Finance Committee Agenda 17-03-2025

Finance Committee Agenda 17-03-2025

The agenda of Sandgate’s Parish Council Finance Committee meeting. We will hold the meeting on 17th March at 6:30pm. It will be held in Sandgate Library.

Finance Committee Agenda

Finance-Agenda-17-03-25

Papers and reports:

Our Finance Committee meeting is open to press and public. Please could any member of the public who wants to attend notify us via clerk@sandgatepc.org.uk in advance. This allows us to ensure we have sufficient seats and allow reasonable spacing.

We publish our financial reporting on the “in-running” budget monthly. So at this meeting we will consider the reports since the last meeting.

Previous Sandgate Parish Council Finance Committee Agendas, Minutes and Financial Reports.

We use (the excellent) Scribe Accounts to manage our Council accounts and generate reports.

Sandgate Parish Council’s finances are governed by our Financial Regulations and Standing Orders, and every Town and Parish Council has similar rules. Because those rules govern our financial management, we can only amend or vary them by a Council resolution.

The Council’s Standing Orders require quarterly reporting of receipts, payments and balances. For instance, they say at 17.c:

The Responsible Financial Officer shall supply to each councillor as soon as practicable after 30 June, 30 September and 31 December in each year a statement to summarise:

i. the council’s receipts and payments for each quarter;

ii. the council’s aggregate receipts and payments for the year to date;

iii. the balances held at the end of the quarter being reported

and which includes a comparison with the budget for the financial year and highlights any actual or potential overspends.

We’re now publishing our reports monthly, exceeding that requirement. Consequently we will consider the reports at the next Parish Council Resources Committee meeting.

Posted by Tim Prater in Agenda, Resources
Planning Committee Minutes 10-03-2025

Planning Committee Minutes 10-03-2025

The minutes of Sandgate’s Parish Council Planning Committee meeting, held on 10th March 2025, in Sandgate Library.

Planning-Minutes-10-03-25

You can find previous Sandgate Parish Planning Committee Agendas and Minutes on this website. We publish agendas a few days before a meeting. The Clerk then posts draft minutes in the week after a meeting.

We broadcast our meetings live on our Facebook page. Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!

The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.

The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.

Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.

Posted by Tim Prater in Minutes, Planning
Finance Committee Minutes 17-02-2025

Finance Committee Minutes 17-02-2025

The minutes of Sandgate’s Parish Council Finance Committee meeting, held on 17th February 2025, in Sandgate Library.

Finance-Minutes-17-02-25

You can find previous Sandgate Parish Council Finance Committee Agendas, Minutes and Financial Reports on this website. We publish agendas a few days before a meeting. The Clerk then posts draft minutes in the week after a meeting.

We broadcast our meetings live on our Facebook page. Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!

The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.

The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.

Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.

Posted by Tim Prater in Minutes, Resources

Sandgate Community Garden: Update 9th March 2025

Sandgate Community Garden Team Diary Entry for 9th March: Perfect weather to be sitting and sowing yet more seeds.

The weather has been so fabulously sunny and warm this week, it has been a pleasure simply to sit in the garden and enjoy it!   Walking through the park to the garden you can hear the birds are enjoying the feel of spring too.  The snowdrops were spectacular this year, and now they are giving way to the daffodils and primroses.

Perfect weather to be sitting and sowing yet more seeds.  The greenhouse is already starting to look quite crowded, yet more calabrese, onions, spring onions, spinach and radishes were sown along with some celery.  The cabbages and calabrese sown in mid February were large enough to be transplanted into larger plant trays giving them more space to grow on in the greenhouse.

The first planting of the year, the radishes took place on Saturday, and we know that from now on it will be busy keeping up with the sowing timetable and the watering of the seed trays before they dry out in the sunshine. 

We have been donated our first plants for our two summer plant sales already.  We have decided not to put all of our trust into raising funds just at the Sandgate Sea Festival 2025, but to double our chances and take part in the Sandgate Safari to be held in June.  The task has begun to make sure we have plenty to offer for both dates.

We have some produce we can share left over from planting last summer/autumn.  We have kale, claytonia (winter lettuce), mustard, sorrel and some leeks.  The leeks were planted sometime in June last year after an April sowing, and unfortunately never managed to make a great size.  We have put it down to the fact that we have to be careful with our watering, and suspect they could have done with more during the summer months.  Never mind, they have a great flavour.

What’s next?

  • Sow more lettuce
  • If no rain, water the hops again
  • Probably more brassicas to prick out
  • Take out the kale once picked

This weeks update from the Sandgate Community Garden Diary.

Posted by Tim Prater in Sandgate Community Garden

The Sandgate Sea and Food Festival 2025

We are excited to confirm that The Sandgate Sea and Food Festival will return on August bank holiday weekend (Saturday 23rd and Sunday 24th).

Exact details to be confirmed however the basic programme will be:

Saturday 23rd August

  • Live music on our two outdoor stages from 8-10pm
  • Free fireworks exhibition from Sandgate’s Granville Parade beach 9pm
  • Market stalls / food vendors along Granville Parade and in Castle Road Car Park from 7pm

Sunday 24th August

  • Live music from 10am-4pm on two outdoor stages and in venues throughout Sandgate
  • Market stalls from 10am-4pm along Granville Parade Seafront and in Castle Road Car Park
  • Arts and Craft Market from 10am-4pm in the Chichester Hall (70 Sandgate High Street)

Stalls:

Any local business or organisation that wants to be part of the Granville Parade Seafront Market is welcome to apply! You can find the stall booking form and FAQs below.  Commercial stalls are £75.

SEA-FEST

Barrow of Booze:

A key part of the Sandgate Sea and Food Festival each year is the draw to win a “barrow of booze”. That’s an eclectic collection of bottles, cans and more donated from across the village and conveniently served in a wheelbarrow to one lucky ticket buyer! All proceeds from ticket sales will go to the RNLI.

If you have a bottle or two you could donate to fill our barrow this year (unopened bottles only please!) then please drop them to Sandgate Library during opening hours or contact clerk@sandgate-pc.gov.uk to arrange delivery. Thank you!

Fringe events:

We want to work alongside Sandgate businesses to host fringe events over the weekend. If you are a local business and want to discuss a fringe event (which we will promote as part of the overall programme), please contact clerk@sandgate-pc.gov.uk or call 01303 248563 to discuss.

We will update this page regularly so please check in for updates.

If you would like to discuss any of the above, please contact Chani on clerk@sandgate-pc.gov.uk or 01303 248563.

Posted by Tim Prater in News, Sea Festival

Sandgate Community Garden: Update 2nd March 2025

Sandgate Community Garden Team Diary Entry for 2nd March: HELLO!  WE ARE BACK!

In actual fact we have not been away from the community gardens but have been forced on occasions to miss gardening sessions due to the cold or the wet.  Quite often we would meet up for just an hour or so before fingers and toes go numb and we abandon the tasks and head for home to defrost or dry out.

The rainfall for January was 83.6 mm and for February 55.3 mm.  It has seemed so grey and dull these past months but with the longer daylight hours we have recently seen the return of the sun and a few warmer days.  In fact the daffodils and the wallflowers are now in bloom and the garden is starting to look brighter for them.   

There has been plenty to do over the winter months.  We got in some loads of wood chips and put them down on our paths to make sure we never have to get our boots muddy.  Unfortunately, after several stormy days, the netting on the purple sprouting broccoli came loose and the plants got broken or eaten by the pigeons.  Luckily the pigeons do not bother with broad beans, and these survived the winter and are currently starting to grow their second and third shoots.  At the Pent farm garden, it was a different story – the purple sprouting broccoli survived but the broad beans did not simply because the beans were dug up and eaten by rodents.

In the ground at Enbrook Park we have overwintered parsley, coriander, sorrel, chard, spinach, mustards, kale, leeks and spring onions.  The other beds are prepped with a fresh layer of compost and ready for planting when the new young plants are ready.  We got some bags full of cow manure onto the rhubarb bed, and fresh compost over the asparagus beds.

As soon as we got to Valentines day the seed sowing started and the potatoes bought for chitting to be planted out in late March or early April.  So far we have sown radishes, spring onions, lettuce, spring cabbage, calabrese, beetroot, spinach, kohl rabi, turnips, peas, parsley, coriander and a few broad beans as replacements.  From now on it will be all about keeping up with the seed sowing, watering and care, then transplanting the seedlings into the ground as soon as possible.  Already the radishes are trying to climb out of their seed tray and will need planting out this coming week.

We have been fortunate to have support from volunteers at Napier barracks.  They have shifted many wheelbarrows of wood chips, turned a compost heap or two, and just this week helped to dig out the hops along the brick wall, dig in some cow manure and replanted a few chosen hop roots.  Their new shoots are already in evidence, and it will not be long before they are climbing and winding their way up their supports.

What’s next? 

  • Plant out the radishes and cover with fleece
  • Sow more calabrese
  • Split the oregano plants
  • Tether the tayberry to the wires

This weeks update from the Sandgate Community Garden Diary.

Posted by Tim Prater in Sandgate Community Garden
Planning Committee Minutes 17-02-2025

Planning Committee Minutes 17-02-2025

The minutes of Sandgate’s Parish Council Planning Committee meeting, held on 17th February 2025, in Sandgate Library.

Planning-Minutes-17-02-25

You can find previous Sandgate Parish Planning Committee Agendas and Minutes on this website. We publish agendas a few days before a meeting. The Clerk then posts draft minutes in the week after a meeting.

We broadcast our meetings live on our Facebook page. Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!

The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.

The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.

Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.

Posted by Tim Prater in Minutes, Planning
Planning Committee Agenda 10-03-2025

Planning Committee Agenda 10-03-2025

The agenda for the Sandgate Parish Council Planning Committee meeting, to held on 10th March at 7pm, or the fall of the Environment Committee meeting, whichever is later.

Planning-Agenda-10-03-2025

The Planning Committee meeting is open to press and public. If any member of the public wishes to attend, please can they notify clerk@sandgatepc.org.uk in advance. This allows us to ensure we have sufficient seats and allow reasonable spacing.

Previous Sandgate Parish Council Planning Committee Agenda and Minutes. We publish agendas a few days before a meeting. We then post draft minutes in the week after a meeting.

Most of our meetings will be broadcast live on our Facebook page. Recordings of the meetings will be left on Facebook for a few months after the meeting so they can be watched back later. Comments left on Facebook broadcasts during the meeting are not be monitored and are not a way of feeding back to the Council.

Minimum Notice

We issue agendas at least three clear days before a meeting. We display them on the noticeboard in the library, Parish noticeboards on the Village Green and by Enbrook Valley shops, and on our website.

The minimum three clear days for notice of a meeting does not include:

  • the day of issue of the agenda, or;
  • the day of the meeting, or;
  • a Sunday, or;
  • a day of the Christmas break, or;
  • a day of the Easter break, or;
  • of a bank holiday, or;
  • a day appointed for public thanksgiving or mourning.

Meeting in Public

All meetings of our Council are open to the public, except in limited defined circumstances. We can only decide, by resolution, to meet in private when discussing confidential business or for other special reasons where publicity would be prejudicial to the public interest.

Those reasons might include, for example, discussing the conduct of employees, negotiations of contracts or terms of tender, or the early stages of a legal dispute.

Posted by Tim Prater in Agenda, Planning
Environment Committee Agenda 10-03-2025

Environment Committee Agenda 10-03-2025

The agenda for the Sandgate Parish Council Environment Committee meeting, to held on 10th March 2025 at 6.30pm.

Env-Agenda-27-01-2025

The Environment Committee meeting is open to press and public. If any member of the public wishes to attend, please can they notify clerk@sandgatepc.org.uk in advance. This allows us to ensure we have sufficient seats and allow reasonable spacing.

Previous Sandgate Parish Council Environment Committee Agenda and Minutes. We publish agendas a few days before a meeting. We then post draft minutes in the week after a meeting.

Most of our meetings will be broadcast live on our Facebook page. Recordings of the meetings will be left on Facebook for a few months after the meeting so they can be watched back later. Comments left on Facebook broadcasts during the meeting are not be monitored and are not a way of feeding back to the Council.

Minimum Notice

We issue agendas at least three clear days before a meeting. We display them on the noticeboard in the library, Parish noticeboards on the Village Green and by Enbrook Valley shops, and on our website.

The minimum three clear days for notice of a meeting does not include:

  • the day of issue of the agenda, or;
  • the day of the meeting, or;
  • a Sunday, or;
  • a day of the Christmas break, or;
  • a day of the Easter break, or;
  • of a bank holiday, or;
  • a day appointed for public thanksgiving or mourning.

Meeting in Public

All meetings of our Council are open to the public, except in limited defined circumstances. We can only decide, by resolution, to meet in private when discussing confidential business or for other special reasons where publicity would be prejudicial to the public interest.

Those reasons might include, for example, discussing the conduct of employees, negotiations of contracts or terms of tender, or the early stages of a legal dispute.

Posted by Tim Prater in Agenda, Environment
Parish Council Meeting Minutes 24-02-2025

Parish Council Meeting Minutes 24-02-2025

The minutes of Sandgate’s Parish Council meeting, held on 24th February 2025, in Sandgate Library.

Minutes-council-meeting-24-02-2025

Meeting video at: https://www.facebook.com/sandgatepc/videos/607686822066131/

Previous Sandgate Parish Council Meeting Agendas and Minutes. We publish agendas a few days before a meeting. We then post draft minutes in the week after a meeting.

Most of our meetings are also broadcast live on our Facebook page. Those recordings are left on Facebook for a few months after the meeting so can be watched back later.

We broadcast our meetings live on our Facebook page (although we’re sorry: this one was not). Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!

The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.

The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.

Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.

Posted by Tim Prater in Council, Minutes