Parish Council Meeting Minutes 17-01-2023

Parish Council Meeting Minutes 17-01-2023

The minutes of Sandgate’s Parish Council meeting, held on 17th January 2023, in Sandgate Library.

Minutes-council-meeting-17-01-23

Previous Sandgate Parish Council Meeting Agendas and Minutes. We publish agendas a few days before a meeting. We then post draft minutes in the week after a meeting.

Most of our meetings are also broadcast live on our Facebook page. Those recordings are left on Facebook for a few months after the meeting so can be watched back later.

We broadcast our meetings live on our Facebook page (although we’re sorry: this one was not). Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!

The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.

The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.

Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.

Posted by Tim Prater in Council, Minutes

Sandgate Community Garden: Update 22 January 2023

Sandgate Community Garden Team Diary Entry for 22nd January: PSA – It is way too early to start planting your seeds.

It has certainly been a great deal drier this week with much more in the way of sunshine and bitterly cold.  As usual in Sandgate we missed the snow which was a feature inland and across the country.  It was so cold that many of the gardens had become frozen quite solid which made it impossible at times to do anything, except admire the flowering gorse by our pond at Enbrook Park.  During our Wednesday morning session the sun was shining and just managed to warm the ground enough for us to be able to put down some more compost on the empty beds as well as lay more compost along the wall where there are permanent plants and trees growing. 

We are motoring through much of our compost stock in our quest to get it down before the spring arrives.  On Monday a volunteer group came out from the Napier Barracks to help move some compost from our stock pile up to the garden. That’s uphill, this time with the addition of slippery grass.  We are really grateful for the extra help with heavy tasks, which most likely would have taken us twice as long to do.  Afterwards, and with time left, we took two barrow loads of compost down the hill to the village green outside the chip shop and mulched the long border there.  We then tidied some of the debris and planted a few spare primroses. 

Chris and Theresa got stuck into the emptying of the last of the compost needing turning in the composting bins.  No mean feat, it can be a smelly and stomach turning job in high summer. Fortunately in this cold and with noses being frozen, it proved a little easier.  We now have a completely empty first bin ready to be filled once more with waste from the garden and kitchen peelings.

Already some folk are champing at the bit to start sowing seeds.  IT IS WAY TOO EARLY!  Far better to wait for the slightly warmer and longer days when new sowings will catch up with and often overtake anything sown too early.  It is time to practice some patience.  The only thing we could prepare for in the way of seeds was to buy some seed potatoes.  Now is the time to consider the varieties on offer and decide.  This year we have, as usual, first early varieties, three in total, plus a few Pink Fur Apples to harvest at a later date.  They are all sitting in front of a window in cardboard egg boxes ‘chitting’ away (the term used for sprouting potatoes) until later on in March. Hopefully it will be warm and sunny enough then to plant them out.

What’s next?

  • The raspberry patch needs weeding
  • Has everything been mulched?
  • The path up to the bench needs weeding
  • There are still strawberry plants to take out

This weeks update from the Sandgate Community Garden Diary.

Posted by Tim Prater in Sandgate Community Garden

Sandgate Community Garden: Update 15 January 2023

Sandgate Community Garden Team Diary Entry for 15th January: Compost, wild garlic, weeding and sustainable futures.

Another week has flown by with yet more wind, plenty of rain, and the odd bit of sunshine in-between.  We managed to catch a good day on our Wednesday morning session, but Saturday morning was a complete washout once again so not all of the tasks for the week got done.  Already it is still daylight by gone four o’clock in the afternoon which is most promising and good to see.

Compost bin three got emptied and spread onto vacant beds making room for compost bin two to be turned into it, hopefully in readiness to use by April with luck.  This leaves a rather full to bursting compost bin one to be turned into bin two, and a job to put forward into next week, and so refilling bin one starts all over again.   

We pulled up a few of the leeks to share and a large clump of the wild garlic which had self-sown into a wood chip path and had become so large that the stems looked as big as the leeks.  We have to keep a check on the garlic and use as much as we can, all of it being edible from the leaves to the bulbs, as it is thriving and will quickly take over given the chance.

Rita, our queen of the Golden Valley area spent quite some time tidying, weeding and pruning the planters at the shops as well as litter picking at Freemantle Park.  Before we know it, Spring will be with us once again.

There was a meeting this week with the Folkestone and Hythe Sustainable Futures Forum, and we registered an interest in taking part and to keep up with new developments in the locality.  On 26th January at 7pm, the Sandgate Environmental Action group will be meeting again in the upstairs Reading Room of the Old Fire Station in Sandgate Road – all are welcome to attend.  Chris Turnbull, a prominent member of the Hythe Environmental Group will be there to give a talk on the history of the group and all the many projects it is now involved with.  I (Leonie) will be attempting to follow his talk with an introduction to fast aerobic composting on an industrial scale, which could be used by all of us, including our cafes, pubs and restaurants – the pros and the cons, plus a look at how it is currently being done around the world.  So, put the date in your diary and come along if you are interested.

What’s next?

  • Finish turning compost bin two then start on bin one
  • Still got a couple of empty beds needing compost
  • Put wood chips down on some of the paths
  • Weed the bed with the honey berry plants

This weeks update from the Sandgate Community Garden Diary.

Posted by Tim Prater in Sandgate Community Garden
Enbrook Stream Misconnections

Enbrook Stream Misconnections

Over the weekend our Chairman Tim Prater picked up on letters going out in the Enbrook Valley area to some houses regarding misconnections to the sewer, and requiring alterations.

We’ve been in touch with Southern Water this morning to get a clearer picture of the issue. Below is the information we have to date. We’re asking for more information from them, but thought it helpful to post what we have right now:

“Thank you for taking the time to get in touch this morning. I can fully appreciate any concern, the discovery of misconnections on Brambley Crescent has caused the residents affected.

“The Kent misconnections team have been surveying the Enbrook Valley catchment for 12 months now, finding 27 properties with misconnected pipework and 71 individual facilities that all connect to the surface water sewer which then outfalls into the Enbrook Stream.

“Misconnections are a problem across the Southern Water region and the UK. They can occur when moving facilities around the house, for instance when moving a washing machine into a utility room or garage. If correct checks are not done, the surface water drain can be mistaken for the foul sewer.

“Building an extensions could result in a misconnection if a builder doesn’t check the layout of the drains properly. However, in some cases the property has always been misconnected and the homeowner unknowingly inherited the issue when they first took over the property.

“The team that have been proactively surveying the area are David Booth & Darko Zlatarek. David, Darko and I are contactable Monday to Friday, should you or the homeowners have any questions or need support. We can arrange visits to demonstrate the issue or meet contractors when attending to scope the work needed to address the problem.

“I would encourage each property owner to make enquiries with multiple, trusted local contractors to acquire quotes. Then keep David, Darko or myself updated. I appreciate that it’s a less than ideal time to be told about a problem of this nature, so we are flexible in the time needed to rectify the issue. All that I ask is that we are kept updated with the progress being made.

“I completely understand that this news has come as a shock. Nobody knowingly wants to cause an issue like this to the local environment.

“Please get in touch if you have any questions or I / we can assist in anyway.

“Kind regards

“Rob Butson

“Misconnection Team Manager”

We understand the letters sent to residents have the contact details for Rob / David / Darko. Those affected are encouraged to contact them as soon as possible.

connect-right-leaflet

Posted by Tim Prater in News
Resources Committee Minutes 10-01-2023

Resources Committee Minutes 10-01-2023

The minutes of Sandgate’s Parish Council Resources Committee meeting, held on 10th January 2023, in Sandgate Library.

Resources-Minutes-10th-January-2023

You can find previous Sandgate Parish Council Resources Committee Agendas, Minutes and Financial Reports on this website. We publish agendas a few days before a meeting. The Clerk then posts draft minutes in the week after a meeting.

We broadcast our meetings live on our Facebook page. Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!

The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.

The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.

Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.

Posted by Tim Prater in Minutes, Resources
Planning Committee Agenda 17-01-2023

Planning Committee Agenda 17-01-2023

The agenda for the Sandgate Parish Council Full Parish Council meeting, to held on 17th January 2023, in Sandgate Library at the fall of the Full Council meeting or 7pm, whichever is later.

Planning-Agenda-18.01.23-doc

The Planning Committee meeting is open to press and public. If any member of the public wishes to attend, please can they notify clerk@sandgatepc.org.uk in advance. This allows us to ensure we have sufficient seats and allow reasonable spacing.

Previous Sandgate Parish Council Planning Committee Agenda and Minutes. We publish agendas a few days before a meeting. We then post draft minutes in the week after a meeting.

Most of our meetings will be broadcast live on our Facebook page. Recordings of the meetings will be left on Facebook for a few months after the meeting so they can be watched back later. Comments left on Facebook broadcasts during the meeting are not be monitored and are not a way of feeding back to the Council.

Minimum Notice

We issue agendas at least three clear days before a meeting. We display them on the noticeboard in the library, Parish noticeboards on the Village Green and by Enbrook Valley shops, and on our website.

The minimum three clear days for notice of a meeting does not include:

  • the day of issue of the agenda, or;
  • the day of the meeting, or;
  • a Sunday, or;
  • a day of the Christmas break, or;
  • a day of the Easter break, or;
  • of a bank holiday, or;
  • a day appointed for public thanksgiving or mourning.

Meeting in Public

All meetings of our Council are open to the public, except in limited defined circumstances. We can only decide, by resolution, to meet in private when discussing confidential business or for other special reasons where publicity would be prejudicial to the public interest.

Those reasons might include, for example, discussing the conduct of employees, negotiations of contracts or terms of tender, or the early stages of a legal dispute.

Posted by Tim Prater in Agenda, Planning
PWLB Loan Reserve Report December 2022

PWLB Loan Reserve Report December 2022

Updated PWLB Loan Reserve report for Sandgate Parish Council to December 2022.

Loan Reserve Report

PWLB_tracker_2018_2022-x-3

We have previously issued PWLB Reports quarterly alongside committee reports. We will aim to do so from now using this standalone format.

The PWLB loan reserve was formed following our receipt of a loan of £500,000 from the Public Works Loan Board in August 2018 for the purchase of land which then fell through. Despite lobbying Government, the PWLB (a branch of the Treasury) refused to cancel the loan and take the money back from us without requiring a six figure penalty fee. They did, however, confirm the money could be retained and invested by the Council.

The Council has committed that the costs of the loan will not fall on taxpayers through increased Council Tax without a consultation on doing so. We have held no such consultation to date.

As such, we placed the full loan amount in a defined PWLB Loan Reserve.

  • All payments for that loan (capital repayments, interest payments) come out of that reserve.
  • All income from that loan (currently interest payments on the loan amount) we put into that reserve. The value of the reserve is published regularly (quarterly).

At this time, while the costs of the loan exceed the income (due to historically low interest rates), the value of our PWLB Loan Reserve is dropping. Although we seek investments with the best return, we want security for the money (so it is all currently in accounts backed by guarantee up to £85,000 per account) and some investments are not open to local authorities, so there are limits on what we can do.

Financial Reporting

Previous Sandgate Parish Council Resources Committee Agendas, Minutes and Financial Reports.

Sandgate Parish Council uses (the excellent) Scribe Accounts to manage our Council accounts and generate reports.

Sandgate Parish Council’s finances are governed by our Financial Regulations and Standing Orders. Every Town and Parish Council has similar rules. Because those rules govern our financial management, we can only amend or vary them by a Council resolution.

Our Council’s Standing Orders require quarterly reporting of receipts, payments and balances. For instance, they say at 17.c:

The Responsible Financial Officer shall supply to each councillor as soon as practicable after 30 June, 30 September and 31 December in each year a statement to summarise:

i. the council’s receipts and payments for each quarter;

ii. the council’s aggregate receipts and payments for the year to date;

iii. the balances held at the end of the quarter being reported

and which includes a comparison with the budget for the financial year and highlights any actual or potential overspends.

Posted by Tim Prater in Agenda, Resources
Financial Reports December 2022

Financial Reports December 2022

Updated financial reports for Sandgate Parish Council for December 2022, and the financial year 2022-23 to date.

Payment and Receipts Summary

Summary-payment-and-receipts-Dec-22

Receipts in Month

Rceipts-list-Dec-22

Payments in Month

Payments-list-Dec-22

Reserve Balances

Reserves-list-Dec-22

Bank Reconciliation

Reconcile-All-banks-Dec-22

VAT Summary

VAT-summary-Dec-22-2

Previous Sandgate Parish Council Resources Committee Agendas, Minutes and Financial Reports.

Sandgate Parish Council uses (the excellent) Scribe Accounts to manage our Council accounts and generate reports.

Sandgate Parish Council’s finances are governed by our Financial Regulations and Standing Orders. Every Town and Parish Council has similar rules. Those rules govern our financial management, and we can only amend or vary them by a Council resolution.

The Council’s Standing Orders require that we report quarterly on receipts, payments and balances. For instance, they say at 17.c:

The Responsible Financial Officer shall supply to each councillor as soon as practicable after 30 June, 30 September and 31 December in each year a statement to summarise:

i. the council’s receipts and payments for each quarter;

ii. the council’s aggregate receipts and payments for the year to date;

iii. the balances held at the end of the quarter being reported

and which includes a comparison with the budget for the financial year and highlights any actual or potential overspends.

We are now publishing our reports monthly to exceed that requirement. We then consider those reports at the next Parish Council Resources Committee meeting.

Posted by Tim Prater in Agenda, Resources
Parish Council Meeting Agenda 17-01-2023

Parish Council Meeting Agenda 17-01-2023

The agenda for the Sandgate Parish Council Full Parish Council meeting, to held on Tuesday 17th January 2023, in Sandgate Library at 6.30pm.

Agenda-council-meeting-17.01.23

The Council meeting is open to press and public. If you would like to attend this meeting, please notify clerk@sandgatepc.org.uk in advance. Letting us know allows us to make sure we have sufficient seats for you and allow reasonable spacing.

We keep a full list of previous Sandgate Parish Council Meeting Agenda and Minutes on this website. We publish those agendas a few days before each meeting, and will also post draft minutes in the week after a meeting.

Most of our meetings are broadcast live on our Facebook page. We’ll then leave those recordings on Facebook for a few months after the meeting so you can watch them back later.

Minimum Notice

We issue agenda’s at least three clear days before a meeting. We display them on the noticeboard in the library, Parish noticeboards on the Village Green and by Enbrook Valley shops, and on our website.

The minimum three clear days for notice of a meeting does not include:

  • the day of issue of the agenda, or;
  • the day of the meeting, or;
  • a Sunday, or;
  • a day of the Christmas break, or;
  • a day of the Easter break, or;
  • of a bank holiday, or;
  • a day appointed for public thanksgiving or mourning.

Meeting in Public

All meetings of our Council are open to the public, except in limited defined circumstances. We can only decide, by resolution, to meet in private when discussing confidential business or for other special reasons where publicity would be prejudicial to the public interest.

Those reasons might include, for example, discussing the conduct of employees, negotiations of contracts or terms of tender, or the early stages of a legal dispute.

Posted by Tim Prater in Agenda, Council

Sandgate Community Garden: Update 08 January 2023

Sandgate Community Garden Team Diary Entry for 8th January: Happy New Year!

Looking back at the archive Sandgate Community Garden updates on the Parish Council website reminds us that the New Year newsletters for 2021 and 2022 both commented on the very high winds. This year seems to be no different.

The rainfall for December was 88.6 mm, the second highest recording for 2022.  November had the most rainfall of 194 8mm, whilst July was the lowest at 5.4mm.  It seems that our total rainfall will be close to the yearly average, just that it is arriving all at once and the ground has become saturated.  At the Enbrook plot, this causes few problems as the drainage is very good, however all our other sites are well and truly squishy underfoot and damage to the soil structure can occur by working it or keep walking over it so it is best to wait until it dries out a little.

We had a good turnout in the garden on Wednesday and the weather was kind, however there were high winds and rain on Saturday.  We cleared some of the beds at Enbrook, and put down some fresh compost layers of around two to three cms which should be all that is needed to keep the plots going all year.  The idea of a ‘no dig’ plot is that the ground should be covered all the time with either a crop or failing that a good sheet of new compost.  We are gradually emptying compost bin number three which is our own made compost, to make room so that bin number two can then be turned.  The original cap of old carpet we had to keep in the warmth and keep out the rain had all but disintegrated after a good couple of years, but luckily one of our members had renewed some carpet in their house and had a few spare pieces – and so our compost bins are looking quite presentable with new carpet in place.

Clearing some of the old vegetation revealed two pairs of secateurs that were lost.  This is a common occurrence, and we often find lost items either in the compost bins or amongst the foliage somewhere.  Happily the secateurs can be revived with a bit of TLC involving plenty of WD40, but we do not invest in expensive tools exactly for this reason.

We have a little purple sprouting broccoli which was ready for a picking this week, as well as a bit of kale, and surprisingly a little winter lettuce and chard.  Our main purple sprouting crop is a later variety and will not be appearing until probably the end of March or Early April. 

Much of the food for the next couple of months is about relying on stored harvest that is if you are eating seasonally and local.   However, way back in the distant past, and now experiencing something of a revival, foragers find fresh vegetation to eat all year round, and there is a great deal of information out there about this.  A huge amount of salad burnet can be seen growing just outside some flats in Golden Valley, and there are plenty of fungi examples to be seen both at Enbrook Park and in the woodland above Sandgate.  Below are pictures of two examples found just this week.  The brightly coloured turkey tail fungi is very common throughout the world, packed with antioxidants, enhances gut health and is said to help in fighting cancer.  The other is aptly named ‘jelly ear’ used in the past for sore eyes and throats.  It is edible, but is not highly prized, as eating it is apparently a bit like chewing on a ‘pencil rubber with bones in it’ – think we might give that one a miss for now.

What’s next?

  • There is still a little to clear and compost to put down 
  • A few paths could do with some fresh wood chips
  • A bit of weeding to be done near the herb garden
  • Finish washing and drying some of the nets/fleece

This weeks update from the Sandgate Community Garden Diary.

Posted by Tim Prater in Sandgate Community Garden