Financial Reports October 2022

Financial Reports October 2022

Updated financial reports for Sandgate Parish Council for October 2022, and the financial year 2022-23 to date.

Payment and Receipts Summary

Summary-of-payment-and-receipts-Oct-22

Receipts in Month

Receipts-list-Oct-22

Payments in Month

Payments-list-Oct-22

Reserve Balances

Reserves-list-Oct-22

Bank Reconciliation

Bank-Reconcilation-Oct-22

Previous Sandgate Parish Council Resources Committee Agendas, Minutes and Financial Reports.

Sandgate Parish Council uses (the excellent) Scribe Accounts to manage our Council accounts and generate reports.

Sandgate Parish Council’s finances are governed by our Financial Regulations and Standing Orders. Every Town and Parish Council has similar rules. Those rules govern our financial management, and we can only amend or vary them by a Council resolution.

The Council’s Standing Orders require that we report quarterly on receipts, payments and balances. For instance, they say at 17.c:

The Responsible Financial Officer shall supply to each councillor as soon as practicable after 30 June, 30 September and 31 December in each year a statement to summarise:

i. the council’s receipts and payments for each quarter;

ii. the council’s aggregate receipts and payments for the year to date;

iii. the balances held at the end of the quarter being reported

and which includes a comparison with the budget for the financial year and highlights any actual or potential overspends.

We are now publishing our reports monthly to exceed that requirement. We then consider those reports at the next Parish Council Resources Committee meeting.

Posted by Tim Prater in Agenda, Resources
Financial Reports September 2022

Financial Reports September 2022

Updated financial reports for Sandgate Parish Council for September 2022, and the financial year 2022-23 to date.

Payment and Receipts Summary

Summary-of-payment-and-receipts-Sept-22

Receipts in Month

Receipts-list-Sept-22

Payments in Month

Payments-list-Sept-22

Reserve Balances

Reserves-list-Sept-22

Bank Reconciliation

Bank-reconciliation-Sept-22

Previous Sandgate Parish Council Resources Committee Agendas, Minutes and Financial Reports.

Sandgate Parish Council uses (the excellent) Scribe Accounts to manage our Council accounts and generate reports.

Sandgate Parish Council’s finances are governed by our Financial Regulations and Standing Orders. Every Town and Parish Council has similar rules. Those rules govern our financial management, and we can only amend or vary them by a Council resolution.

The Council’s Standing Orders require that we report quarterly on receipts, payments and balances. For instance, they say at 17.c:

The Responsible Financial Officer shall supply to each councillor as soon as practicable after 30 June, 30 September and 31 December in each year a statement to summarise:

i. the council’s receipts and payments for each quarter;

ii. the council’s aggregate receipts and payments for the year to date;

iii. the balances held at the end of the quarter being reported

and which includes a comparison with the budget for the financial year and highlights any actual or potential overspends.

We are now publishing our reports monthly to exceed that requirement. We then consider those reports at the next Parish Council Resources Committee meeting.

Posted by Tim Prater in Agenda, Resources
Resources Minutes 15-11-2022

Resources Minutes 15-11-2022

The minutes of Sandgate’s Parish Council Resources Committee meeting, held on 15th November 2022, in Sandgate Library.

Resources-Minutes-15th-November-2022

You can find previous Sandgate Parish Council Resources Committee Agendas, Minutes and Financial Reports on this website. We publish agendas a few days before a meeting. The Clerk then posts draft minutes in the week after a meeting.

We broadcast our meetings live on our Facebook page. Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!

The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.

The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.

Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.

Posted by Tim Prater in Minutes, Resources
Planning Minutes 15-11-2022

Planning Minutes 15-11-2022

The minutes of Sandgate’s Parish Council Planning meeting, held on 15th November 2022, in Sandgate Library.

Planning-Minutes-15-11-22-2022

You can find previous Sandgate Parish Planning Agendas and Minutes on this website. We publish agendas a few days before a meeting. The Clerk then posts draft minutes in the week after a meeting.

We broadcast our meetings live on our Facebook page. Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!

The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.

The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.

Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.

Posted by Tim Prater in Minutes, Planning
Sandgate Library Temporary Service Closure: 5 & 6 December

Sandgate Library Temporary Service Closure: 5 & 6 December

Sandgate Library will close for carpet fitting on Monday 5th and Tuesday 6th December. We will re-open to the public on Thursday 8th December.

Alternative libraries include Hythe, Cheriton and Folkestone.

We apologise for any inconvenience caused.

Posted by Tim Prater in News
Proposed New Folkestone and Hythe Constituency Boundaries

Proposed New Folkestone and Hythe Constituency Boundaries

The Boundary Commission for England (BCE) is redrawing constituency boundaries in order to rebalance the number of electors represented by each MP, and a final consultation on proposed new constituencies is now open.

A new revised map of constituency proposals, which takes into account feedback sent in by the public on the initial proposals, has been published on the consultation website bcereviews.org.uk.

The proposed revisions to Folkestone and Hythe constituency leave the seat broadly as it is, but as it now contains too many electors removes the wards of Saxon Shore, North Downs West and North Downs East which are added to a new Ashford seat. These proposals have no impact on which Council a ward relates to, just which MP they vote for / are represented by in Parliament.

Posted by Tim Prater in News
Could You Help Sandgate as a Flood Warden?

Could You Help Sandgate as a Flood Warden?

A Flood Warden is a volunteer trained to help and prepare people in local communities that are at risk of flooding. They play an important role in the preparing a community flood plan and putting it in to practice. In Sandgate we would also ask you to meet the Parish Council annually to update us on the flood plan.

The training consists of five key modules.

  • Role of a flood warden
  • Types of flooding
  • Catchment overview
  • Flood and weather warnings
  • Flood safety awareness

We have one trained flood warden locally already, but we’d really like more so we have a small team.

The commitment

  • Training takes just 2 hours to complete (training is currently online, with the next FREE course on 14th December and 17th January from 7-9pm).
  • Flood Wardens meet a few times a year to test their flood plan.

The Role

  • Help local people prepare for flooding.
  • Provide a vital link between your community and the emergency responders.

What you’ll get

  • Comprehensive handbook.
  • Access to a whole host of resources.
  • Support from fellow Flood Wardens.

It’s been a while since we’ve had a substantial flood in Sandgate, but that’s no reason not to be prepared.

You would be making a real difference to your community, helping to ensure the safety of neighbours, for a few hours a year. From https://www.kentprepared.org.uk/flood-wardens the responsibilities of being a Flood Warden include:

Helping the community before, during and after a flood

…before

  • Identify problem areas within your community;
  • Identify vulnerable people and properties;
  • Write a community flood plan;
  • Monitor watercourses within the community;
  • Encourage sign up to free Flood Warnings.

…during

  • Communicate the risk of flooding within the community;
  • Help co-ordinate the community flood plan;
  • Heed emergency services advice at all times;
  • Share information from the Environment Agency and emergency services with residents;
  • Encourage residents to take action;
  • Collect flood event information.

…after

  • Assist in the post-flood clear up if required;
  • Continue to act as a communication channel;
  • Collect post-flood data and photos;
  • Assist in the review of the community flood plan.

If you are interested in becoming a Flood Warden, please contact the Kent Resilience Team to organise a training session at krf@kent.fire-uk.org  or call 01622 212409.

To register for this training visit www.trybooking.com, click buy tickets and search for ‘Kent Flood Warden Training’.

If you can book for and complete the training, please let us know you are now a volunteer warden – and thank you!

14-December-22-and-17-January-23-Training-for-new-Flood-Wardens-flier

Posted by Tim Prater in News

Sandgate Community Garden: Update 13 November 2022

Sandgate Community Garden Team Diary Entry for 13th November: Badgers One, Strawberries Nil.

We had escaped the strong winds and storms this summer but they have been back with a vengeance this past week.  The last of the seedlings for this year had to be rescued from a cold frame in danger of being toppled despite being strapped to a fence.  It would have been a disaster to lose 120 broad bean seedlings but happily they were planted out over the week at Enbrook Park, and the last of our planting for this year is done.  The seed trays will be put away along with the collapsible cold frames until mid-February 2023.  Now is the time to take stock of what went well or did not, and to take a look at all the seeds we have for next season and see if there is anything else we need to buy.

Some things have surprised us this year.  The few strawberry plants we had as a ground cover under the gooseberry bushes seem to have had a great time sending out runners all over the place and were in danger of taking over.  We must have potted up at least thirty new plants, with plenty more still to be had.  Having decided that because of the badgers we might not be growing them any more at the Sandgate Community Garden in Enbrook Park, they will be taken to Fremantle Park instead and see how they fare there.  Of course we will leave a few plants for the badgers.

The other surprise crop was some Jerusalem artichokes which have been quietly growing up against the brick wall, flowering well in the summer, and recently just starting to die back.  Now is the time to dig up the edible roots, and we were amazed that there were quite a few.  The original roots were given to us by the Incredible Edible group – just a small handful.  We will collect what is left and replant some for next year, then plant more in other gardens as they are decorative as well as edible.

We have been collecting a by-product of food deliveries or parcels.  We had noticed that sheep fleece/wool is being used as packaging, pressed flat into wide sheets.  Always keen to reuse and recycle, we have been using the wool as capillary matting under seedlings or potted plants.  When it starts to break down, it is perfect for the compost heap, and will not therefore be ending up in landfill. 

As you may know, we are always promoting the wonders of composting and compost bins, however this week an issue was spotted with one composting area at a garden some of us are associated with in Postling.  We often have to reassure folk new to composting, that a well looked after bin should cause no problem, perhaps the biggest concern is attracting rats.  It has to be said that rats are never far away from us; it is just that they are good at hiding and are seldom out during the daytime.  This compost bin was showing signs of harbouring rats, which is rare, so we knew something was amiss.  The compost was in fact too dry, having been started during the dry, hot summer, and therefore of interest to rodents looking for a home.  Not wishing to encourage them to stay, the thing to do is to bang the side of the bin to let them know you are around, and start to unpack or turn the compost.  By noticing an issue quickly, the rodents do not have enough time to make a nest and therefore scarper to find somewhere else.  The only time a compost bin is left undisturbed is if there is a grass snake or slow worms taking up residence and have already laid eggs.  Having turned and hydrated the compost, there should not be any interest from rodents, and an active, hot composting area is too warm for them anyway.

Last week the rainfall was 45.4 mm and this week we are at 89.1 mm, and still only half way through the month!  The forecast for next week shows that more rain is on the horizon and although Sandgate was never subjected to a hosepipe ban this year, parts of Kent are still under a ban and in need of even more rain for it to be lifted any time soon. 

What’s next?

  • Still need to thin out the nasturtiums
  • Finish pulling the Jerusalem artichokes and set aside some for replanting
  • Keep checking the pond for leaves and the cold frames for slugs and snails
  • Pot up some more strawberry plants, and runaway sea buckthorn seedlings

This weeks update from the Sandgate Community Garden Diary.

Posted by Tim Prater in Sandgate Community Garden
Resources Committee Agenda 15-11-2022

Resources Committee Agenda 15-11-2022

The agenda of Sandgate’s Parish Council Resources Committee meeting. We will hold the meeting on 15th November 2022 at 6:30pm. It will be held in Sandgate Library.

Resources Committee Agenda

Resources-Agenda-15.11.-2022

Our Resources Committee meeting is open to press and public. Please could any member of the public who wants to attend notify us via clerk@sandgatepc.org.uk in advance. This allows us to ensure we have sufficient seats and allow reasonable spacing.

We publish our financial reporting on the “in-running” budget monthly. So at this meeting we will consider the reports since the last meeting in April, therefore April 2022.

Previous Sandgate Parish Council Resources Committee Agendas, Minutes and Financial Reports.

We use (the excellent) Scribe Accounts to manage our Council accounts and generate reports.

Sandgate Parish Council’s finances are governed by our Financial Regulations and Standing Orders, and every Town and Parish Council has similar rules. Because those rules govern our financial management, we can only amend or vary them by a Council resolution.

The Council’s Standing Orders require quarterly reporting of receipts, payments and balances. For instance, they say at 17.c:

The Responsible Financial Officer shall supply to each councillor as soon as practicable after 30 June, 30 September and 31 December in each year a statement to summarise:

i. the council’s receipts and payments for each quarter;

ii. the council’s aggregate receipts and payments for the year to date;

iii. the balances held at the end of the quarter being reported

and which includes a comparison with the budget for the financial year and highlights any actual or potential overspends.

We’re now publishing our reports monthly, exceeding that requirement. Consequently we will consider the reports at the next Parish Council Resources Committee meeting.

Posted by Tim Prater in Agenda, Resources