Sandgate Parish Council uses (the excellent) Scribe Accounts to manage our Council accounts and generate reports.
Sandgate Parish Council’s finances are governed by our Financial Regulations and Standing Orders, and every Town and Parish Council has similar rules. Because those rules govern our financial management, we can only amend or vary them by a Council resolution.
The Council’s Standing Orders require quarterly reporting of receipts, payments and balances. For instance, they say at 17.c:
The Responsible Financial Officer shall supply to each councillor as soon as practicable after 30 June, 30 September and 31 December in each year a statement to summarise:
i. the council’s receipts and payments for each quarter;
ii. the council’s aggregate receipts and payments for the year to date;
iii. the balances held at the end of the quarter being reported
and which includes a comparison with the budget for the financial year and highlights any actual or potential overspends.
We are seeking from 2022 to publish our reports update monthly to exceed that requirement. Consequently we will consider the reports at the next Parish Council Resources Committee meeting.
Sandgate Parish Council uses (the excellent) Scribe Accounts to manage our Council accounts and generate reports.
Sandgate Parish Council’s finances are governed by our Financial Regulations and Standing Orders, and every Town and Parish Council has similar rules. Because those rules govern our financial management, we can only amend or vary them by a Council resolution.
The Council’s Standing Orders require quarterly reporting of receipts, payments and balances. For instance, they say at 17.c:
The Responsible Financial Officer shall supply to each councillor as soon as practicable after 30 June, 30 September and 31 December in each year a statement to summarise:
i. the council’s receipts and payments for each quarter;
ii. the council’s aggregate receipts and payments for the year to date;
iii. the balances held at the end of the quarter being reported
and which includes a comparison with the budget for the financial year and highlights any actual or potential overspends.
We are seeking from 2022 to publish our reports update monthly to exceed that requirement. Consequently we will consider the reports at the next Parish Council Resources Committee meeting.
Sandgate Parish Council uses (the excellent) Scribe Accounts to manage our Council accounts and generate reports.
Sandgate Parish Council’s finances are governed by our Financial Regulations and Standing Orders, and every Town and Parish Council has similar rules. Because those rules govern our financial management, we can only amend or vary them by a Council resolution.
The Council’s Standing Orders require quarterly reporting of receipts, payments and balances. For instance, they say at 17.c:
The Responsible Financial Officer shall supply to each councillor as soon as practicable after 30 June, 30 September and 31 December in each year a statement to summarise:
i. the council’s receipts and payments for each quarter;
ii. the council’s aggregate receipts and payments for the year to date;
iii. the balances held at the end of the quarter being reported
and which includes a comparison with the budget for the financial year and highlights any actual or potential overspends.
We are seeking from 2022 to publish our reports update monthly to exceed that requirement. Consequently we will consider the reports at the next Parish Council Resources Committee meeting.
It has to be said that in the whole history of this newsletter, since the Sandgate Community Garden began, this one has been the most challenging! Having managed up to now to avoid catching Covid, it has come knocking on my door, and I (Leonie) am just going into my second week stuck at home. Fortunately we have good communication systems amongst our lovely dedicated team of gardeners, and so I have managed to glean all that has been happening without me.
The great thing about knowing so many vegetable growers is that they are experts at making the most delicious soups. Many thanks to Erica for a large pot of spicy veg soup / stew which was just the thing needed at that time, for the shopping delivered to the door, and all the messages offering help, it was most appreciated and just confirms that our community is truly amazing.
Parsnip soup made from our own garden parsnips was again causing some envy. Knowing that we are frequently asked for the recipes, the maker Rosie, has already obliged:
Parsnip Soup Recipe. – 3 parsnips – 600 ml water – Chicken stock cube – Knob of butter – Milk to taste Prepare and chop parsnips. Fry for a short time in butter. Add chicken stock. When soft liquidise, add milk, salt, pepper. As I used community garden parsnips I relied on their flavour so didn’t add an onion or herbs/spices. Recipe approx amounts.
St Valentine’s Day marks the beginning of the seed sowing for the year, when peas for shoots, coriander, parsley, spinach, cabbage, spring onions, broccoli and radishes got sown indoors to germinate in modules or seed trays. This year we have at least a dozen varieties of lettuce which will be interesting. The broccoli failed to germinate at all however the seed packet was out of date and this time the gamble of giving them a go, failed. There is still plenty of time to try again.
Rosie has been highly delighted with her homegrown purple sprouting broccoli this week and sent a picture, shown below. It can be true that much of growing anything is based on luck, faced with weather conditions, insects, and hungry pigeons; however the results are looking pretty good. Her variety is earlier than ours at Enbrook Park, which is not due to be ready to pick until April. Of course, if you have the time to plan, plus plenty of room it is possible to have broccoli in season all year round.
The Incredible Edible group have recently bought a 110 litre water bowser on large wheels which can be pulled by hand along the street to water planters. It will be very interesting to find out just how manoeuvrable and easy to use this thing will be, as we always have issues in getting enough water to some of the other garden areas outside of Enbrook Park and have so far had to rely on carting 20 litre containers full of water about. The only foreseen problem is that Sandgate has so many hills and a full bowser might possibly be something that only the strongest can manage. We are looking forward to giving it a go.
I have been saved the misery of having to see the garden at Enbrook Park the day after storm Eunice which struck on Friday. It seems there were no broken trees or branches this time, but naturally the fleece and mesh covers got a good battering as did many of the plants. All was put right on Saturday morning by our gardeners, however the pond has got more things floating in it than it should, and it is not very clear if high winds are set to return over the next few days. Fingers are crossed that the very worst has now passed.
The beekeepers have just been celebrating the fact that the bees at the garden hives are able to forage and collect pollen now that spring is on the horizon.
What’s next?
Sow broccoli seeds
Sow more radishes
Sort out the pond
Check on all the other growing areas for any damage
Erica’s spicy veg soup/stew with fresh corianderRosie’s parsnip soupRosie’s successful purple sproutingIncredible Edible water bowser
You can find previous Sandgate Parish Planning Agendas and Minutes on this website. We publish agendas a few days before a meeting. The Clerk then posts draft minutes in the week after a meeting.
We broadcast our meetings live on our Facebook page (although we’re sorry: this one was not). Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!
The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.
The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.
Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.
Sandgate Parish Council currently holds a long lease for the public library and parish office premises in Sandgate High Street. We are issuing this invitation to tender for internal building works to the library.
Improvement of access to the building for all is important to the Parish Council. This is not just making it easier to get into and use the library in opening hours, but also to extend the use of the premises for more community activities and events.
We have a number of issues currently we wish to resolve:
Library Entrance
Currently the building’s entrance doorway is unwelcoming and difficult to use for those in and with buggies, prams, wheelchairs and mobility issues. We want to improve that by repositioning and replacing the front door, lighting and door opening mechanism.
Toilet
The only toilet in the building is currently not for public use and is inaccessible for those with mobility issues. We want the toilet, and its access, remodelled to make it accessible to all.
Storage
We have limited storage in the library. To fix this, we’re proposing a large built in secure storage area is built at the rear of the library. This would extend along the back wall with shelving and sliding doors.
Invitation to Tender
Sandgate Parish Council would be pleased to receive quotations for these works from local suppliers. We’d prefer quotations for all 3 of the works above, but are happy to consider options with a variety of local contractors working together.
We recommend making an appointment to see the library and discuss the proposed works before tending a quotation. Also, contractors will have to have relevant insurances and references for similar works.
The agenda of Sandgate’s Parish Council Planning Committee meeting. The meeting will be on 22nd February 2022, at 6.30pm, or the end of the preceding Full Council meeting, whichever is earlier. It will be held in Sandgate Library.
The Planning Committee meeting is open to press and public. If any member of the public wishes to attend, please can they notify clerk@sandgatepc.org.uk in advance. This allows us to ensure we have sufficient seats and allow reasonable spacing.
Most of our meetings will be broadcast live on our Facebook page. Recordings of the meetings will be left on Facebook for a few months after the meeting so they can be watched back later. Comments left on Facebook broadcasts during the meeting are not be monitored and are not a way of feeding back to the Council.
Minimum Notice
We issue agenda’s at least three clear days before a meeting. We display them on the noticeboard in the library, Parish noticeboards on the Village Green and by Enbrook Valley shops, and on our website.
The minimum three clear days for notice of a meeting does not include:
the day of issue of the agenda, or;
the day of the meeting, or;
a Sunday, or;
a day of the Christmas break, or;
a day of the Easter break, or;
of a bank holiday, or;
a day appointed for public thanksgiving or mourning.
Meeting in Public
All meetings of our Council are open to the public, except in limited defined circumstances. We can only decide, by resolution, to meet in private when discussing confidential business or for other special reasons where publicity would be prejudicial to the public interest.
Those reasons might include, for example, discussing the conduct of employees, negotiations of contracts or terms of tender, or the early stages of a legal dispute.
Sandgate Parish Council uses (the excellent) Scribe Accounts to manage our Council accounts and generate reports.
Sandgate Parish Council’s finances are governed by our Financial Regulations and Standing Orders, and every Town and Parish Council has similar rules. Because those rules govern our financial management, we can only amend or vary them by a Council resolution.
The Council’s Standing Orders require quarterly reporting of receipts, payments and balances. For instance, they say at 17.c:
The Responsible Financial Officer shall supply to each councillor as soon as practicable after 30 June, 30 September and 31 December in each year a statement to summarise:
i. the council’s receipts and payments for each quarter;
ii. the council’s aggregate receipts and payments for the year to date;
iii. the balances held at the end of the quarter being reported
and which includes a comparison with the budget for the financial year and highlights any actual or potential overspends.
We are seeking from 2022 to publish our reports update monthly to exceed that requirement. Consequently we will consider the reports at the next Parish Council Resources Committee meeting.
The agenda of Sandgate’s Parish Council Planning Committee meeting. The meeting will be on 15th February 2022, at 7pm, or the end of the preceding Full Council meeting, whichever is earlier. It will be held in Sandgate Library.
The Planning Committee meeting is open to press and public. If any member of the public wishes to attend, please can they notify clerk@sandgatepc.org.uk in advance. This allows us to ensure we have sufficient seats and allow reasonable spacing.
Most of our meetings will be broadcast live on our Facebook page. Recordings of the meetings will be left on Facebook for a few months after the meeting so they can be watched back later. Comments left on Facebook broadcasts during the meeting are not be monitored and are not a way of feeding back to the Council.
Minimum Notice
We issue agenda’s at least three clear days before a meeting. We display them on the noticeboard in the library, Parish noticeboards on the Village Green and by Enbrook Valley shops, and on our website.
The minimum three clear days for notice of a meeting does not include:
the day of issue of the agenda, or;
the day of the meeting, or;
a Sunday, or;
a day of the Christmas break, or;
a day of the Easter break, or;
of a bank holiday, or;
a day appointed for public thanksgiving or mourning.
Meeting in Public
All meetings of our Council are open to the public, except in limited defined circumstances. We can only decide, by resolution, to meet in private when discussing confidential business or for other special reasons where publicity would be prejudicial to the public interest.
Those reasons might include, for example, discussing the conduct of employees, negotiations of contracts or terms of tender, or the early stages of a legal dispute.
We broadcast our meetings live on our Facebook page (although we’re sorry: this one was not). Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!
The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.
The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.
Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.
Report a Highways Issue
Kent Highways are responsible for maintaining and repairing roads and pavements.
Let Kent Highways know about highways problems via their online reporting tool, to help them schedule repairs.
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