Planning Committee Minutes 25-09-2023

Planning Committee Minutes 25-09-2023

The minutes of Sandgate’s Parish Council Planning Committee meeting, held on 25th September 2023, in Sandgate Library.

Planning-Minutes-25-09-23

You can find previous Sandgate Parish Planning Committee Agendas and Minutes on this website. We publish agendas a few days before a meeting. The Clerk then posts draft minutes in the week after a meeting.

We broadcast our meetings live on our Facebook page. Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!

The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.

The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.

Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.

Posted by Tim Prater in Minutes, Planning
Parish Council Meeting Minutes 25-09-2023

Parish Council Meeting Minutes 25-09-2023

The minutes of Sandgate’s Parish Council meeting, held on 25th September 2023, in Sandgate Library.

Minutes-council-meeting-25-09-23

Previous Sandgate Parish Council Meeting Agendas and Minutes. We publish agendas a few days before a meeting. We then post draft minutes in the week after a meeting.

Most of our meetings are also broadcast live on our Facebook page. Those recordings are left on Facebook for a few months after the meeting so can be watched back later.

We broadcast our meetings live on our Facebook page (although we’re sorry: this one was not). Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!

The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.

The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.

Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.

Posted by Tim Prater in Council, Minutes

Report of the External Auditor 2023

Conclusion-of-AGAR-to-upload-1

“On the basis of our review of Sections 1 and 2 of the Annual Governance and Accountability Return (AGAR), in our opinion the information in sections 1 and 2 of the AGAR is in accordance with Proper Practices and no other matters have come to our attention giving cause for concern that relevant legislation and regulatory requirement.”

The 2023 report of the external auditor is as shown above, and is also available to inspect from the Sandgate Parish Council office during opening hours.

Posted by Tim Prater in Finance, News, Resources

Sandgate Community Garden: Update 24 September 2023

Sandgate Community Garden Team Diary Entry for 24th September: It can take 12 visits by a bee to pollinate a female flower.

We were glad of the rain this week mixed with some gloriously warm sunshine. The shorter days have certainly made a difference to the growth rates, and with cooler temperatures, things are starting to slow down. The leaves of the squash plants are beginning to die back away from the fruits to allow them to harden off. We have had an abundance of male flowers on our winter squashes this year and that can be for a variety of reasons. For a start male flowers take the plant less energy to produce than a female flower, and are used to lure in the pollinating insects. However it was interesting to read that it can take as many as twelve visits by a bee (for example) to pollinate a female flower, so you do wonder where there are so few insects around, how anything fruits at all. We have not had to resort to pollination by hand just yet, but let us hope we never have to get to that situation.

We managed to get more wood chip paths put down, the endive is now being picked but cutting down the hedge runners will have to be a job for next week. The decision to plant garlic cloves has not been made yet as we never seem to be too successful with that at Enbrook Park, but it is always good to remember that every year can be different and where something fails one year, it can be a real success in another. We did plant a few elephant garlic cloves which were saved from this year, as we had them.

One of our volunteers came equipped with a pair of wellingtons to get into the pond to clear it from some of the growth. Things were going well until they came across the deep bit and the wellingtons were definitely not long enough to keep the feet dry!

Saturday was the day of the Disco Soup event at Hythe alongside the Hythe Environmental plant and seed swap plus apple pressing. There was fresh produce donated by Thanet Earth, as well as gleaned field produce from local farms. All of the food was deemed not good enough to be sold in the supermarkets (wonky, too big, too small, wrong colour etc), and would otherwise have been ploughed back into the fields or composted, so it all went to make a great feast to be enjoyed by many local people, as well as help to create a fantastic community social event.

We provided the herbs to make herbal teas, to add to some of the dishes being made, or just for people to take away. We are now looking forward to the next Disco Soup. We are most proud that our herbs helped in some way on the day, herbs can certainly help lift a dish and are often collected by our volunteers to use at home. Below is a picture of some rosemary smudge sticks made by a volunteer for us all to share.

What’s next?

  • Cut back the hedge runners
  • Weed outside the hedge along the fence line
  • Remove cut debris from Saturday
  • Are the salad plants ready to pick?

This weeks update from the Sandgate Community Garden Diary.

Posted by Tim Prater in Sandgate Community Garden
Financial Reports August 2023

Financial Reports August 2023

Updated financial reports for Sandgate Parish Council for August 2023, and the financial year 2023-24 to date.

Payment and Receipts Summary

Summary-of-payments-and-receipts-Aug-23

Receipts in Month

Receipts-Aug-23

Payments in Month

Payments-list-Aug-23

Reserve Balances

Reserves-list-Aug-23

Bank Reconciliation

ReconcileAll-banks-Aug-23

VAT Summary

VATSummary-Aug-23

Previous Sandgate Parish Council Resources Committee Agendas, Minutes and Financial Reports.

Sandgate Parish Council uses (the excellent) Scribe Accounts to manage our Council accounts and generate reports.

Sandgate Parish Council’s finances are governed by our Financial Regulations and Standing Orders. Every Town and Parish Council has similar rules. Those rules govern our financial management, and we can only amend or vary them by a Council resolution.

The Council’s Standing Orders require that we report quarterly on receipts, payments and balances. For instance, they say at 17.c:

The Responsible Financial Officer shall supply to each councillor as soon as practicable after 30 June, 30 September and 31 December in each year a statement to summarise:

i. the council’s receipts and payments for each quarter;

ii. the council’s aggregate receipts and payments for the year to date;

iii. the balances held at the end of the quarter being reported

and which includes a comparison with the budget for the financial year and highlights any actual or potential overspends.

We are now publishing our reports monthly to exceed that requirement. We then consider those reports at the next Parish Council Resources Committee meeting.

Posted by Tim Prater in Agenda, Resources
Sea Festival Committee Agenda 02-10-2023

Sea Festival Committee Agenda 02-10-2023

The agenda for the Sandgate Parish Council Sea Festival Committee meeting, to held on 2nd October 2023 at 6.30pm.

Sea-Festival-Agenda-02-10-23

The Sea Festival Committee meeting is open to press and public. If any member of the public wishes to attend, please can they notify clerk@sandgatepc.org.uk in advance. This allows us to ensure we have sufficient seats and allow reasonable spacing.

Previous Sandgate Parish Council Sea Festival Committee Agenda and Minutes. We publish agendas a few days before a meeting. We then post draft minutes in the week after a meeting.

Most of our meetings will be broadcast live on our Facebook page. Recordings of the meetings will be left on Facebook for a few months after the meeting so they can be watched back later. Comments left on Facebook broadcasts during the meeting are not be monitored and are not a way of feeding back to the Council.

Minimum Notice

We issue agendas at least three clear days before a meeting. We display them on the noticeboard in the library, Parish noticeboards on the Village Green and by Enbrook Valley shops, and on our website.

The minimum three clear days for notice of a meeting does not include:

  • the day of issue of the agenda, or;
  • the day of the meeting, or;
  • a Sunday, or;
  • a day of the Christmas break, or;
  • a day of the Easter break, or;
  • of a bank holiday, or;
  • a day appointed for public thanksgiving or mourning.

Meeting in Public

All meetings of our Council are open to the public, except in limited defined circumstances. We can only decide, by resolution, to meet in private when discussing confidential business or for other special reasons where publicity would be prejudicial to the public interest.

Those reasons might include, for example, discussing the conduct of employees, negotiations of contracts or terms of tender, or the early stages of a legal dispute.

Posted by Tim Prater in Agenda, Sea Festival
Parish Council Meeting Agenda 25-09-2023

Parish Council Meeting Agenda 25-09-2023

The agenda for the Sandgate Parish Council Full Parish Council meeting, to held on Monday 25th September 2023, in Sandgate Library at 6.30pm.

Agenda-council-meeting-25-09-23-1

The Council meeting is open to press and public. If you would like to attend this meeting, please notify clerk@sandgatepc.org.uk in advance. Letting us know allows us to make sure we have sufficient seats for you and allow reasonable spacing.

We keep a full list of previous Sandgate Parish Council Meeting Agenda and Minutes on this website. We publish those agendas a few days before each meeting, and will also post draft minutes in the week after a meeting.

Most of our meetings are broadcast live on our Facebook page. We’ll then leave those recordings on Facebook for a few months after the meeting so you can watch them back later.

Minimum Notice

We issue agenda’s at least three clear days before a meeting. We display them on the noticeboard in the library, Parish noticeboards on the Village Green and by Enbrook Valley shops, and on our website.

The minimum three clear days for notice of a meeting does not include:

  • the day of issue of the agenda, or;
  • the day of the meeting, or;
  • a Sunday, or;
  • a day of the Christmas break, or;
  • a day of the Easter break, or;
  • of a bank holiday, or;
  • a day appointed for public thanksgiving or mourning.

Meeting in Public

All meetings of our Council are open to the public, except in limited defined circumstances. We can only decide, by resolution, to meet in private when discussing confidential business or for other special reasons where publicity would be prejudicial to the public interest.

Those reasons might include, for example, discussing the conduct of employees, negotiations of contracts or terms of tender, or the early stages of a legal dispute.

Posted by Tim Prater in Agenda, Council
Planning Committee Agenda 25-09-2023

Planning Committee Agenda 25-09-2023

The agenda for the Sandgate Parish Council Planning Committee meeting, to held on 25th September 2023 at 7.00pm or at the fall of the Full Council Meeting whichever is later.

Planning-Agenda-25-09-23

The Planning Committee meeting is open to press and public. If any member of the public wishes to attend, please can they notify clerk@sandgatepc.org.uk in advance. This allows us to ensure we have sufficient seats and allow reasonable spacing.

Previous Sandgate Parish Council Planning Committee Agenda and Minutes. We publish agendas a few days before a meeting. We then post draft minutes in the week after a meeting.

Most of our meetings will be broadcast live on our Facebook page. Recordings of the meetings will be left on Facebook for a few months after the meeting so they can be watched back later. Comments left on Facebook broadcasts during the meeting are not be monitored and are not a way of feeding back to the Council.

Minimum Notice

We issue agendas at least three clear days before a meeting. We display them on the noticeboard in the library, Parish noticeboards on the Village Green and by Enbrook Valley shops, and on our website.

The minimum three clear days for notice of a meeting does not include:

  • the day of issue of the agenda, or;
  • the day of the meeting, or;
  • a Sunday, or;
  • a day of the Christmas break, or;
  • a day of the Easter break, or;
  • of a bank holiday, or;
  • a day appointed for public thanksgiving or mourning.

Meeting in Public

All meetings of our Council are open to the public, except in limited defined circumstances. We can only decide, by resolution, to meet in private when discussing confidential business or for other special reasons where publicity would be prejudicial to the public interest.

Those reasons might include, for example, discussing the conduct of employees, negotiations of contracts or terms of tender, or the early stages of a legal dispute.

Posted by Tim Prater in Agenda, Planning

Sandgate Community Garden: Update 17 September 2023

Sandgate Community Garden Team Diary Entry for 17th September: Green hop beers created by Docker brewery and Hopfuzz brewery are coming.

It has been an extraordinarily quiet week.  There are no seeds to sow for anything that needs to grow outside, and so we are just repotting a few seedlings to bring them on for when there is room to plant them, to include wallflowers for some early spring colour.  Much of the plot is full of flowers from the tall spikes of the amaranth, to dahlias, one random gladioli, French marigolds, nasturtiums, and of course all the courgette, squash and cucumber flowers. 

There is as usual, the watering of the seedlings to occupy our time, all the establishing plants and of course the celery and celeriac which always demand water, but yet again many things such as the parsnips and leeks will have to take their roots deep underground to find some moisture.  Of course there are always plenty of weeds to evict and lots of self-sown tomatoes in the wrong place at the wrong time.  With the daylight hours ever decreasing, many of the summer crops are starting to look tired and are slowing down – there is always something to tidy.  More of the wood chip paths have been re-laid, with more to follow next week.

On Sunday we picked our hops for the Hythe Hops Scheme, taking them to the collection station to be weighed, checked over and registered. We had 1kg of hops from our plants – our best amount yet and probably due to the wetter summer. Many of the hop growers had issues with blight which turned the hops brown, and meant they cannot be used.

The total hop harvest from the community growers was 125.2kg. Last year it was 130.5kg, so all things considered, not a bad haul. The green hop beers created by Docker brewery and Hopfuzz brewery are in the making. The rest of the hops having been dried and vacuum packed now waiting to be used to make various beers into next year. We are looking forward to hearing where and when they are available.

Last but not least, another mention for a great event happening Saturday 23rd September at Oaklands Park Hythe and Oaklands cafe (See poster below).  There is a great seed and plant swap, apple pressing, and of course an opportunity to join in with the Disco Soup crew, helping to make an amazing array of dishes from gleaned and donated food – a great family afternoon not to be missed!

What’s Next?

  • Finish off the wood chip paths
  • Pick some of the endive
  • Clear the duck weed from the pond
  • Cut back hedge suckers

This weeks update from the Sandgate Community Garden Diary.

Posted by Tim Prater in Sandgate Community Garden
Environment Committee Minutes 11-09-2023

Environment Committee Minutes 11-09-2023

The minutes of Sandgate’s Parish Council Environment Committee meeting, held on 11th September 2023, in Sandgate Library.

Env-Minutes-11.09.23

You can find previous Sandgate Parish Environment Committee Agendas and Minutes on this website. We publish agendas a few days before a meeting. The Clerk then posts draft minutes in the week after a meeting.

We broadcast our meetings live on our Facebook page. Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!

The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.

The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.

Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.

Posted by Tim Prater in Environment, Minutes