Library Committee Agenda 10-07-2023

Library Committee Agenda 10-07-2023

The agenda for the Sandgate Parish Council Library Committee meeting, to held on 10th July 2023 at 7pm.

Library-Agenda-10-07-23

The Library Committee meeting is open to press and public. If any member of the public wishes to attend, please can they notify clerk@sandgatepc.org.uk in advance. This allows us to ensure we have sufficient seats and allow reasonable spacing.

Previous Sandgate Parish Council Library Committee Agenda and Minutes. We publish agendas a few days before a meeting. We then post draft minutes in the week after a meeting.

Most of our meetings will be broadcast live on our Facebook page. Recordings of the meetings will be left on Facebook for a few months after the meeting so they can be watched back later. Comments left on Facebook broadcasts during the meeting are not be monitored and are not a way of feeding back to the Council.

Minimum Notice

We issue agendas at least three clear days before a meeting. We display them on the noticeboard in the library, Parish noticeboards on the Village Green and by Enbrook Valley shops, and on our website.

The minimum three clear days for notice of a meeting does not include:

  • the day of issue of the agenda, or;
  • the day of the meeting, or;
  • a Sunday, or;
  • a day of the Christmas break, or;
  • a day of the Easter break, or;
  • of a bank holiday, or;
  • a day appointed for public thanksgiving or mourning.

Meeting in Public

All meetings of our Council are open to the public, except in limited defined circumstances. We can only decide, by resolution, to meet in private when discussing confidential business or for other special reasons where publicity would be prejudicial to the public interest.

Those reasons might include, for example, discussing the conduct of employees, negotiations of contracts or terms of tender, or the early stages of a legal dispute.

Posted by Tim Prater in Agenda, Library
Environment Committee Agenda 10-07-2023

Environment Committee Agenda 10-07-2023

The agenda for the Sandgate Parish Council Environment Committee meeting, to held on 10th July 2023 at 7pm.

Env-Agenda-10-07-23

The Environment Committee meeting is open to press and public. If any member of the public wishes to attend, please can they notify clerk@sandgatepc.org.uk in advance. This allows us to ensure we have sufficient seats and allow reasonable spacing.

Previous Sandgate Parish Council Environment Committee Agenda and Minutes. We publish agendas a few days before a meeting. We then post draft minutes in the week after a meeting.

Most of our meetings will be broadcast live on our Facebook page. Recordings of the meetings will be left on Facebook for a few months after the meeting so they can be watched back later. Comments left on Facebook broadcasts during the meeting are not be monitored and are not a way of feeding back to the Council.

Minimum Notice

We issue agendas at least three clear days before a meeting. We display them on the noticeboard in the library, Parish noticeboards on the Village Green and by Enbrook Valley shops, and on our website.

The minimum three clear days for notice of a meeting does not include:

  • the day of issue of the agenda, or;
  • the day of the meeting, or;
  • a Sunday, or;
  • a day of the Christmas break, or;
  • a day of the Easter break, or;
  • of a bank holiday, or;
  • a day appointed for public thanksgiving or mourning.

Meeting in Public

All meetings of our Council are open to the public, except in limited defined circumstances. We can only decide, by resolution, to meet in private when discussing confidential business or for other special reasons where publicity would be prejudicial to the public interest.

Those reasons might include, for example, discussing the conduct of employees, negotiations of contracts or terms of tender, or the early stages of a legal dispute.

Posted by Tim Prater in Agenda, Environment

Sandgate Community Garden: Update 2 July 2023

Sandgate Community Garden Team Diary Entry for 22nd July: the birds are obviously finding the tayberries irresistible.

How can it be possible that it is July already?  The rainfall for all of June was a mere 24.3 mm; a paltry amount, but welcome all the same.  It meant a little respite from spending so much time having to water for the Saturday session at least.  It is surprising how much more we can get done when watering is off the agenda, although we still have to check that the pots are not too dry.  This coming week looks to be cooler with a possible chance of a little more rain if we are lucky.  Sandgate is up to its usual trick of dodging the rain when the rest of the country is treated to a deluge.

The broad beans are now finished, so all had to be cut back and chopped into smaller pieces before going into one of our composting bays.  The creation of some space has meant we have been able to plant out some purple sprouting plants as well as two types of winter kale.  It seems hard to believe we are sowing and planting for the winter and spring to come.  We have more purple sprouting plants on the way which were pricked out into larger pots; they will be planted out in a couple of weeks.  The cabbage white butterflies can be seen dancing around the brassicas, and so starts the summer long battle with their caterpillars, which if we lose, will be the end of the plants. 

We sowed more trays of spring onions, some radicchio, and a few varieties of lettuce.  This time of the year it is often difficult to grow a decent batch of lettuces as they do not like the heat, so results are often a bit of a disappointment. 

Some of the potato leaves are starting to turn yellow, an indication that the potatoes are ready to harvest.  We have been watering them for the past couple of weeks to help the roots to swell into a decent crop.  We pulled up a few of them, and were pleasantly surprised that they are of a fair size considering how dry it has been.  We also decided to pull a few of the beetroots although they are still quite small, as we know it is only a matter of time before the badgers realize they are there and plunder the crop.  We had a few random beetroot plants dotted about the plot un-netted, which have already been found and eaten.  The tell-tale sign being the leaves and very top of the beetroot are left on the ground.   Talking of wildlife enjoying the fruits of our labours, the birds are obviously finding the tayberries irresistible and in spite of being netted with a fine close knit mesh, the birds have pecked holes into it to extract the fruits!

We are still experimenting with our compost making technique, and have spent some time organising the materials needed and mixing them together in some quantity.  Fortunately, with our association with Pent Farm, we have been able to access cow manure from the cow sheds where the cows were overwintered.  They were turned out into the fields a few weeks ago, and as they are a beef herd and not dairy cows, then the manure is good for our compost making.  The manure was also most useful when filling the second large planter at Folkestone West station this week.  The base was first filled with some cut logs and sheep wool, followed by several bags of the manure and topped with a good layer of compost.  The tomatoes, courgettes, squashes, cucumbers and beans should enjoy getting their roots right down into all that.  The first planter completed just over a week before has already started to flourish and is growing well.  Luckily there are a few volunteers living in a nearby street, happy to water them.

What’s next?

  • Weed around the inside of the hedge line
  • Turn out the two new compost rings
  • Collect more manure
  • Are there more seedlings around the plot to be potted up?

This weeks update from the Sandgate Community Garden Diary.

Posted by Tim Prater in Sandgate Community Garden
Parish Council Meeting Minutes 26-06-2023

Parish Council Meeting Minutes 26-06-2023

The minutes of Sandgate’s Parish Council meeting, held on 26th June 2023, in Sandgate Library.

Minutes-council-meeting-26-06-23-1

Previous Sandgate Parish Council Meeting Agendas and Minutes. We publish agendas a few days before a meeting. We then post draft minutes in the week after a meeting.

Most of our meetings are also broadcast live on our Facebook page. Those recordings are left on Facebook for a few months after the meeting so can be watched back later.

We broadcast our meetings live on our Facebook page (although we’re sorry: this one was not). Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!

The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.

The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.

Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.

Posted by Tim Prater in Council, Minutes

Sandgate Parish Council Annual Return 2022-23

Sandgate Parish Council is defined as a “smaller authority” for the purposes of publication of its annual accounts and statements.

The Local Audit and Accountability Act 2014 and the Accounts and Audit Regulations 2015 require that:

1. The accounting records for the financial year to which the audit relates and all books, deeds, contracts, bills, vouchers, receipts and other documents relating to those records must be made available for inspection by any person interested, during a period of 30 working days set by the smaller authority and including the first 10 working days of July.

2. The period referred to in paragraph (1) starts with the day on which the period for the exercise of public rights is treated as having been commenced i.e. the day following the day on which all of the obligations in paragraph (3) below have been fulfilled.

3. The responsible financial officer for a relevant authority must, on behalf of that authority, publish (which must include publication on the authority’s website):

(a) the Accounting Statements (i.e. Section 2 of the Annual Return), accompanied by:

(i) a declaration, signed by that officer to the effect that the status of the Accounting Statements are unaudited and that the Accounting Statements as published may be subject to change;

(ii) the Annual Governance Statement (i.e. Section 1 of the Annual Return); and

(b) a statement that sets out—

(i) the period for the exercise of public rights;

(ii) details of the manner in which notice should be given of an intention to inspect the accounting records and other documents;

(iii) the name and address of the local auditor;

(iv) the provisions contained in section 26 (inspection of documents etc.) and section 27 (right to make objections at audit) of the Act, as they have effect in relation to the authority in question.

All the required accounting statements, declarations, annual governance statement and additional statements are available in this 2023 Full Annual Return of Sandgate Parish Council. The declared period for the exercise of Public Rights is 27 June – 7 August 2023.

AGAR-for-noticeboard

Scanned pdf documents do not comply with the Accessibility Regulations but the above documents can be provided in an alternative format or on alternative media, on request.

There is a National Audit Office guide Local Authority Accounts: A guide to your rights.

Posted by Tim Prater in Council, News, Resources
Finance Committee Minutes 19-06-2023

Finance Committee Minutes 19-06-2023

The minutes of Sandgate’s Parish Council Resources Committee meeting, held on 19th June 2023, in Sandgate Library.

Finance-Minutes-19th-June-2023-27-6-3-1

You can find previous Sandgate Parish Council Finance Committee Agendas, Minutes and Financial Reports on this website. We publish agendas a few days before a meeting. The Clerk then posts draft minutes in the week after a meeting.

We broadcast our meetings live on our Facebook page. Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!

The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.

The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.

Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.

Posted by Tim Prater in Minutes, Resources
Planning Committee Minutes 19-06-2023

Planning Committee Minutes 19-06-2023

The minutes of Sandgate’s Parish Council Planning Committee meeting, held on 19th June 2023, in Sandgate Library.

Planning-Minutes-19-06-23

You can find previous Sandgate Parish Planning Committee Agendas and Minutes on this website. We publish agendas a few days before a meeting. The Clerk then posts draft minutes in the week after a meeting.

We broadcast our meetings live on our Facebook page. Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!

The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.

The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.

Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.

Posted by Tim Prater in Minutes, Planning

Sandgate Community Garden: Update 25 June 2023

Sandgate Community Garden Team Diary Entry for 25th June: An incredibly busy week eating.

What an unbelievably busy week it has been, and most of it seemed to be all about food and lots of it!

It was refugee week, and on Monday we had a large group come down from the barracks to help us move lots of compost from the top end of the garden to the new composting area at the other end.  It was hot, heavy work, but they completed the task in what seemed like no time at all, and were rewarded with lots of tea and amazing cake, which all seemed to go down very well.  The old composting boxes were dismantled, and there will be a write up in a future newsletter all about what is happening with our new composting area, as there is so much to say about it.

On Wednesday evening there was an invite to a meal as part of the refugee week, hosted by the ‘Friends of Napier Barracks’ with food cooked by some of the men at the barracks – it was traditional food from their home countries, and very delicious it all was too.

On Saturday, the Disco Soup event took place, using food which could not be sold by supermarkets, for being ‘too wonky’, damaged, or at sell by date.  With the help of a chef from Folkestone College, and lots of willing hands, the food was prepared and made into all sorts of wonderful dishes, from soup, to risotto, delicious salads and pizza.  Several boxes of tomatoes, peppers and cucumbers were donated by Thanet Earth, and what a truly awesome experience it was to collect the food from them in Birchington.  It was a mile from the entrance to the main reception, driving past huge greenhouses where the produce is grown.  It was food production on a massive scale and so very different from our way of food growing, but fascinating to see if only from a distance.

In-between all the feasting, there were plenty of other things going on.  Some of us went along to visit Brockhill School to see how they were getting on with their lovely walled kitchen garden.  They have put up a rabbit fence as it seems that as soon as something was planted, it got eaten.  However something has worked out how to bypass the netting and has attacked the carrots.  It seemed such a familiar story to us!  The school also had one of the beautiful old greenhouses renovated, and it was looking truly splendid.  What a fantastic resource, and how amazing it will be for the children to be able to learn about horticulture as part of their education in such a great setting.

We did actually manage to get quite a few tasks done at the community gardens!  The planters at Golden Valley had a makeover, with some compost and new plants added.  The alley way at Meadowbrook got weeded and flowering plants added.  The hedge at Enbrook Park got another trim, more spring onions and beetroot sown, the bay trees tidied, the cucumbers planted, and any soft fruit we had left was netted.  It seems we are back to watering again, with the refreshing rain we had becoming a distant memory again, oh well, we are now into summer after all.

What’s next?

  • Prick out the purple sprouting broccoli
  • Plant out some of the kale
  • Find space to create a windrow for the newly made compost
  • Check on the potatoes

This weeks update from the Sandgate Community Garden Diary.

Posted by Tim Prater in Sandgate Community Garden

Sandgate Esplanade: Start of Works Notification for A259

As part of the on-going maintenance and improvement of the highway network, Kent County Council will be resurfacing the A259 Sandgate Esplanade from Court Road to Castle Bay.

These road surface improvement works are programmed to start on Monday 26th June and should take 8 Nights to complete (should there be any unforeseen delays, Kent County Council may resolve these issues by undertaking weekend working to avoid an overrun of works). These activities will be undertaken between the hours of 20:00 and 05:00 each day.

During these essential works it will be necessary to close Sandgate Esplanade completely so that we can carry out the works safely for both the workforce and road users. The diversion route will be via B2063 Hospital Hill, West Road, North Road, Gurkha Way, Military Road and Vice Versa.

We need your help to make sure the work is done as quickly as possible and to the best possible quality. If your vehicle is usually parked on the carriageway, please make sure you park it somewhere else away from the site whilst the works are carried out, so the road is clear for us to resurface.

SoWN-26-06-2023-A259-Sandgate-Esplanade-Sandgate-Folkestone-Hythe-Renewal

Site Location Plan:

Sandgate Esplanade diversion map

If you need more information, you can visit our website www.kent.gov.uk/resurfacingupdates to view our
programme & updates, to find out how we look after the roads throughout Kent or report any faults you find on our roads. You can also view our diversion/permit details at www.one.network. Alternatively, you can call us on 03000 41 81 81 Mon to Fri 09:00 to 17:00. If there are any last-minute changes to the program dates such as poor weather or other factors, these will be advertised via the KCC Website and Social Media Platforms

Posted by Tim Prater in News