Planning Committee Agenda 21-06-2022

Planning Committee Agenda 21-06-2022

The agenda of Sandgate’s Parish Council Planning Committee meeting. The meeting will be on 21st June 2022, at 7pm or at the fall of the preceding Full Council meeting. It will be held in Sandgate Library.

Planning-Agenda-21.06.22-doc

The Planning Committee meeting is open to press and public. If any member of the public wishes to attend, please can they notify clerk@sandgatepc.org.uk in advance. This allows us to ensure we have sufficient seats and allow reasonable spacing.

Previous Sandgate Parish Council Planning Committee Agenda and Minutes. We publish agendas a few days before a meeting. We then post draft minutes in the week after a meeting.

Most of our meetings will be broadcast live on our Facebook page. Recordings of the meetings will be left on Facebook for a few months after the meeting so they can be watched back later. Comments left on Facebook broadcasts during the meeting are not be monitored and are not a way of feeding back to the Council.

Minimum Notice

We issue agendas at least three clear days before a meeting. We display them on the noticeboard in the library, Parish noticeboards on the Village Green and by Enbrook Valley shops, and on our website.

The minimum three clear days for notice of a meeting does not include:

  • the day of issue of the agenda, or;
  • the day of the meeting, or;
  • a Sunday, or;
  • a day of the Christmas break, or;
  • a day of the Easter break, or;
  • of a bank holiday, or;
  • a day appointed for public thanksgiving or mourning.

Meeting in Public

All meetings of our Council are open to the public, except in limited defined circumstances. We can only decide, by resolution, to meet in private when discussing confidential business or for other special reasons where publicity would be prejudicial to the public interest.

Those reasons might include, for example, discussing the conduct of employees, negotiations of contracts or terms of tender, or the early stages of a legal dispute.

Posted by Tim Prater in Agenda, Planning

Sandgate Community Garden: Update 12 June 2022

Sandgate Community Garden Team Diary Entry for 12th June: Potatoes, Brockhill School, Stream Walk Community Garden and the Golden Arrow.

It seems the temperatures are beginning to rise, and the cucumbers are not looking quite so sickly, even the dwarf beans have started to perk up a bit and the courgettes are just starting to show the first fruits.  We seem to have managed to keep up with the removal of the side shoots on the tomatoes this year, and are doing the same with the hop plants too.  One of the beds of broad beans got stripped and uprooted to make way for a new planting of lettuces.  It made an entire trug full of bean pods, and we were able to let any visitors take some, and have plenty enough to take home too. 

Having inspected the first plot of early potatoes, we took an executive decision to pull them up as they looked large enough on having an initial rummage around in the soil, and anyway we do need the room.  Our gardeners working towards their Duke of Edinburgh Award had planted them back in March, and they were delighted to now be harvesting them, so we left them to it, listening to all the squeals of delight when they found more buried ‘treasure’.

Our young volunteers are at Brockhill School in Hythe, and we were invited to go and have a look at an amazing walled garden the school has on site.  It has been out of use for some time, and the fantastic greenhouses need lots of restoration, but what a fabulous resource to have.  The master plan is to get the garden up and running again for the children to start learning about horticulture.  Such an exciting project, and so looking forward to seeing the progress as it happens.  We hope to keep you informed on that.

We also had an invite to go and visit Stream Walk Community Garden in Whitstable.  We had visited the garden some time ago, but during the pandemic, the garden had a change of committee and new blood to carry the project on and indeed upwards to yet another level.  Much larger than any of our spaces, the garden is right in the community and so gets plenty of people using the space.  The gardeners made us feel so very welcome, and spent much of their time with us telling us about the project.  We always like to analyse such trips to consider our practices and if we can take anything learnt on board, and usually come to the conclusion we are different in several ways – however who knows what the future may bring.

One thing we do really appreciate is that we are also quite visible in our community, in lots of different areas, and fortunate enough to have local support to keep us up and running.  After the jubilee weekend, we were invited to go to the Golden Arrow to pick up the takings from the various events that went on such as the tombola and raffle.  Richard and Shona the landlords handed over a massive £570.  They wanted any money they made to go to the Sandgate Community Garden team as we are always out and about in the Golden Valley and Fremantle Park, and we are all working towards community in the Golden Valley.  We are most grateful and humbled.

This week in the Golden Valley at Fremantle Park, some of the lads from the Shorncliffe Barracks came out to help us plant the globe artichokes, some gooseberry and currant bushes, as well as more flowering annuals.  Next week they are going to be helping one of our other contacts, Rosemary at the Romney Marsh Community Garden with several chores she has lined up.  They are certainly keeping busy.

Finally: Advance Notice – next week’s newsletter will be a day later, because of a family wedding in East Sussex (that is if the groom has recovered from covid which appeared in the last couple of days!).

What’s next?

  • Prick out the kale, swede and basil seedlings.
  • Plant the next batch of lettuces and spring onions
  • Sow the purple sprouting
  • Order more seeds
  • Take up the next bed of broad beans

This weeks update from the Sandgate Community Garden Diary.

Posted by Tim Prater in Sandgate Community Garden
PWLB Loan Reserve Report May 2022

PWLB Loan Reserve Report May 2022

Updated PWLB Loan Reserve report for Sandgate Parish Council to May 2022.

Loan Reserve Report

PWLB_tracker_2018_2022-x1

We have previously issued PWLB Reports quarterly alongside committee reports. We will aim to do so from now using this standalone format.

The PWLB loan reserve was formed following our receipt of a loan of £500,000 from the Public Works Loan Board in August 2018 for the purchase of land which then fell through. Despite lobbying Government, the PWLB (a branch of the Treasury) refused to cancel the loan and take the money back from us without requiring a six figure penalty fee. They did, however, confirm the money could be retained and invested by the Council.

The Council has committed that the costs of the loan will not fall on taxpayers through increased Council Tax without a consultation on doing so. We have held no such consultation to date.

As such, we placed the full loan amount in a defined PWLB Loan Reserve.

  • All payments for that loan (capital repayments, interest payments) come out of that reserve.
  • All income from that loan (currently interest payments on the loan amount) we put into that reserve. The value of the reserve is published regularly (quarterly).

At this time, while the costs of the loan exceed the income (due to historically low interest rates), the value of our PWLB Loan Reserve is dropping. Although we seek investments with the best return, we want security for the money (so it is all currently in accounts backed by guarantee up to £85,000 per account) and some investments are not open to local authorities, so there are limits on what we can do.

Financial Reporting

Previous Sandgate Parish Council Resources Committee Agendas, Minutes and Financial Reports.

Sandgate Parish Council uses (the excellent) Scribe Accounts to manage our Council accounts and generate reports.

Sandgate Parish Council’s finances are governed by our Financial Regulations and Standing Orders. Every Town and Parish Council has similar rules. Because those rules govern our financial management, we can only amend or vary them by a Council resolution.

Our Council’s Standing Orders require quarterly reporting of receipts, payments and balances. For instance, they say at 17.c:

The Responsible Financial Officer shall supply to each councillor as soon as practicable after 30 June, 30 September and 31 December in each year a statement to summarise:

i. the council’s receipts and payments for each quarter;

ii. the council’s aggregate receipts and payments for the year to date;

iii. the balances held at the end of the quarter being reported

and which includes a comparison with the budget for the financial year and highlights any actual or potential overspends.

Posted by Tim Prater in Agenda, Resources
Financial Reports May 2022

Financial Reports May 2022

Updated financial reports for Sandgate Parish Council for May 2022, and the financial year 2022-23 to date.

Payment and Receipts Summary

summary-payments-Receipts-update-May-22

Receipts in Month

Receipts-May-22

Payments in Month

payments-list-update-May-22

Reserve Balances

Reserves-May-22

VAT Summary

VAT-Summary-May-22

Bank Reconciliation

Reconciliation-May-22

Previous Sandgate Parish Council Resources Committee Agendas, Minutes and Financial Reports.

Sandgate Parish Council uses (the excellent) Scribe Accounts to manage our Council accounts and generate reports.

Sandgate Parish Council’s finances are governed by our Financial Regulations and Standing Orders. Every Town and Parish Council has similar rules. Those rules govern our financial management, and we can only amend or vary them by a Council resolution.

The Council’s Standing Orders require that we report quarterly on receipts, payments and balances. For instance, they say at 17.c:

The Responsible Financial Officer shall supply to each councillor as soon as practicable after 30 June, 30 September and 31 December in each year a statement to summarise:

i. the council’s receipts and payments for each quarter;

ii. the council’s aggregate receipts and payments for the year to date;

iii. the balances held at the end of the quarter being reported

and which includes a comparison with the budget for the financial year and highlights any actual or potential overspends.

We are now publishing our reports monthly to exceed that requirement. We then consider those reports at the next Parish Council Resources Committee meeting.

Posted by Tim Prater in Agenda, Resources
Resources Minutes 07-06-2022

Resources Minutes 07-06-2022

The minutes of Sandgate’s Parish Council Resources Committee meeting, held on 7th June 2022, in Sandgate Library.

Resources-Minutes-7th-June-2022

You can find previous Sandgate Parish Council Resources Committee Agendas, Minutes and Financial Reports on this website. We publish agendas a few days before a meeting. The Clerk then posts draft minutes in the week after a meeting.

We broadcast our meetings live on our Facebook page. Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!

The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.

The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.

Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.

Posted by Tim Prater in Minutes, Resources
ECM Minutes 24-05-2022

ECM Minutes 24-05-2022

The minutes of the Sandgate Parish Council Extraordinary Parish Council meeting, held on 24th May 2022, in Sandgate Library at 6pm.

Extraordinary-meeting-minutes-24-05-22

We keep a full list of previous Sandgate Parish Council Meeting Agenda and Minutes on this website. We publish those agendas a few days before each meeting, and will also post draft minutes in the week after a meeting.

Most of our meetings are broadcast live on our Facebook page. We’ll then leave those recordings on Facebook for a few months after the meeting so you can watch them back later.

Meeting in Public

All meetings of our Council are open to the public, except in limited defined circumstances. We can only decide, by resolution, to meet in private when discussing confidential business or for other special reasons where publicity would be prejudicial to the public interest.

Those reasons might include, for example, discussing the conduct of employees, negotiations of contracts or terms of tender, or the early stages of a legal dispute.

Posted by Tim Prater in Council, Minutes

Sandgate Community Garden: Update 5 June 2022

Sandgate Community Garden Team Diary Entry for 5th June: Planty Jubes.

Happy Jubilee weekend!

We hope you are enjoying the celebrations this weekend, and that the weather is not spoiling things going on wherever you are.  In the garden we have been rejoicing over the appearance of some decent rain, which lightens the load as regards watering, and saves us much time, however now some of the more tender plants, especially the cucumbers are complaining about too much water and cooler temperatures – still, that is British weather for you.

The Parish Council have had the signs put up in Sandgate and Fremantle Park in the new orchards as part of the ‘Queens Green Canopy’ for the Platinum Jubilee, and very smart they look too.  We are still working on the orchards, adding herbs and bee friendly self-sown flowers in Sandgate Park, and more of the same plus fruit bushes and globe artichokes in Fremantle Park.  As we are working we have several people stopping to say hello, which is always welcome, and to comment on how well cared for the parks are looking, and how lovely it all is.  Sometimes when it is cold, damp and blowing a ‘hoolli’, you begin to wonder as a volunteer, exactly why it is you are there, but just one positive comment from a passer-by makes it all worthwhile.  We always try to pass on the thanks to the Parish Council too, as the improvements are not just about that ‘cherry on the top’ that we are doing.

A couple of us were helping out at the Golden Valley family fun afternoon hosted by the Golden Arrow on Friday.  It was a fabulous afternoon, and a great time was had by all with Face painting, tombola, children’s games, cake competition, barbecue, a talented singer to entertain, and Pimms tent.  Not sure who had the idea to hand out water pistols to all the children at one point, but we all really enjoyed the event.  The highlight for us was being asked to judge the cake baking competition, probably based on the fact that I in particular, really like cake, so it was a match made in heaven.  Many thanks go to Sandqate Parish Council for being kind enough to donate three prizes which were given out to the winners.

Lots of seeds got sown this week such as swede and beetroot, a few more spring onions, and more basil.  The pea shoots were taken up on Saturday as they were getting tired of having their shoots removed twice every week, making way for the leeks sown in April, and a few celeriac plants.  In spite of the weather, the tomatoes have managed to put on a little growth and needed tying in again to their stakes; then the carrot bed got a good sort out as it was thoroughly overcrowded and needed thinning, this involved crawling around on hands and knees or just sitting right in the patch itself to get done properly.

Our Saturday morning session brought many visitors again, including a new young family to Sandgate finding us for the first time, a lady from Canada from growing zone three, (where there is literally only three growing months in the entire year before it gets simply too cold), and our delightful Ukrainian ladies came again to sow more seeds and admire the beauty of the mares tails before finding out how much of a nightmare they are in the garden and to ruthlessly pull them up instead!  In contrast, the Ukrainian ladies were saying just how cold is the English summer compared to the Ukraine, where our temperatures feel more like their winter, therefore the jumpers and cardigans were out in force, whilst we were sporting shorts and T shirts!

What’s next?

  • Still got lots of annuals to plant in various areas.
  • Keep checking for mares tails coming through at Golden Valley planters.
  • We need some more beetroot and spring onion seeds
  • Keep checking new plantings for moisture levels and all pots watered.
  • Plant the globe artichokes

This weeks update from the Sandgate Community Garden Diary.

Posted by Tim Prater in Sandgate Community Garden

Sandgate Jubilee: In Pictures

Photos from across some of the Jubilee events happening in Sandgate over the weekend. We know there were more events (like the family fun day in the Golden Valley led by the Golden Arrow team and volunteers).

Our thanks to Sal Kenward, Gaye Thomas and Tim Prater for the photos below. Most importantly, we would love to add your events and photos too as a lasting record of the weekend. Please send them to tim@prater.org.uk if you’d like to see them added here: thank you!

Beacon Lighting: Sandgate Esplanade, Thursday 2nd June

Golden Valley Jubilee Party, Golden Valley Car Park & Golden Arrow, Friday 3rd June

The Golden Valley family fun afternoon was hosted by the Golden Arrow on Friday.  It was a fabulous afternoon, and a great time was had by all with face painting, tombola, children’s games, cake competition, barbecue, a talented singer to entertain, and a Pimms tent!

Sandgate Jubilee Street and Beach Party: Granville Parade, Sunday 5th June

The Jubilee Street and Breach Party was arranged jointly by the Sandgate Society, Folkestone Rowing Club, Sandgate Parish Council and supported by businesses throughout Sandgate. Finally, thanks to all of those, and those who attended, for making it a great afternoon!

Sandgate “Green Canopy” Orchards Dedication: Fremantle Park and Sandgate Park, Tuesday 31st May

Our two new orchards have been dedicated to the Queen’s Green Canopy in honour of the Platinum Jubilee. Parish Council Chairman Tim Prater went to both parks to oversee the installation of the commemorative plaques. Because Tim didn’t install them, they look great!

Our orchards each have 12 mixed fruit trees, with one in Sandgate Park and the other in Fremantle Park. The trees were firstly chosen, then planted, and now tended by our friends the Sandgate Community Garden team who made it happen.

Posted by Tim Prater in News
Applications for Energy Rebate Scheme to Open

Applications for Energy Rebate Scheme to Open

Folkestone & Hythe District Council has launched the next phase of the energy rebate scheme.

The government is providing a £150 rebate to council tax payers in bands A-D (and E if in receipt of disabled persons reduction) to help with rising energy costs. This is a one-off payment and will not have to be repaid.

The payment has already been made to more than 26,000 households in Folkestone & Hythe who pay their council tax by Direct Debit, equating to nearly £4m.

Letters will be sent to those households who do not pay by Direct Debit over the next three weeks. These contain a link to an online form where householders can apply for their rebate. Anyone unable to go online is asked to call 01303 853555 and select option 2.

Householders are asked not to get in touch until after they have received their letter.

If anyone is unable to claim their £150, the money will be put against their council tax account. This can be used to reduce their usual council tax payments or it can be claimed via the existing refund process at any point in the coming months. 

Cllr Tim Prater – Cabinet Member for Revenues, Benefits, Anti-Fraud and Corruption – said:

“It’s good news more than half the eligible households in the district have already had their rebate. However, this stage of the energy rebate scheme is an important one. Some householders who do not pay by Direct Debit can be hard to reach.

“Every remaining eligible household will receive a letter in the next few weeks explaining how to claim. We would like to spread the message that they can either respond online or by making a simple phone call – all the information is in the letter.

“We will also be launching a poster campaign across the district to promote this phase of the scheme far and wide. That is in addition to the letters, our website and social media. But please: if you have friends and relatives who have had their letter but not acted on it, tell them it’s important they do so to get their rebate.”

Cllr Prater added a reminder to those without internet access not to call until they have received their letter.

For any queries about the energy rebate scheme, please email energy.rebate@folkestone-hythe.gov.uk.

You can find further information on the energy rebate scheme here: https://www.folkestone-hythe.gov.uk/energyrebate

Posted by Tim Prater in News