Planning Committee Minutes 16-09-2024

Planning Committee Minutes 16-09-2024

The minutes of Sandgate’s Parish Council Planning Committee meeting, held on 16th September 2024, in Sandgate Library.

Planning-Minutes-16-09-24

You can find previous Sandgate Parish Planning Committee Agendas and Minutes on this website. We publish agendas a few days before a meeting. The Clerk then posts draft minutes in the week after a meeting.

We broadcast our meetings live on our Facebook page. Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!

The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.

The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.

Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.

Posted by Tim Prater in Minutes, Planning
PWLB Loan Reserve Report August 2024

PWLB Loan Reserve Report August 2024

Updated PWLB Loan Reserve report for Sandgate Parish Council to August 2024.

Loan Reserve Report

PWLB-tracker-01.04.24-31.08.24

We have previously issued PWLB Reports quarterly alongside committee reports. We will aim to do so from now using this standalone format.

The PWLB loan reserve was formed following our receipt of a loan of £500,000 from the Public Works Loan Board in August 2018 for the purchase of land which then fell through. Despite lobbying Government, the PWLB (a branch of the Treasury) refused to cancel the loan and take the money back from us without requiring a six figure penalty fee. They did, however, confirm the money could be retained and invested by the Council.

The Council has committed that the costs of the loan will not fall on taxpayers through increased Council Tax without a consultation on doing so. We have held no such consultation to date.

As such, we placed the full loan amount in a defined PWLB Loan Reserve.

  • All payments for that loan (capital repayments, interest payments) come out of that reserve.
  • All income from that loan (currently interest payments on the loan amount) we put into that reserve. The value of the reserve is published regularly (quarterly).

At this time, while the costs of the loan exceed the income (due to historically low interest rates), the value of our PWLB Loan Reserve is dropping. Although we seek investments with the best return, we want security for the money (so it is all currently in accounts backed by guarantee up to £85,000 per account) and some investments are not open to local authorities, so there are limits on what we can do.

Financial Reporting

Previous Sandgate Parish Council Resources Committee Agendas, Minutes and Financial Reports.

Sandgate Parish Council uses (the excellent) Scribe Accounts to manage our Council accounts and generate reports.

Sandgate Parish Council’s finances are governed by our Financial Regulations and Standing Orders. Every Town and Parish Council has similar rules. Because those rules govern our financial management, we can only amend or vary them by a Council resolution.

Our Council’s Standing Orders require quarterly reporting of receipts, payments and balances. For instance, they say at 17.c:

The Responsible Financial Officer shall supply to each councillor as soon as practicable after 30 June, 30 September and 31 December in each year a statement to summarise:

i. the council’s receipts and payments for each quarter;

ii. the council’s aggregate receipts and payments for the year to date;

iii. the balances held at the end of the quarter being reported

and which includes a comparison with the budget for the financial year and highlights any actual or potential overspends.

Posted by Tim Prater in Agenda, Resources
Financial Reports August 2024

Financial Reports August 2024

Updated financial reports for Sandgate Parish Council for August 2024, and the financial year 2024-25 to date.

Payment and Receipts Summary

Summary-report-01.04.24-to-31.08.24

Receipts in Month

Receipts-up-to-31.08.24

Payments in Month

Payments-up-to-31.08.24

Reserve Balances

Reserves-up-to-31.08.24

Bank Reconciliation

All-banks-rec-up-to-31.08.24

VAT Summary

VAT-summary-31.08.24

Previous Sandgate Parish Council Resources Committee Agendas, Minutes and Financial Reports.

Sandgate Parish Council uses (the excellent) Scribe Accounts to manage our Council accounts and generate reports.

Sandgate Parish Council’s finances are governed by our Financial Regulations and Standing Orders. Every Town and Parish Council has similar rules. Those rules govern our financial management, and we can only amend or vary them by a Council resolution.

The Council’s Standing Orders require that we report quarterly on receipts, payments and balances. For instance, they say at 17.c:

The Responsible Financial Officer shall supply to each councillor as soon as practicable after 30 June, 30 September and 31 December in each year a statement to summarise:

i. the council’s receipts and payments for each quarter;

ii. the council’s aggregate receipts and payments for the year to date;

iii. the balances held at the end of the quarter being reported

and which includes a comparison with the budget for the financial year and highlights any actual or potential overspends.

We are now publishing our reports monthly to exceed that requirement. We then consider those reports at the next Parish Council Resources Committee meeting.

Posted by Tim Prater in Agenda, Resources
Environment Committee Minutes 09-09-2024

Environment Committee Minutes 09-09-2024

The minutes of Sandgate’s Parish Council Environment Committee meeting, held on 9th September 2024, in Sandgate Library.

Env-Minutes-09-09-24

You can find previous Sandgate Parish Environment Committee Agendas and Minutes on this website. We publish agendas a few days before a meeting. The Clerk then posts draft minutes in the week after a meeting.

We broadcast our meetings live on our Facebook page. Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!

The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.

The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.

Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.

Posted by Tim Prater in Environment, Minutes
Finance Committee Agenda 16-09-2024

Finance Committee Agenda 16-09-2024

The agenda of Sandgate’s Parish Council Finance Committee meeting. We will hold the meeting on 16th September 2024 at 6:30pm. It will be held in Sandgate Library.

Finance Committee Agenda

Finance-Agenda-16-09-24

Our Finance Committee meeting is open to press and public. Please could any member of the public who wants to attend notify us via clerk@sandgatepc.org.uk in advance. This allows us to ensure we have sufficient seats and allow reasonable spacing.

We publish our financial reporting on the “in-running” budget monthly. So at this meeting we will consider the reports since the last meeting.

Previous Sandgate Parish Council Finance Committee Agendas, Minutes and Financial Reports.

We use (the excellent) Scribe Accounts to manage our Council accounts and generate reports.

Sandgate Parish Council’s finances are governed by our Financial Regulations and Standing Orders, and every Town and Parish Council has similar rules. Because those rules govern our financial management, we can only amend or vary them by a Council resolution.

The Council’s Standing Orders require quarterly reporting of receipts, payments and balances. For instance, they say at 17.c:

The Responsible Financial Officer shall supply to each councillor as soon as practicable after 30 June, 30 September and 31 December in each year a statement to summarise:

i. the council’s receipts and payments for each quarter;

ii. the council’s aggregate receipts and payments for the year to date;

iii. the balances held at the end of the quarter being reported

and which includes a comparison with the budget for the financial year and highlights any actual or potential overspends.

We’re now publishing our reports monthly, exceeding that requirement. Consequently we will consider the reports at the next Parish Council Resources Committee meeting.

Posted by Tim Prater in Agenda, Resources
Planning Committee Agenda 16-09-2024

Planning Committee Agenda 16-09-2024

The agenda for the Sandgate Parish Council Planning Committee meeting, to held on Monday 10th September 2024 at 7pm or the fall of the preceding Finance Committee meeting, whichever is later..

Planning-Agenda-16-09-24

The Planning Committee meeting is open to press and public. If any member of the public wishes to attend, please can they notify clerk@sandgatepc.org.uk in advance. This allows us to ensure we have sufficient seats and allow reasonable spacing.

Previous Sandgate Parish Council Planning Committee Agenda and Minutes. We publish agendas a few days before a meeting. We then post draft minutes in the week after a meeting.

Most of our meetings will be broadcast live on our Facebook page. Recordings of the meetings will be left on Facebook for a few months after the meeting so they can be watched back later. Comments left on Facebook broadcasts during the meeting are not be monitored and are not a way of feeding back to the Council.

Minimum Notice

We issue agendas at least three clear days before a meeting. We display them on the noticeboard in the library, Parish noticeboards on the Village Green and by Enbrook Valley shops, and on our website.

The minimum three clear days for notice of a meeting does not include:

  • the day of issue of the agenda, or;
  • the day of the meeting, or;
  • a Sunday, or;
  • a day of the Christmas break, or;
  • a day of the Easter break, or;
  • of a bank holiday, or;
  • a day appointed for public thanksgiving or mourning.

Meeting in Public

All meetings of our Council are open to the public, except in limited defined circumstances. We can only decide, by resolution, to meet in private when discussing confidential business or for other special reasons where publicity would be prejudicial to the public interest.

Those reasons might include, for example, discussing the conduct of employees, negotiations of contracts or terms of tender, or the early stages of a legal dispute.

Posted by Tim Prater in Agenda, Planning

Sandgate Community Garden: Update 8th September 2024

Sandgate Community Garden Team Diary Entry for 8th September: The cabbage whites and are being driven mad by the smell of the brassicas.

The wet weather stayed with us this week so we put away the water pump and watering cans unless there was something to plant.  Unfortunately, as is always the way, the slugs and snails have been encouraged by the wet to come out and make doilies of the Chinese cabbages and generally have a good go at anything else they can get hold of. Just to add to the mix, butterflies seem to have been brought out by the recent warm weather, or perhaps by the fact that time is getting on, and they need to reproduce quickly.  However most of the butterflies are cabbage whites, and are being driven mad by the smell of the brassicas, fighting to get into the netting or just simply lay their eggs on any leaves pressed up against the close mesh.  The butterfly bush behind the tool box is now at last alive with the white fluttering of their wings, with just the odd peacock making an appearance every now and then.

The fig tree has given us a few fruits this year, with more to come if we manage to beat the birds to them.  At the Pent farm plot, the birds have stripped and eaten much of the sweet corn, but at Enbrook Park the issue is not birds but the badgers.  It seems that perhaps the strong smelling ‘Vaporub’ we smeared on the stems did manage to mask the sweet smell of the corn, as we picked the few cobs, and very tasty they were too.  However maybe we should have given the same treatment to the stems of the tomato plants as we do not seem to have any ripe fruits appearing there at all and something has certainly been paying attention to them and making a mess of the fruits.

The spinach and winter radish got planted as did more coriander, and the claytonia got pricked out into larger modules to grow on.  The growth around the pond got a good cut back as did lots of the bindweed making an appearance in response to the wetter weather. 

We had a visit from a representative from Taylor Wimpey with a photographer, keen to follow up having given us £300 to buy some compost and tools, and put together a press release on the subject.  We spent the money just as soon as it landed in the bank account, but happily with this, and the funds we made at the Sea Festival, we will hopefully not need to worry for a little while about our finances

Now we are into September there is a slight autumnal feel in the air, we even have some sloes in the hedge.  There will not be a newsletter next week, as some of us will be away for a few days, taking advantage of the last of the summer days before the autumn solstice is upon us.

What’s Next?

  • Clear the summer broccoli and compost
  • Clear the bindweed in the strawberry plants
  • Perhaps plant out the French radish
  • Check for space for more spring onions

This weeks update from the Sandgate Community Garden Diary.

Posted by Tim Prater in Sandgate Community Garden

Sandgate Community Garden: Update 1st September 2024

Sandgate Community Garden Team Diary Entry for 1st September: Special thanks go to Rita and Erica for their many plant contributions.

The whole week was dry and very warm which made the watering of the plot the main task; however on Saturday we were treated to a localised downpour in the early hours which seemed to do the job for us.  With any luck we may get a few more such showers through the coming week as although rain is not forecast, the weather apps say there is a chance of rain all the same so we may just be fortunate.  The rainfall for August was 49.9mm.

The Sea Festival last Sunday was fabulous!  Yes it was windy enough to send the gazebos up into the air, and it rained a couple of times, but the rest of the day was fine and warm.  In effect we were so very lucky considering.  We raised an incredible £704.84 which is the most we have ever collected by far.  However it was the culmination of a year of collecting plants, sowing seeds and making cuttings to gather together the hundreds of plants we had on sale.  Very special thanks go to Rita and Erica for their many plant contributions, but it was a great team effort which made it the success it really was.  Everyone pitched in, rolled up their sleeves and got those plants passed on to their new owners with great panache.  It was a most satisfying day and a good time was had by all.  Many thanks if you came by and supported us.

We have been busy sowing some of the last of the autumn seeds, radishes, yet more spring onions, winter lettuce, all year round cauliflowers and spring cabbage to hopefully overwinter.  We smeared the stems of the sweetcorn with a strong smelling ‘vaporub’ designed to rub on your chest to clear your nose – we hope it will repel the badgers from going anywhere near them but time will tell.

We had just three cabbages which had ‘hearted up’ already from an earlier summer sowing and were harvested.  The borage which had finished flowering was cut back, and the Siberian kale given a tidy up.  We have already collected some of the tomatoes to dedicate to seed for next year, and have also foraged seed from the French marigolds around the plot too.  We are starting to build on the seeds we have grown and collected from our own plants, but you do have to know your stuff as some are easier to collect than others.

What’s Next?

  • Clear some of the growth around the pond which has finished flowering
  • Plant winter radish and possibly spinach
  • Clear the bindweed
  • Check on the lemon tree and the hops

This weeks update from the Sandgate Community Garden Diary.

Posted by Tim Prater in Sandgate Community Garden
Sea Festival and Events Committee Agenda 9-09-2024

Sea Festival and Events Committee Agenda 9-09-2024

The agenda for the Sandgate Parish Council Sea Festival and Events Committee meeting, to held on 9th September 2024 at 6pm.

Sea-Festval-Agenda-09-09-24

The Sea Festival Committee meeting is open to press and public. If any member of the public wishes to attend, please can they notify clerk@sandgatepc.org.uk in advance. This allows us to ensure we have sufficient seats and allow reasonable spacing.

Previous Sandgate Parish Council Sea Festival Committee Agenda and Minutes. We publish agendas a few days before a meeting. We then post draft minutes in the week after a meeting.

Most of our meetings will be broadcast live on our Facebook page. Recordings of the meetings will be left on Facebook for a few months after the meeting so they can be watched back later. Comments left on Facebook broadcasts during the meeting are not be monitored and are not a way of feeding back to the Council.

Minimum Notice

We issue agendas at least three clear days before a meeting. We display them on the noticeboard in the library, Parish noticeboards on the Village Green and by Enbrook Valley shops, and on our website.

The minimum three clear days for notice of a meeting does not include:

  • the day of issue of the agenda, or;
  • the day of the meeting, or;
  • a Sunday, or;
  • a day of the Christmas break, or;
  • a day of the Easter break, or;
  • of a bank holiday, or;
  • a day appointed for public thanksgiving or mourning.

Meeting in Public

All meetings of our Council are open to the public, except in limited defined circumstances. We can only decide, by resolution, to meet in private when discussing confidential business or for other special reasons where publicity would be prejudicial to the public interest.

Those reasons might include, for example, discussing the conduct of employees, negotiations of contracts or terms of tender, or the early stages of a legal dispute.

Posted by Tim Prater in Agenda, Sea Festival
Environment Committee Agenda 09-09-2024

Environment Committee Agenda 09-09-2024

The agenda for the Sandgate Parish Council Environment Committee meeting, to held on 9th September 2024 at 6.30pm.

Env-Agenda-09-09-24a

The Environment Committee meeting is open to press and public. If any member of the public wishes to attend, please can they notify clerk@sandgatepc.org.uk in advance. This allows us to ensure we have sufficient seats and allow reasonable spacing.

Previous Sandgate Parish Council Environment Committee Agenda and Minutes. We publish agendas a few days before a meeting. We then post draft minutes in the week after a meeting.

Most of our meetings will be broadcast live on our Facebook page. Recordings of the meetings will be left on Facebook for a few months after the meeting so they can be watched back later. Comments left on Facebook broadcasts during the meeting are not be monitored and are not a way of feeding back to the Council.

Minimum Notice

We issue agendas at least three clear days before a meeting. We display them on the noticeboard in the library, Parish noticeboards on the Village Green and by Enbrook Valley shops, and on our website.

The minimum three clear days for notice of a meeting does not include:

  • the day of issue of the agenda, or;
  • the day of the meeting, or;
  • a Sunday, or;
  • a day of the Christmas break, or;
  • a day of the Easter break, or;
  • of a bank holiday, or;
  • a day appointed for public thanksgiving or mourning.

Meeting in Public

All meetings of our Council are open to the public, except in limited defined circumstances. We can only decide, by resolution, to meet in private when discussing confidential business or for other special reasons where publicity would be prejudicial to the public interest.

Those reasons might include, for example, discussing the conduct of employees, negotiations of contracts or terms of tender, or the early stages of a legal dispute.

Posted by Tim Prater in Agenda, Environment