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Nov

2023

Planning Committee Minutes 20-11-2023

The minutes of Sandgate’s Parish Council Planning Committee meeting, held on 20th November 2023, in Sandgate Library.

You can find previous Sandgate Parish Planning Committee Agendas and Minutes on this website. We publish agendas a few days before a meeting. The Clerk then posts draft minutes in the week after a meeting.

We broadcast our meetings live on our Facebook page. Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!

The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.

The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.

Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.

Nov

2023

Sandgate Community Garden: Update 19 November 2023

Sandgate Community Garden Team Diary Entry for 19th November: Noah weather for a community gardener.

The consensus is that surely we should be building an ark instead of trying to tend the gardens. It has simply rained and rained and rained with little respite.

Yet another planned compost run had to be cancelled due to the fact that the hired vehicle had apparently caught fire, so we ditched the company and found another that could provide us with the transport we needed. Surely all of our transport issues must have been orchestrated so that we had fine weather when we needed it, as both cancelled days turned out to be seriously soggy, yet the rebooked days were fine, warm and sunny – being the only two days in the week which were!

Once again we would like to thank the staff of Hope Farm for their incredible generosity and help in the providing of compost for the gardens. It is an amazing experience to be able to collect compost from the farm where it is processed, simply because the scale is quite staggering to behold. The compost is not produced for the general public but is used on their and other local farms to fertilise the crops. During the two whole days of compost collecting we came away with eight truckloads of compost, or about twelve tons. Not all of the compost will be used on the Sandgate gardens, as most of it was destined for the Touchbase Care Kitchen Garden at Pent Farm where some of us also volunteer. In partnership with each other, we combined resources, including labour so that we delivered to two sites. We would never have achieved quite so much over the two days were it not for the help of some volunteers from the Napier Barracks and a fabulous lunch supplied by the kitchen at Touchbase Care in Tontine Street. It certainly hit the spot when we were flagging on the second day and about to unload the very last collection, which had to be done by hand. No doubt there are some sore muscles this week.

At the garden on Wednesday we managed to mulch a few beds with some of the new compost, and begin the work of raising the fleece covers over the broad beans. Unfortunately Saturday morning was a complete wash out and the session had to be cancelled and most of our jobs for last week will be put forward into the next.

What’s next?

Cut more wire lengths to make hoops

Cut back the shrub

Get the broad beans covered

Pot up those cuttings

This weeks update from the Sandgate Community Garden Diary.

Nov

2023

Parish Council Meeting Agenda 27-11-2023

The agenda for the Sandgate Parish Council Full Parish Council meeting, to held on Monday 27th November 2023, in Sandgate Library at 6.30pm.

Agenda-council-meeting-27-11-23

The Council meeting is open to press and public. If you would like to attend this meeting, please notify clerk@sandgatepc.org.uk in advance. Letting us know allows us to make sure we have sufficient seats for you and allow reasonable spacing.

We keep a full list of previous Sandgate Parish Council Meeting Agenda and Minutes on this website. We publish those agendas a few days before each meeting, and will also post draft minutes in the week after a meeting.

Most of our meetings are broadcast live on our Facebook page. We’ll then leave those recordings on Facebook for a few months after the meeting so you can watch them back later.

Minimum Notice

We issue agenda’s at least three clear days before a meeting. We display them on the noticeboard in the library, Parish noticeboards on the Village Green and by Enbrook Valley shops, and on our website.

The minimum three clear days for notice of a meeting does not include:

the day of issue of the agenda, or;

the day of the meeting, or;

a Sunday, or;

a day of the Christmas break, or;

a day of the Easter break, or;

of a bank holiday, or;

a day appointed for public thanksgiving or mourning.

Meeting in Public

All meetings of our Council are open to the public, except in limited defined circumstances. We can only decide, by resolution, to meet in private when discussing confidential business or for other special reasons where publicity would be prejudicial to the public interest.

Those reasons might include, for example, discussing the conduct of employees, negotiations of contracts or terms of tender, or the early stages of a legal dispute.

Nov

2023

PWLB Loan Reserve Report October 2023

Updated PWLB Loan Reserve report for Sandgate Parish Council to October 2023.

Loan Reserve Report

PWLB-tracker-2018-23-15-08-23

We have previously issued PWLB Reports quarterly alongside committee reports. We will aim to do so from now using this standalone format.

The PWLB loan reserve was formed following our receipt of a loan of £500,000 from the Public Works Loan Board in August 2018 for the purchase of land which then fell through. Despite lobbying Government, the PWLB (a branch of the Treasury) refused to cancel the loan and take the money back from us without requiring a six figure penalty fee. They did, however, confirm the money could be retained and invested by the Council.

The Council has committed that the costs of the loan will not fall on taxpayers through increased Council Tax without a consultation on doing so. We have held no such consultation to date.

As such, we placed the full loan amount in a defined PWLB Loan Reserve.

All payments for that loan (capital repayments, interest payments) come out of that reserve.

All income from that loan (currently interest payments on the loan amount) we put into that reserve. The value of the reserve is published regularly (quarterly).

At this time, while the costs of the loan exceed the income (due to historically low interest rates), the value of our PWLB Loan Reserve is dropping. Although we seek investments with the best return, we want security for the money (so it is all currently in accounts backed by guarantee up to £85,000 per account) and some investments are not open to local authorities, so there are limits on what we can do.

Financial Reporting

Previous Sandgate Parish Council Resources Committee Agendas, Minutes and Financial Reports.

Sandgate Parish Council uses (the excellent) Scribe Accounts to manage our Council accounts and generate reports.

Sandgate Parish Council’s finances are governed by our Financial Regulations and Standing Orders. Every Town and Parish Council has similar rules. Because those rules govern our financial management, we can only amend or vary them by a Council resolution.

Our Council’s Standing Orders require quarterly reporting of receipts, payments and balances. For instance, they say at 17.c:

The Responsible Financial Officer shall supply to each councillor as soon as practicable after 30 June, 30 September and 31 December in each year a statement to summarise:

i. the council’s receipts and payments for each quarter;

ii. the council’s aggregate receipts and payments for the year to date;

iii. the balances held at the end of the quarter being reported

and which includes a comparison with the budget for the financial year and highlights any actual or potential overspends.

Nov

2023

Financial Reports October 2023

Updated financial reports for Sandgate Parish Council for October 2023, and the financial year 2023-24 to date.

Sandgate Parish Council uses (the excellent) Scribe Accounts to manage our Council accounts and generate reports.

Sandgate Parish Council’s finances are governed by our Financial Regulations and Standing Orders. Every Town and Parish Council has similar rules. Those rules govern our financial management, and we can only amend or vary them by a Council resolution.

The Council’s Standing Orders require that we report quarterly on receipts, payments and balances. For instance, they say at 17.c:

The Responsible Financial Officer shall supply to each councillor as soon as practicable after 30 June, 30 September and 31 December in each year a statement to summarise:

i. the council’s receipts and payments for each quarter;

ii. the council’s aggregate receipts and payments for the year to date;

iii. the balances held at the end of the quarter being reported

and which includes a comparison with the budget for the financial year and highlights any actual or potential overspends.

We are now publishing our reports monthly to exceed that requirement. We then consider those reports at the next Parish Council Resources Committee meeting.

Nov

2023

Library Committee Minutes 13-11-2023

The minutes of Sandgate’s Parish Council Library Committee meeting, held on 13th November 2023, in Sandgate Library.

Library-minutes-13-11-23

You can find previous Sandgate Parish Library Committee Agendas and Minutes on this website. We publish agendas a few days before a meeting. The Clerk then posts draft minutes in the week after a meeting.

We broadcast our meetings live on our Facebook page. Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!

The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.

Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.

Nov

2023

Environment Committee Minutes 13-11-2023

The minutes of Sandgate’s Parish Council Environment Committee meeting, held on 13th September 2023, in Sandgate Library.

Env-Minutes-13.11.23

2023-07 Env Committee Actions Download

You can find previous Sandgate Parish Environment Committee Agendas and Minutes on this website. We publish agendas a few days before a meeting. The Clerk then posts draft minutes in the week after a meeting.

We broadcast our meetings live on our Facebook page. Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!

The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.

Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.

Nov

2023

Planning Committee Agenda 20-11-2023

The agenda for the Sandgate Parish Council Planning Committee meeting, to held on 20th November 2023 at 7.00pm or at the fall of the Finance Committee Meeting whichever is later.

Planning-Agenda-20-11-24

The Planning Committee meeting is open to press and public. If any member of the public wishes to attend, please can they notify clerk@sandgatepc.org.uk in advance. This allows us to ensure we have sufficient seats and allow reasonable spacing.

Previous Sandgate Parish Council Planning Committee Agenda and Minutes. We publish agendas a few days before a meeting. We then post draft minutes in the week after a meeting.

Most of our meetings will be broadcast live on our Facebook page. Recordings of the meetings will be left on Facebook for a few months after the meeting so they can be watched back later. Comments left on Facebook broadcasts during the meeting are not be monitored and are not a way of feeding back to the Council.

Minimum Notice

We issue agendas at least three clear days before a meeting. We display them on the noticeboard in the library, Parish noticeboards on the Village Green and by Enbrook Valley shops, and on our website.

The minimum three clear days for notice of a meeting does not include:

the day of issue of the agenda, or;

the day of the meeting, or;

a Sunday, or;

a day of the Christmas break, or;

a day of the Easter break, or;

of a bank holiday, or;

a day appointed for public thanksgiving or mourning.

Meeting in Public

Those reasons might include, for example, discussing the conduct of employees, negotiations of contracts or terms of tender, or the early stages of a legal dispute.

Nov

2023

Sandgate Library free children’s Christmas Craft

Sandgate Library is offering a free children’s Christmas craft event on 22^nd December 2023 from 10.30 until midday.

Suitable for 4 to 11 year olds (must be accompanied by a parent or carer).

Christmas-craft

Sandgate Library, James Morris Court, Sandgate High Street, Sandgate, Folkestone CT20 3RR.

Nov

2023

Finance Committee Agenda 20-11-2023

The agenda of Sandgate’s Parish Council Finance Committee meeting. We will hold the meeting on 20th November 2023 at 6:30pm. It will be held in Sandgate Library.

Finance Committee Agenda

Finance-Agenda-20-11-23

Summary of Financial Performance – Sept 23 Download

Sandgate Parish Council Draft Budget 2025-25 v5 {Excel]Download

Sandgate-PC-Budget-2024-25-v5 Expenditure [PDF]Download

Sandgate-PC-Budget-2024-25-v5 Income [PDF]Download

Our Finance Committee meeting is open to press and public. Please could any member of the public who wants to attend notify us via clerk@sandgatepc.org.uk in advance. This allows us to ensure we have sufficient seats and allow reasonable spacing.

We publish our financial reporting on the “in-running” budget monthly. So at this meeting we will consider the reports since the last meeting.

Previous Sandgate Parish Council Finance Committee Agendas, Minutes and Financial Reports.

We use (the excellent) Scribe Accounts to manage our Council accounts and generate reports.

Sandgate Parish Council’s finances are governed by our Financial Regulations and Standing Orders, and every Town and Parish Council has similar rules. Because those rules govern our financial management, we can only amend or vary them by a Council resolution.

The Council’s Standing Orders require quarterly reporting of receipts, payments and balances. For instance, they say at 17.c:

The Responsible Financial Officer shall supply to each councillor as soon as practicable after 30 June, 30 September and 31 December in each year a statement to summarise:

i. the council’s receipts and payments for each quarter;

ii. the council’s aggregate receipts and payments for the year to date;

iii. the balances held at the end of the quarter being reported

and which includes a comparison with the budget for the financial year and highlights any actual or potential overspends.

We’re now publishing our reports monthly, exceeding that requirement. Consequently we will consider the reports at the next Parish Council Resources Committee meeting.

Planning Committee Minutes 20-11-2023

Sandgate Community Garden: Update 19 November 2023

Parish Council Meeting Agenda 27-11-2023

Minimum Notice

Meeting in Public

PWLB Loan Reserve Report October 2023

Loan Reserve Report

Financial Reporting

Financial Reports October 2023

Payment and Receipts Summary

Receipts in Month

Payments in Month

Reserve Balances

Bank Reconciliation

VAT Summary

Library Committee Minutes 13-11-2023

Environment Committee Minutes 13-11-2023

Planning Committee Agenda 20-11-2023

Minimum Notice

Meeting in Public

Sandgate Library free children’s Christmas Craft

Finance Committee Agenda 20-11-2023

Finance Committee Agenda

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