints of Sandgate made a few years later.

The small village of Sandgate developed rapidly when the railway reached Folkestone in 1843, and a larger church was needed. The earlier building was demolished in 1848 to make way for the present church which was completed in 1849.

The architect, S. S. Teulon, achieved distinction in designing Victorian churches and St. Paul’s is one of his earlier works. It had two-decker seating with galleries and could accommodate 890. The four cross-gables of polychrome brickwork with stone dressings dominate the front elevation. The omission of a spire was probably to keep down the cost.

Sandgate Church was a Chapel-of-Ease until 1888, when it became a parish church. Perhaps St. Paul was chosen as its patron in memory of his sea-voyages in the service of Christ. Inhabitants of Sandgate look out to sea daily at the passing ships and on more than one occasion helped shipwrecked sailors in Victorian times.

Posted by Tim Prater in News