Planning Committee Agenda 05-12-2022

Planning Committee Agenda 05-12-2022

The agenda for the Sandgate Parish Council Full Parish Council meeting, to held on 5th December 2022, in Sandgate Library at the fall of the Full Council meeting or 7pm, whichever is later.

Planning-Agenda-05-12-22

The Planning Committee meeting is open to press and public. If any member of the public wishes to attend, please can they notify clerk@sandgatepc.org.uk in advance. This allows us to ensure we have sufficient seats and allow reasonable spacing.

Previous Sandgate Parish Council Planning Committee Agenda and Minutes. We publish agendas a few days before a meeting. We then post draft minutes in the week after a meeting.

Most of our meetings will be broadcast live on our Facebook page. Recordings of the meetings will be left on Facebook for a few months after the meeting so they can be watched back later. Comments left on Facebook broadcasts during the meeting are not be monitored and are not a way of feeding back to the Council.

Minimum Notice

We issue agendas at least three clear days before a meeting. We display them on the noticeboard in the library, Parish noticeboards on the Village Green and by Enbrook Valley shops, and on our website.

The minimum three clear days for notice of a meeting does not include:

  • the day of issue of the agenda, or;
  • the day of the meeting, or;
  • a Sunday, or;
  • a day of the Christmas break, or;
  • a day of the Easter break, or;
  • of a bank holiday, or;
  • a day appointed for public thanksgiving or mourning.

Meeting in Public

All meetings of our Council are open to the public, except in limited defined circumstances. We can only decide, by resolution, to meet in private when discussing confidential business or for other special reasons where publicity would be prejudicial to the public interest.

Those reasons might include, for example, discussing the conduct of employees, negotiations of contracts or terms of tender, or the early stages of a legal dispute.

Posted by Tim Prater in Agenda, Planning

Sandgate Community Garden: Update 27 November 2022

Sandgate Community Garden Team Diary Entry for 27th November: The Christmas Tree has arrived before the first frost…

The Sandgate Christmas tree arrived this week and was promptly hoisted into place on the village green outside the chip shop.  It seems hard to believe it is that time of year again, but here we are, time is hurtling on towards the shortest day of the year. 

You may have noticed that the Christmas tree is not the only tree on the green this year; we also have a banana tree in front of a rather enormous tomato plant, still producing tomatoes.  We do, and have planted a few plants and bulbs on the green, but it has to be said that we did not plant the banana or the tomato!   Interestingly we seem to have a guerrilla gardener in our midst, and their identity is a complete mystery.  This is not the only garden they have added to either, the alleyway garden between Chichester Road and Meadowbrook also had some additions of Achocha vines.  We think this guerrilla gardener or perhaps gardeners know their stuff and so far are keeping their identity a complete secret.  Well, community gardens are all about the community and the inhabitants, so it is a great thing that there are other people out there in the locality wanting to make the area green and fruitful.

(As a matter of fact, the banana tree is not actually a tree but an herb, closely related to ginger, with a succulent, soft stem compared to the wood of the tree.)

The wet weather continued this week, and yet another gardening session missed because of it on Wednesday.  It seems to follow a pattern of torrential rain and high winds followed by some glorious sunshine, and then the pattern continues over again.  The problem is to catch the sunshine when it happens, before the rains appear once more.  In our green spaces, the grass is still growing and is long, but the ground is too saturated in places to be able to take the weight of a mower.  We would have liked to have finished putting all the bulbs in this week, but have had to cancel other gardening sessions and try again next week if the weather should be kinder. 

We did manage to clear lots more fallen leaves and add to the leaf mulch compost pile which is growing taller and taller, however in spite of all the strong winds there are still plenty of leaves stubbornly clinging onto the branches, probably due to the lack of any frost so far.  We also pulled up more of the Jerusalem artichokes, some of which will be planted into pots to plant out in the spring.  The new rhubarb was also due to be planted out at Fremantle Park but instead they have also been put into pots, the reason being that such saturated ground followed possibly by much colder weather can stress and kill a thick, newly planted root before it gets the chance to take proper hold, and indeed last year we lost two newly planted rhubarb roots this way, although others survived.

Our last plantings of broad beans do not seem to mind this weather and are suffering more from being picked on by the wildlife, probably birds, which pull them out of the ground, then lose interest leaving the bare roots exposed.  If found quickly enough the beans can be replanted, and once they have put their roots out into the soil they will be fixed in place.  This can also happen to onion and garlic sets too.  Luckily at Enbrook there was only a couple of missing plants which have been replaced from our spares. 

What’s next?

  • Bulbs to plant at Sandgate Park and trees to mulch
  • Nasturtiums to thin out
  • Brambles to clear from under the fig tree
  • Pot up plenty of Jerusalem artichokes to plant in the Golden Valley in Spring

This weeks update from the Sandgate Community Garden Diary.

Posted by Tim Prater in Sandgate Community Garden
Parish Council Meeting Agenda 05-12-2022

Parish Council Meeting Agenda 05-12-2022

The agenda for the Sandgate Parish Council Full Parish Council meeting, to held on MONDAY 5th December 2022, in Sandgate Library at 6.30pm.

Agenda-council-meeting-05-12-22

The Council meeting is open to press and public. If you would like to attend this meeting, please notify clerk@sandgatepc.org.uk in advance. Letting us know allows us to make sure we have sufficient seats for you and allow reasonable spacing.

We keep a full list of previous Sandgate Parish Council Meeting Agenda and Minutes on this website. We publish those agendas a few days before each meeting, and will also post draft minutes in the week after a meeting.

Most of our meetings are broadcast live on our Facebook page. We’ll then leave those recordings on Facebook for a few months after the meeting so you can watch them back later.

Minimum Notice

We issue agenda’s at least three clear days before a meeting. We display them on the noticeboard in the library, Parish noticeboards on the Village Green and by Enbrook Valley shops, and on our website.

The minimum three clear days for notice of a meeting does not include:

  • the day of issue of the agenda, or;
  • the day of the meeting, or;
  • a Sunday, or;
  • a day of the Christmas break, or;
  • a day of the Easter break, or;
  • of a bank holiday, or;
  • a day appointed for public thanksgiving or mourning.

Meeting in Public

All meetings of our Council are open to the public, except in limited defined circumstances. We can only decide, by resolution, to meet in private when discussing confidential business or for other special reasons where publicity would be prejudicial to the public interest.

Those reasons might include, for example, discussing the conduct of employees, negotiations of contracts or terms of tender, or the early stages of a legal dispute.

Posted by Tim Prater in Agenda, Council

Sandgate Community Garden: Update 20 November 2022

Sandgate Community Garden Team Diary Entry for 20th November: Fortune Two and Combo have landed.

When the Bewick’s swans arrive in the UK from Russia it is said to mark the beginning of winter.  This year they have arrived later than at any time since 1965 probably because their Arctic home is getting warmer or perhaps they have been trying to dodge the missiles in their mission to seek out warmer weather.  Nineteen year old Fortune Two and Combo were the first to arrive, they have been together since 2005; long may they migrate here!

The theme of unusual weather patterns continued this week in Sandgate.  It has now gone mid-November and no sign of even a slight frost.  Instead we had more of the same howling winds and lashing rain, and although it feels chilly to be out in all of that, the temperatures continue to be high enough for plenty of plants to put on growth.  It is astonishing to see that the wild garlic at Enbrook Park is really high already when it should perhaps only just be starting to poke its head above ground.  The flower and herb section continues to look lush and full of flower including the most attractive dead nettle, Lamium, from the Greek word ‘lamia’ meaning ‘devouring monster with open jaws’.  Indeed the flowers do look quite menacing, especially if you are the insect trying to navigate those jaws in search of nectar.  None of the garden hive bees would have been attending to those flowers on Wednesday, and neither were there any gardeners as the heavy rain kept us all away.  As a result, not all of our tasks for the week got completed so they will get put back on the list for this coming week and with all being well.

Now all the broad beans have been planted, we have kept extra plants just in case there are any casualties.  None of the planted out beans have been tampered with, but the spare beans still growing in module trays have unfortunately been found by the local rodents, probably mice, and even though the beans have already sprouted, they have been pulled up and gnawed.  They were moved to higher ground in an attempt to put the mice off, but they were attacked again; so now the remaining few beans have to be taken in at night time until they can be finally planted. 

We were fortunate enough to get some help with some tasks at Fremantle Park and the Golden Valley shops this week.  Some of the men from Napier Barracks came out to plant spring bulbs and clear some of the old summer growth, plus brambles and ivy which was starting to creep across the ground again from the fence lines.  They are always so enthusiastic and hardworking that we were quite exhausted by the time it got dark and we had to tidy away.  They are booked to come out again next week to help with more tidying and mulching of the community orchards, plus planting even more spring bulbs.  We bought bags and bags of spring bulbs this year, but they seem to have gone nowhere when you stop to consider how large the areas we are planting up are.  The only difficulty was trying to get across that the best look for a natural garden is to throw the bulbs up in the air and plant them where they fall – not to plant them in straight lines, equidistant from the last!  We are certainly looking forward to seeing the results in the spring that is if the bulbs know when it is spring!

Last but not least, we are delighted that some of our gardeners were at the sustain Sandgate meeting at the Old Fire Station.  It was a most interesting and very positive gathering, with plenty of ideas already being looked at and tackled.  The next meeting should be in January, and the Sandgate Society will be sending more information before then should you be interested in getting involved with your community.

What’s next?

  • Still need to tackle the overgrown nasturtiums and pot some up for other areas
  • Still need to pot up more strawberries
  • Still need to harvest all the Jerusalem artichokes and replant them
  • Plant out the rhubarb plants
  • Mulch the orchards and plant spring bulbs

This weeks update from the Sandgate Community Garden Diary.

Posted by Tim Prater in Sandgate Community Garden
PWLB Loan Reserve Report October 2022

PWLB Loan Reserve Report October 2022

Updated PWLB Loan Reserve report for Sandgate Parish Council to October 2022.

Loan Reserve Report

PWLB_tracker_2018_2022-x-3-oct

We have previously issued PWLB Reports quarterly alongside committee reports. We will aim to do so from now using this standalone format.

The PWLB loan reserve was formed following our receipt of a loan of £500,000 from the Public Works Loan Board in August 2018 for the purchase of land which then fell through. Despite lobbying Government, the PWLB (a branch of the Treasury) refused to cancel the loan and take the money back from us without requiring a six figure penalty fee. They did, however, confirm the money could be retained and invested by the Council.

The Council has committed that the costs of the loan will not fall on taxpayers through increased Council Tax without a consultation on doing so. We have held no such consultation to date.

As such, we placed the full loan amount in a defined PWLB Loan Reserve.

  • All payments for that loan (capital repayments, interest payments) come out of that reserve.
  • All income from that loan (currently interest payments on the loan amount) we put into that reserve. The value of the reserve is published regularly (quarterly).

At this time, while the costs of the loan exceed the income (due to historically low interest rates), the value of our PWLB Loan Reserve is dropping. Although we seek investments with the best return, we want security for the money (so it is all currently in accounts backed by guarantee up to £85,000 per account) and some investments are not open to local authorities, so there are limits on what we can do.

Financial Reporting

Previous Sandgate Parish Council Resources Committee Agendas, Minutes and Financial Reports.

Sandgate Parish Council uses (the excellent) Scribe Accounts to manage our Council accounts and generate reports.

Sandgate Parish Council’s finances are governed by our Financial Regulations and Standing Orders. Every Town and Parish Council has similar rules. Because those rules govern our financial management, we can only amend or vary them by a Council resolution.

Our Council’s Standing Orders require quarterly reporting of receipts, payments and balances. For instance, they say at 17.c:

The Responsible Financial Officer shall supply to each councillor as soon as practicable after 30 June, 30 September and 31 December in each year a statement to summarise:

i. the council’s receipts and payments for each quarter;

ii. the council’s aggregate receipts and payments for the year to date;

iii. the balances held at the end of the quarter being reported

and which includes a comparison with the budget for the financial year and highlights any actual or potential overspends.

Posted by Tim Prater in Agenda, Resources
PWLB Loan Reserve Report September 2022

PWLB Loan Reserve Report September 2022

Updated PWLB Loan Reserve report for Sandgate Parish Council to September 2022.

Loan Reserve Report

PWLB_tracker_2018_2022-x-3

We have previously issued PWLB Reports quarterly alongside committee reports. We will aim to do so from now using this standalone format.

The PWLB loan reserve was formed following our receipt of a loan of £500,000 from the Public Works Loan Board in August 2018 for the purchase of land which then fell through. Despite lobbying Government, the PWLB (a branch of the Treasury) refused to cancel the loan and take the money back from us without requiring a six figure penalty fee. They did, however, confirm the money could be retained and invested by the Council.

The Council has committed that the costs of the loan will not fall on taxpayers through increased Council Tax without a consultation on doing so. We have held no such consultation to date.

As such, we placed the full loan amount in a defined PWLB Loan Reserve.

  • All payments for that loan (capital repayments, interest payments) come out of that reserve.
  • All income from that loan (currently interest payments on the loan amount) we put into that reserve. The value of the reserve is published regularly (quarterly).

At this time, while the costs of the loan exceed the income (due to historically low interest rates), the value of our PWLB Loan Reserve is dropping. Although we seek investments with the best return, we want security for the money (so it is all currently in accounts backed by guarantee up to £85,000 per account) and some investments are not open to local authorities, so there are limits on what we can do.

Financial Reporting

Previous Sandgate Parish Council Resources Committee Agendas, Minutes and Financial Reports.

Sandgate Parish Council uses (the excellent) Scribe Accounts to manage our Council accounts and generate reports.

Sandgate Parish Council’s finances are governed by our Financial Regulations and Standing Orders. Every Town and Parish Council has similar rules. Because those rules govern our financial management, we can only amend or vary them by a Council resolution.

Our Council’s Standing Orders require quarterly reporting of receipts, payments and balances. For instance, they say at 17.c:

The Responsible Financial Officer shall supply to each councillor as soon as practicable after 30 June, 30 September and 31 December in each year a statement to summarise:

i. the council’s receipts and payments for each quarter;

ii. the council’s aggregate receipts and payments for the year to date;

iii. the balances held at the end of the quarter being reported

and which includes a comparison with the budget for the financial year and highlights any actual or potential overspends.

Posted by Tim Prater in Agenda, Resources
Financial Reports October 2022

Financial Reports October 2022

Updated financial reports for Sandgate Parish Council for October 2022, and the financial year 2022-23 to date.

Payment and Receipts Summary

Summary-of-payment-and-receipts-Oct-22

Receipts in Month

Receipts-list-Oct-22

Payments in Month

Payments-list-Oct-22

Reserve Balances

Reserves-list-Oct-22

Bank Reconciliation

Bank-Reconcilation-Oct-22

Previous Sandgate Parish Council Resources Committee Agendas, Minutes and Financial Reports.

Sandgate Parish Council uses (the excellent) Scribe Accounts to manage our Council accounts and generate reports.

Sandgate Parish Council’s finances are governed by our Financial Regulations and Standing Orders. Every Town and Parish Council has similar rules. Those rules govern our financial management, and we can only amend or vary them by a Council resolution.

The Council’s Standing Orders require that we report quarterly on receipts, payments and balances. For instance, they say at 17.c:

The Responsible Financial Officer shall supply to each councillor as soon as practicable after 30 June, 30 September and 31 December in each year a statement to summarise:

i. the council’s receipts and payments for each quarter;

ii. the council’s aggregate receipts and payments for the year to date;

iii. the balances held at the end of the quarter being reported

and which includes a comparison with the budget for the financial year and highlights any actual or potential overspends.

We are now publishing our reports monthly to exceed that requirement. We then consider those reports at the next Parish Council Resources Committee meeting.

Posted by Tim Prater in Agenda, Resources
Financial Reports September 2022

Financial Reports September 2022

Updated financial reports for Sandgate Parish Council for September 2022, and the financial year 2022-23 to date.

Payment and Receipts Summary

Summary-of-payment-and-receipts-Sept-22

Receipts in Month

Receipts-list-Sept-22

Payments in Month

Payments-list-Sept-22

Reserve Balances

Reserves-list-Sept-22

Bank Reconciliation

Bank-reconciliation-Sept-22

Previous Sandgate Parish Council Resources Committee Agendas, Minutes and Financial Reports.

Sandgate Parish Council uses (the excellent) Scribe Accounts to manage our Council accounts and generate reports.

Sandgate Parish Council’s finances are governed by our Financial Regulations and Standing Orders. Every Town and Parish Council has similar rules. Those rules govern our financial management, and we can only amend or vary them by a Council resolution.

The Council’s Standing Orders require that we report quarterly on receipts, payments and balances. For instance, they say at 17.c:

The Responsible Financial Officer shall supply to each councillor as soon as practicable after 30 June, 30 September and 31 December in each year a statement to summarise:

i. the council’s receipts and payments for each quarter;

ii. the council’s aggregate receipts and payments for the year to date;

iii. the balances held at the end of the quarter being reported

and which includes a comparison with the budget for the financial year and highlights any actual or potential overspends.

We are now publishing our reports monthly to exceed that requirement. We then consider those reports at the next Parish Council Resources Committee meeting.

Posted by Tim Prater in Agenda, Resources
Resources Minutes 15-11-2022

Resources Minutes 15-11-2022

The minutes of Sandgate’s Parish Council Resources Committee meeting, held on 15th November 2022, in Sandgate Library.

Resources-Minutes-15th-November-2022

You can find previous Sandgate Parish Council Resources Committee Agendas, Minutes and Financial Reports on this website. We publish agendas a few days before a meeting. The Clerk then posts draft minutes in the week after a meeting.

We broadcast our meetings live on our Facebook page. Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!

The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.

The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.

Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.

Posted by Tim Prater in Minutes, Resources
Planning Minutes 15-11-2022

Planning Minutes 15-11-2022

The minutes of Sandgate’s Parish Council Planning meeting, held on 15th November 2022, in Sandgate Library.

Planning-Minutes-15-11-22-2022

You can find previous Sandgate Parish Planning Agendas and Minutes on this website. We publish agendas a few days before a meeting. The Clerk then posts draft minutes in the week after a meeting.

We broadcast our meetings live on our Facebook page. Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!

The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.

The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.

Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.

Posted by Tim Prater in Minutes, Planning