We broadcast our meetings live on our Facebook page. Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!
The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.
The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.
Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.
The agenda for the Sandgate Parish Council Sea Festival Committee meeting, to held on 31st July 2023 at 7pm (or the fall of the preceding Full Council Meeting, whichever is LATER).
The Sea Festival Committee meeting is open to press and public. If any member of the public wishes to attend, please can they notify clerk@sandgatepc.org.uk in advance. This allows us to ensure we have sufficient seats and allow reasonable spacing.
Most of our meetings will be broadcast live on our Facebook page. Recordings of the meetings will be left on Facebook for a few months after the meeting so they can be watched back later. Comments left on Facebook broadcasts during the meeting are not be monitored and are not a way of feeding back to the Council.
Minimum Notice
We issue agendas at least three clear days before a meeting. We display them on the noticeboard in the library, Parish noticeboards on the Village Green and by Enbrook Valley shops, and on our website.
The minimum three clear days for notice of a meeting does not include:
the day of issue of the agenda, or;
the day of the meeting, or;
a Sunday, or;
a day of the Christmas break, or;
a day of the Easter break, or;
of a bank holiday, or;
a day appointed for public thanksgiving or mourning.
Meeting in Public
All meetings of our Council are open to the public, except in limited defined circumstances. We can only decide, by resolution, to meet in private when discussing confidential business or for other special reasons where publicity would be prejudicial to the public interest.
Those reasons might include, for example, discussing the conduct of employees, negotiations of contracts or terms of tender, or the early stages of a legal dispute.
The Council meeting is open to press and public. If you would like to attend this meeting, please notify clerk@sandgatepc.org.uk in advance. Letting us know allows us to make sure we have sufficient seats for you and allow reasonable spacing.
We keep a full list of previous Sandgate Parish Council Meeting Agenda and Minutes on this website. We publish those agendas a few days before each meeting, and will also post draft minutes in the week after a meeting.
Most of our meetings are broadcast live on our Facebook page. We’ll then leave those recordings on Facebook for a few months after the meeting so you can watch them back later.
Minimum Notice
We issue agenda’s at least three clear days before a meeting. We display them on the noticeboard in the library, Parish noticeboards on the Village Green and by Enbrook Valley shops, and on our website.
The minimum three clear days for notice of a meeting does not include:
the day of issue of the agenda, or;
the day of the meeting, or;
a Sunday, or;
a day of the Christmas break, or;
a day of the Easter break, or;
of a bank holiday, or;
a day appointed for public thanksgiving or mourning.
Meeting in Public
All meetings of our Council are open to the public, except in limited defined circumstances. We can only decide, by resolution, to meet in private when discussing confidential business or for other special reasons where publicity would be prejudicial to the public interest.
Those reasons might include, for example, discussing the conduct of employees, negotiations of contracts or terms of tender, or the early stages of a legal dispute.
Sandgate Community Garden Team Diary Entry for 23rd July: Dwarf beans, blackcurrants, tomatoes, fungi and flowers.
Considering the fact that many parts of the world including Europe are experiencing extreme heatwaves, it has to be said that cooler showery/windy weather has to be preferable, although not everybody would agree with that. The showers are so localised, that it can be raining hard at Pent Farm and Cheriton High Street, even at the top of Enbrook Valley, with the rain literally bouncing back off the pavement, yet the rest of Sandgate can be absolutely bone dry! Fortunately Sandgate did get plenty of showers, meaning no, or little watering, and most of the plants are responding well to plentiful water.
Of course, not all plants this time of year will be enjoying the wet, thinking of tomatoes in particular, and already many gardeners are on the lookout for the dreaded blight, as these are perfect conditions for it to turn up out of the blue. We are being vigilant, ready to act should it come our way anytime soon. We have already had some ripe tomatoes from our outdoor plants. The first to appear were the Sungold variety, followed by the black Indigo Cherry Drops, and the Yellow Submarines. After that, the small cherry tomatoes are starting to appear, but the larger varieties are some way behind.
The dwarf beans have been cropping well this year and also seem to have plenty of flowers to continue on. Last year they struggled in the heat and lack of water, later falling victim to blackfly.
The broccoli has also done quite well, and this year we have tried the type which keeps producing side shoots similar to purple sprouting, rather than just producing one large head. This means that you get a longer cropping harvest and not just a load of broccoli all at once. We had hoped to be able to plant the late flowering purple sprouting for next spring; however it is proving to be a little reluctant and is well behind the growth of the earlier varieties. It may have to wait another week or so.
Many of our blackcurrant bushes fared well this year too, mainly because they are a year old and therefore larger. We lost our crop at Enbrook to the badgers, but the bushes at Fremantle Park and the alleyway at Meadowbrook produced some lovely currants which hopefully got picked by local foragers.
Last but not least we have been rewarded with plenty of fungi in the compost bins too; a great sign which means that the compost is doing just what we want it to.
What’s next?
Sow more wallflowers, lettuce, endive, winter radish
Finish weeding the brassica beds under the netting
Net the Aronia bushes before the birds/badgers get them
The agenda of Sandgate’s Parish Council Finance Committee meeting. We will hold the meeting on 24th July 2023 at 6:30pm. It will be held in Sandgate Library.
Our Finance Committee meeting is open to press and public. Please could any member of the public who wants to attend notify us via clerk@sandgatepc.org.uk in advance. This allows us to ensure we have sufficient seats and allow reasonable spacing.
We publish our financial reporting on the “in-running” budget monthly. So at this meeting we will consider the reports since the last meeting.
We use (the excellent) Scribe Accounts to manage our Council accounts and generate reports.
Sandgate Parish Council’s finances are governed by our Financial Regulations and Standing Orders, and every Town and Parish Council has similar rules. Because those rules govern our financial management, we can only amend or vary them by a Council resolution.
The Council’s Standing Orders require quarterly reporting of receipts, payments and balances. For instance, they say at 17.c:
The Responsible Financial Officer shall supply to each councillor as soon as practicable after 30 June, 30 September and 31 December in each year a statement to summarise:
i. the council’s receipts and payments for each quarter;
ii. the council’s aggregate receipts and payments for the year to date;
iii. the balances held at the end of the quarter being reported
and which includes a comparison with the budget for the financial year and highlights any actual or potential overspends.
We’re now publishing our reports monthly, exceeding that requirement. Consequently we will consider the reports at the next Parish Council Resources Committee meeting.
We have previously issued PWLB Reports quarterly alongside committee reports. We will aim to do so from now using this standalone format.
The PWLB loan reserve was formed following our receipt of a loan of £500,000 from the Public Works Loan Board in August 2018 for the purchase of land which then fell through. Despite lobbying Government, the PWLB (a branch of the Treasury) refused to cancel the loan and take the money back from us without requiring a six figure penalty fee. They did, however, confirm the money could be retained and invested by the Council.
The Council has committed that the costs of the loan will not fall on taxpayers through increased Council Tax without a consultation on doing so. We have held no such consultation to date.
As such, we placed the full loan amount in a defined PWLB Loan Reserve.
All payments for that loan (capital repayments, interest payments) come out of that reserve.
All income from that loan (currently interest payments on the loan amount) we put into that reserve. The value of the reserve is published regularly (quarterly).
At this time, while the costs of the loan exceed the income (due to historically low interest rates), the value of our PWLB Loan Reserve is dropping. Although we seek investments with the best return, we want security for the money (so it is all currently in accounts backed by guarantee up to £85,000 per account) and some investments are not open to local authorities, so there are limits on what we can do.
Sandgate Parish Council uses (the excellent) Scribe Accounts to manage our Council accounts and generate reports.
Sandgate Parish Council’s finances are governed by our Financial Regulations and Standing Orders. Every Town and Parish Council has similar rules. Because those rules govern our financial management, we can only amend or vary them by a Council resolution.
Our Council’s Standing Orders require quarterly reporting of receipts, payments and balances. For instance, they say at 17.c:
The Responsible Financial Officer shall supply to each councillor as soon as practicable after 30 June, 30 September and 31 December in each year a statement to summarise:
i. the council’s receipts and payments for each quarter;
ii. the council’s aggregate receipts and payments for the year to date;
iii. the balances held at the end of the quarter being reported
and which includes a comparison with the budget for the financial year and highlights any actual or potential overspends.
Sandgate Community Garden Team Diary Entry for 16th July: Keeping your bananas well away from the beehives.
Just as our newsletter went out last Sunday bemoaning the fact the rain was passing us by yet again, it started to pour down. We have had several substantial showers since. This weekend the winds have arrived with a vengeance.
Apart from the interesting weather, the main feature of the week has been insects, from the good, the bad, and the (not so) ugly. For a few weeks now there has been a plethora of ladybirds – always a delight to see, but they seem to be in particularly high numbers at the moment and appearing in all of the gardens.
We are always interested in identifying what we find locally, and a friend posted a photograph of a delicate looking moth which had caught her eye. Unfortunately it happened that the moth was the box tree or box hedge moth. An invasive species from East Asia accidentally introduced to Central Europe a few years ago, it devastates box trees, and many box tree plants in Sandgate have indeed been lost or affected by this particular creature this year.
Whilst clearing some weeds at Fremantle Park it was interesting to find several caterpillars of the Cinnabar moth. Looking like it is wearing a brightly coloured yellow/orange and black striped rugby shirt, it is very easy to find although birds know that it is poisonous. The Cinnabar moth is not rare in the UK, but the adults and caterpillars certainly give a great splash of colour.
Whilst working at Enbrook Park in the garden this Saturday we were joined by our beekeeper, checking on the main hive to see if the queen was in evidence. The good news is that she certainly was at home, and the hive has increased greatly in numbers. Unfortunately they took umbrage at being disturbed (quite understandably) and decided to go for the gardeners by buzzing around their heads to warn them away from the area. When bees are stuck in your hair and sounding mighty angry it can be a challenge to remain calm, and a certain amount of squealing and running about did not seem to help the situation. Added to which, once you are stung by a bee, it releases an odour called an alarm pheromone to alert other bees to the danger. This alarm pheromone apparently smells like bananas and attracts other bees to come to the defence of the hive. Lessons learnt:
Do not open a hive on a gardening day.
Do not eat bananas near a beehive.
If stung, the pheromone stays on your clothing which should then be washed before wearing them again!
This week, Alistair, our composting champion, has been working at Pent Farm for Touchbase Care to sort out the unruly composting heaps. He has certainly made a terrific difference, by recycling and rethinking the area. On his return to the farm to check on how the compost was ‘cooking’, he took off the cover to find a rather large and splendid grass snake taking up residence. The cover was quickly replaced and the snake left, in the hope that it may decide to stay for the rest of the season with any luck. We shall certainly not be disturbing it.
In spite of all our encounters with wildlife we did manage to get some broccoli planted as well as spring onions; lettuces and chicories were sown and rampaging weeds removed.
What’s next?
With luck the purple sprouting can be planted
Check on the courgettes
Weed the leek bed
Remove the bolted lettuces
The box tree mothA blurry picture of the Cinnabar moth caterpillarA surprised grass snake
We broadcast our meetings live on our Facebook page. Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!
The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.
The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.
Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.
We broadcast our meetings live on our Facebook page. Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!
The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.
The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.
Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.
The agenda for the Sandgate Parish Council Sea Festival Committee meeting, to held on 17th July 2023 at 7pm (or the fall of the preceding Planning Committee, whichever is LATER).
The Sea Festival Committee meeting is open to press and public. If any member of the public wishes to attend, please can they notify clerk@sandgatepc.org.uk in advance. This allows us to ensure we have sufficient seats and allow reasonable spacing.
Most of our meetings will be broadcast live on our Facebook page. Recordings of the meetings will be left on Facebook for a few months after the meeting so they can be watched back later. Comments left on Facebook broadcasts during the meeting are not be monitored and are not a way of feeding back to the Council.
Minimum Notice
We issue agendas at least three clear days before a meeting. We display them on the noticeboard in the library, Parish noticeboards on the Village Green and by Enbrook Valley shops, and on our website.
The minimum three clear days for notice of a meeting does not include:
the day of issue of the agenda, or;
the day of the meeting, or;
a Sunday, or;
a day of the Christmas break, or;
a day of the Easter break, or;
of a bank holiday, or;
a day appointed for public thanksgiving or mourning.
Meeting in Public
All meetings of our Council are open to the public, except in limited defined circumstances. We can only decide, by resolution, to meet in private when discussing confidential business or for other special reasons where publicity would be prejudicial to the public interest.
Those reasons might include, for example, discussing the conduct of employees, negotiations of contracts or terms of tender, or the early stages of a legal dispute.
Report a Highways Issue
Kent Highways are responsible for maintaining and repairing roads and pavements.
Let Kent Highways know about highways problems via their online reporting tool, to help them schedule repairs.
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