PWLB Loan Reserve Report August 2022

PWLB Loan Reserve Report August 2022

Updated PWLB Loan Reserve report for Sandgate Parish Council to August 2022.

Loan Reserve Report

PWLB_tracker_2018_2022-x1-005

We have previously issued PWLB Reports quarterly alongside committee reports. We will aim to do so from now using this standalone format.

The PWLB loan reserve was formed following our receipt of a loan of £500,000 from the Public Works Loan Board in August 2018 for the purchase of land which then fell through. Despite lobbying Government, the PWLB (a branch of the Treasury) refused to cancel the loan and take the money back from us without requiring a six figure penalty fee. They did, however, confirm the money could be retained and invested by the Council.

The Council has committed that the costs of the loan will not fall on taxpayers through increased Council Tax without a consultation on doing so. We have held no such consultation to date.

As such, we placed the full loan amount in a defined PWLB Loan Reserve.

  • All payments for that loan (capital repayments, interest payments) come out of that reserve.
  • All income from that loan (currently interest payments on the loan amount) we put into that reserve. The value of the reserve is published regularly (quarterly).

At this time, while the costs of the loan exceed the income (due to historically low interest rates), the value of our PWLB Loan Reserve is dropping. Although we seek investments with the best return, we want security for the money (so it is all currently in accounts backed by guarantee up to £85,000 per account) and some investments are not open to local authorities, so there are limits on what we can do.

Financial Reporting

Previous Sandgate Parish Council Resources Committee Agendas, Minutes and Financial Reports.

Sandgate Parish Council uses (the excellent) Scribe Accounts to manage our Council accounts and generate reports.

Sandgate Parish Council’s finances are governed by our Financial Regulations and Standing Orders. Every Town and Parish Council has similar rules. Because those rules govern our financial management, we can only amend or vary them by a Council resolution.

Our Council’s Standing Orders require quarterly reporting of receipts, payments and balances. For instance, they say at 17.c:

The Responsible Financial Officer shall supply to each councillor as soon as practicable after 30 June, 30 September and 31 December in each year a statement to summarise:

i. the council’s receipts and payments for each quarter;

ii. the council’s aggregate receipts and payments for the year to date;

iii. the balances held at the end of the quarter being reported

and which includes a comparison with the budget for the financial year and highlights any actual or potential overspends.

Posted by Tim Prater in Agenda, Resources
Financial Reports August 2022

Financial Reports August 2022

Updated financial reports for Sandgate Parish Council for August 2022, and the financial year 2022-23 to date.

Payment and Receipts Summary

Summary-of-payments-and-receipts-Aug-22

Receipts in Month

Receipts-list-Aug-22

Payments in Month

Payment-list-Aug-22

Reserve Balances

Reserves-list-Aug-22

Bank Reconciliation

Reconciliation-Aug-22

Previous Sandgate Parish Council Resources Committee Agendas, Minutes and Financial Reports.

Sandgate Parish Council uses (the excellent) Scribe Accounts to manage our Council accounts and generate reports.

Sandgate Parish Council’s finances are governed by our Financial Regulations and Standing Orders. Every Town and Parish Council has similar rules. Those rules govern our financial management, and we can only amend or vary them by a Council resolution.

The Council’s Standing Orders require that we report quarterly on receipts, payments and balances. For instance, they say at 17.c:

The Responsible Financial Officer shall supply to each councillor as soon as practicable after 30 June, 30 September and 31 December in each year a statement to summarise:

i. the council’s receipts and payments for each quarter;

ii. the council’s aggregate receipts and payments for the year to date;

iii. the balances held at the end of the quarter being reported

and which includes a comparison with the budget for the financial year and highlights any actual or potential overspends.

We are now publishing our reports monthly to exceed that requirement. We then consider those reports at the next Parish Council Resources Committee meeting.

Posted by Tim Prater in Agenda, Resources
Parish Council Meeting Agenda 13-09-2022

Parish Council Meeting Agenda 13-09-2022

Please note the Sandgate Parish Council meetings (Full Council and Planning Committee) scheduled for this evening (13th September) have been postponed until 27th September due to the death of Queen Elizabeth II.

Revised agendas will be issued for the 27th September meetings on 20th September.

The agenda for the Sandgate Parish Council Full Parish Council meeting, to held on 13th September 2022, in the Reading Room, The Old Fire Station (due to Sandgate Library closure for refurbishment).

Agenda-council-meeting-13-09-22

The Council meeting is open to press and public. If you would like to attend this meeting, please notify clerk@sandgatepc.org.uk in advance. Letting us know allows us to make sure we have sufficient seats for you and allow reasonable spacing.

We keep a full list of previous Sandgate Parish Council Meeting Agenda and Minutes on this website. We publish those agendas a few days before each meeting, and will also post draft minutes in the week after a meeting.

Most of our meetings are broadcast live on our Facebook page. We’ll then leave those recordings on Facebook for a few months after the meeting so you can watch them back later.

Minimum Notice

We issue agenda’s at least three clear days before a meeting. We display them on the noticeboard in the library, Parish noticeboards on the Village Green and by Enbrook Valley shops, and on our website.

The minimum three clear days for notice of a meeting does not include:

  • the day of issue of the agenda, or;
  • the day of the meeting, or;
  • a Sunday, or;
  • a day of the Christmas break, or;
  • a day of the Easter break, or;
  • of a bank holiday, or;
  • a day appointed for public thanksgiving or mourning.

Meeting in Public

All meetings of our Council are open to the public, except in limited defined circumstances. We can only decide, by resolution, to meet in private when discussing confidential business or for other special reasons where publicity would be prejudicial to the public interest.

Those reasons might include, for example, discussing the conduct of employees, negotiations of contracts or terms of tender, or the early stages of a legal dispute.

Posted by Tim Prater in Agenda, Council

Sandgate Community Garden: Update 28 August 2022

Sandgate Community Garden Team Diary Entry for 28th August: Sea Festival preparations, the approach of autumn and why you should never attack wasps.

This newsletter is being written on the eve of the Sandgate Festival, so when you get to read it, the event will probably be all over.  We will be reporting back on how well we did at our stall in next week’s news with some photographs.  Not to be outdone by all the other professional stalls, we got ourselves a banner printed, and very smart it looks too.  Even though we have been asking for rain and on the odd occasion dancing the rain dance, we will be happier if it stays warm and dry, and so far it looks like it will be fine.

It has been an eventful week one way or another, and you can just begin to feel the summer starting to dwindle and the very earliest signs of the oncoming autumn.  We of course spent time sorting out our plants for the sale so they will look their best; the rest of the Chinese cabbages got planted as well as the winter radishes.  Once again the badger found the newly planted cabbage bed too inviting and dug great holes, sending some of the cabbages out of the bed and to their doom, so on Saturday morning we replanted the space with a few random lettuces needing a home, and netted the whole bed to see if that will solve the issue.

On occasion, we plant up a bed of brassicas such as cabbage or broccoli, and find that after a few days one or two of the plants are drooping and fail to thrive; this is usually because there is something lurking in the soil (wire worms) which love eating through the roots of plants and that is the end of the plant.  Putting another plant in the same space is usually a waste of time as it can happen again and so this week we have been replanting replacements in other spaces, close but hopefully safer!

One of the important jobs to get done last week was the turning of the rather large compost bins.  Bin number one is always the bin that gets the fresh materials from kitchen scraps to discarded or finished plant material from the garden as well as weeds and hedge material.  In order to be able to turn and empty bin number one, bin number two has to be emptied into bin three, so it is quite a long task.  Most of the time the job is uneventful, a little smelly at times, hot work in the summer, and might cause discomfort later from muscle pain which always seems to find the muscles you did not know you even had. 

This week I (Leonie) decided that it would be a wonderful addition to the compost heap if I was to retrieve some cow manure near to where I was working.  The manure pile is based on a farm and quite large.  However the long hot summer has meant that much of it has dried up so that the cow shed bedding of hay/straw and wood shavings is mostly all that seems to be left.  With a shovel I was digging to find a good section to start bagging up, when I stuck the shovel into what seemed a promising area only to unfortunately cut into a wasps nest.  All I can say is that it was certainly an experience for the volunteers I had with me to witness the squealing and unimaginable sight of me stripping off my outer clothing where the wasps had aimed for anything fleshy.  Uncountable stings later from head to ankles I can confirm it was an excruciating and memorable experience I would never wish to repeat.

Of course the wasps are very efficiently defending their territory and I was a threat.  The point being that doing something as simple and enjoyable as gardening can at times bring the odd rose thorn or head bump from the rake you left on the ground and consequently trod on; but sometimes you can get more than you bargained for.  Lesson learnt, I will henceforth be more careful around compost/dirt piles and be more observant. 

What’s next?

  • Prick out some of the pak choi plants
  • Find a space for some of the dill and coriander plants
  • Keep up with removing more leaves from the tomato plants and brassicas
  • Do we need to sow any more salads for the winter?

This weeks update from the Sandgate Community Garden Diary.

Posted by Tim Prater in Sandgate Community Garden

Sandgate Community Garden: Update 21 August 2022

Sandgate Community Garden Team Diary Entry for 21st August: final reminder of our appearance at the Sandgate Sea Festival next Sunday 28th August on the seafront!

What a difference a week has made!  We got a little bit of rain at the very start of the week which was enough to freshen the garden but certainly not enough to make an impression when suddenly on Wednesday we were treated to a torrential downpour which, looking at the weather app was not expected. Having spent lots of time watering the garden in the morning, which is no mean feat, one of our gardeners, Chris, was slightly peeved at having earlier wasted that time and of course water.  Such is the random nature of the English weather.  As soon as it started to pour down, my phone began to ‘ping’ with messages from all the different gardening WhatsApp groups, all ecstatic that after all this time we had significant rain.  It certainly made many folk happy that day, although of course it caused flash flooding and in equal measure probably caused great distress too.  We could see that the paths had washed their way down the slopes within the park, and even our wood chip paths had gone astray too.  They had to be raked back and more added to make amends.

It had paid off to go ahead with the planting last week thank goodness, the critical time being the first week during warm weather as the plants need plenty of water to get their roots down into the soil and start to find water for themselves.  The rain gave them that boost and a little reprieve from the constant sunshine and heat, and now they are starting to look most perky.

We were delighted to see how quickly the pond had begun to fill, as before it was looking really sad and we had to keep adding a bucket of water each time we visited.  On Saturday morning the pond was surrounded once more by curious visiting dragonflies, all sorts of insects and lots of bathing birds; it was then we noticed that one of our winter squashes had marched its way through the undergrowth and directly into the pond.  Had we not fished it out and encouraged it to grow in another direction, it would be in danger of drowning.  It will be interesting to see how long it will take to return to a full pond once more.

It was clear that the nocturnal mammals that frequently visit were equally delighted by the rain. It meant they could more easily dig some rather large holes in the beds, probably in search of some deeply hidden worms.  This can cause great problems in a newly planted bed where the poor plants loose the surrounding soil, and once stranded, dry out and shrivel up in a matter of a couple of hours.

The winter radish had grown large enough to be planted out and we made a start on that this week along with the Chinese cabbages.  More winter mustards got sown as did two trays of spring onions.  The rain will start to bring new growth, and so we have started to cut back plants past their best and in need of a ‘haircut’ to smarten them up.  The tough job of tackling the cutting down of the globe artichokes / cardoons got tackled, and as you can see in one of the pictures below, they grew mighty tall!

This week’s newsletter is our final reminder of our appearance at the Sandgate Sea Festival next Sunday 28th August on the seafront.  As you can see from some of the pictures, we have been busy nurturing many plants for the occasion for some time, and this event will be an opportunity for us to raise some funds to keep us going.  So bring pockets and wallets full of cash and make sure you stop and talk to us.  We would like to say many thanks to Terry for the kind donation of some beautiful healthy plants. 

We are all looking forward to seeing you at the festival, and our fingers are crossed for fine weather in particular for the day, so far it is looking good, but after this week, can we trust that weather app?

What’s next?

  • Finish planting the radishes and Chinese cabbages
  • Do any of the brassica plants need replacing?
  • Continue to sort out plants for the Sea Festival
  • Continue to remove unwanted leaves from tomato plants and all squashes

This weeks update from the Sandgate Community Garden Diary.

Posted by Gary Fuller in Sandgate Community Garden
Planning Minutes 16-08-2022

Planning Minutes 16-08-2022

The minutes of Sandgate’s Parish Council Planning meeting, held on 16th August 2022, in Sandgate Library.

Planning-Minutes-16-08-2022

You can find previous Sandgate Parish Planning Agendas and Minutes on this website. We publish agendas a few days before a meeting. The Clerk then posts draft minutes in the week after a meeting.

We broadcast our meetings live on our Facebook page. Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!

The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.

The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.

Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.

Posted by Tim Prater in Minutes, Planning
Sandgate Library temporary closure: September 2022

Sandgate Library temporary closure: September 2022

Sandgate Library will be temporarily closing for refurbishment work. The library will be closed from Monday 5 September 2022 for 3 weeks, re-opening on Monday 26 September.

Alternative local libraries include Hythe Library, Cheriton Library and Folkestone Library. We also have a number of mobile library stops in the local area including Golden Valley (Digby Road) and Seabrook (Seabrook Court).

Mobile library services can be found at www.kent.gov.uk/libs via a postcode search.

If you have any questions, please do contact Sandgate Parish Council (who run Sandgate Library).

Posted by Tim Prater in News

Sandgate Community Garden: Update 14 August 2022

Sandgate Community Garden Team Diary Entry for 14th August: Great weather for growing figs, and amaranth amongst the asparagus.

The decision to start planting again last week was a good one at the time but we had to work pretty hard to keep the seedlings alive, watering every other day for the week until they started to get a few roots into the ground and stand upright for more time than they flopped over.  However, with the return of the higher temperatures at the weekend, planting was put off again until next week with the promise of it being cooler, and even dare we say, rain, although we know those promises often mean nothing when it comes to Sandgate.

We sowed both flat and curled parsley, mizuna mustard, and pak choi.  The dill, coriander, Florence fennel and Chinese cabbages got planted on into larger modules.  The tomato plants were checked again for side shoots and the tops pinched out.  There will not be enough time left in the season for any new flowers and then tomatoes to mature, so might as well limit the stress on the plants, and also cut off more of the lower leaves to expose the fruits and allow the air and sunshine to get around them.  Some of our outdoor tomato plants are growing some massive beefsteak tomatoes; the weight of the fruits has snapped or bent some of the canes supporting them so we have had to add extra stakes to help hold them upright.  We are removing tomatoes as soon as they are starting to turn colour and ripening them at home, also to help out the tomato plant, which is fine as long as you can realise what colour the tomato should be when it is ripe.  This year has been a master class in the study of all the different tomato colours, shapes and sizes to ascertain mostly by observation and squeeze test where it is in the ripening process, and that there is little point in waiting for a yellow tomato to turn red if it was never meant to in the first place.  Quite often the yellow or orange tomatoes get left on the vine when they are ripe.

It has to be said that not everything is suffering in this drought.  We have been watching closely the development of the figs on the fig tree which has performed very well this year with plenty of fruits.  Unfortunately we are not the only ones keeping an eye on them as the birds soon found the ripe fruits followed by the ants, but we have to remember that their need is always greater than our own.  We also have some randomly grown amaranth which just appears around the plot, taking up splendid residence with the asparagus,

Happily, the hop plants in the Sandgate Community Garden are established enough to be surviving, although we are not expecting a great harvest.  The results so far in the Hythe Hop scheme are very mixed with some plants having expired whilst others are thriving, most it seems will probably not do as well as previous years.  We have started to water them now as the cones, or fruits have started to appear and need to be able to swell and mature.  The word is that the first harvest date could be 11th September but we are waiting for confirmation on this.  All plants will need to be stripped of their hops on the harvest first or second dates so that they are presented to the breweries in as fresh a state as possible.

We are now starting to turn our thoughts to our great fundraising event of the year, the Sandgate Sea Festival where we will be with our stall on Sunday 28th August, ready to persuade you to buy a plant from us or simply part with some cash to help us keep planting and looking after various parts of Sandgate.  We have been nurturing as many plants as we can for the occasion which you can imagine, under the circumstances, has not been too easy, and invite you to get in contact if you have any plants you might care to donate to the cause – all will be gratefully received and can be collected and looked after until the event.  Make sure to put the date in your diary and to come along and chat to us at the stall, we are looking forward to seeing you there.

What’s next?

  • Keep watering the brassicas in particular
  • Sow more winter mustards
  • Keep an eye on the winter radish plants and the cabbage white butterfly situation
  • Sort out more plants for the plant sale

This weeks update from the Sandgate Community Garden Diary.

Posted by Tim Prater in Sandgate Community Garden
Planning Minutes 2-08-2022

Planning Minutes 2-08-2022

The minutes of Sandgate’s Parish Council Planning meeting, held on 2nd August 2022, in Sandgate Library.

Planning-Minutes-02-08-2022

You can find previous Sandgate Parish Planning Agendas and Minutes on this website. We publish agendas a few days before a meeting. The Clerk then posts draft minutes in the week after a meeting.

We broadcast our meetings live on our Facebook page. Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!

The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.

The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.

Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.

Posted by Tim Prater in Minutes, Planning
Planning Committee Agenda 16-08-2022

Planning Committee Agenda 16-08-2022

The agenda of Sandgate’s Parish Council Planning Committee meeting. The meeting will be on 16th August 2022, at 6.30pm. It will be held in Sandgate Library.

Planning-Agenda-16.-08.22-doc

The Planning Committee meeting is open to press and public. If any member of the public wishes to attend, please can they notify clerk@sandgatepc.org.uk in advance. This allows us to ensure we have sufficient seats and allow reasonable spacing.

Previous Sandgate Parish Council Planning Committee Agenda and Minutes. We publish agendas a few days before a meeting. We then post draft minutes in the week after a meeting.

Most of our meetings will be broadcast live on our Facebook page. Recordings of the meetings will be left on Facebook for a few months after the meeting so they can be watched back later. Comments left on Facebook broadcasts during the meeting are not be monitored and are not a way of feeding back to the Council.

Minimum Notice

We issue agendas at least three clear days before a meeting. We display them on the noticeboard in the library, Parish noticeboards on the Village Green and by Enbrook Valley shops, and on our website.

The minimum three clear days for notice of a meeting does not include:

  • the day of issue of the agenda, or;
  • the day of the meeting, or;
  • a Sunday, or;
  • a day of the Christmas break, or;
  • a day of the Easter break, or;
  • of a bank holiday, or;
  • a day appointed for public thanksgiving or mourning.

Meeting in Public

All meetings of our Council are open to the public, except in limited defined circumstances. We can only decide, by resolution, to meet in private when discussing confidential business or for other special reasons where publicity would be prejudicial to the public interest.

Those reasons might include, for example, discussing the conduct of employees, negotiations of contracts or terms of tender, or the early stages of a legal dispute.

Posted by Tim Prater in Agenda, Planning