The Sea Festival Committee meeting is open to press and public. If any member of the public wishes to attend, please can they notify clerk@sandgatepc.org.uk in advance. This allows us to ensure we have sufficient seats and allow reasonable spacing.
Most of our meetings will be broadcast live on our Facebook page. Recordings of the meetings will be left on Facebook for a few months after the meeting so they can be watched back later. Comments left on Facebook broadcasts during the meeting are not be monitored and are not a way of feeding back to the Council.
Minimum Notice
We issue agendas at least three clear days before a meeting. We display them on the noticeboard in the library, Parish noticeboards on the Village Green and by Enbrook Valley shops, and on our website.
The minimum three clear days for notice of a meeting does not include:
the day of issue of the agenda, or;
the day of the meeting, or;
a Sunday, or;
a day of the Christmas break, or;
a day of the Easter break, or;
of a bank holiday, or;
a day appointed for public thanksgiving or mourning.
Meeting in Public
All meetings of our Council are open to the public, except in limited defined circumstances. We can only decide, by resolution, to meet in private when discussing confidential business or for other special reasons where publicity would be prejudicial to the public interest.
Those reasons might include, for example, discussing the conduct of employees, negotiations of contracts or terms of tender, or the early stages of a legal dispute.
Sandgate Parish Council uses (the excellent) Scribe Accounts to manage our Council accounts and generate reports.
Sandgate Parish Council’s finances are governed by our Financial Regulations and Standing Orders. Every Town and Parish Council has similar rules. Those rules govern our financial management, and we can only amend or vary them by a Council resolution.
The Council’s Standing Orders require that we report quarterly on receipts, payments and balances. For instance, they say at 17.c:
The Responsible Financial Officer shall supply to each councillor as soon as practicable after 30 June, 30 September and 31 December in each year a statement to summarise:
i. the council’s receipts and payments for each quarter;
ii. the council’s aggregate receipts and payments for the year to date;
iii. the balances held at the end of the quarter being reported
and which includes a comparison with the budget for the financial year and highlights any actual or potential overspends.
We are now publishing our reports monthly to exceed that requirement. We then consider those reports at the next Parish Council Resources Committee meeting.
We broadcast our meetings live on our Facebook page. Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!
The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.
The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.
Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.
The agenda of Sandgate’s Parish Council Finance Committee meeting. We will hold the meeting on 10th June 2024 at 6:30pm. It will be held in Sandgate Library.
Our Finance Committee meeting is open to press and public. Please could any member of the public who wants to attend notify us via clerk@sandgatepc.org.uk in advance. This allows us to ensure we have sufficient seats and allow reasonable spacing.
We publish our financial reporting on the “in-running” budget monthly. So at this meeting we will consider the reports since the last meeting.
We use (the excellent) Scribe Accounts to manage our Council accounts and generate reports.
Sandgate Parish Council’s finances are governed by our Financial Regulations and Standing Orders, and every Town and Parish Council has similar rules. Because those rules govern our financial management, we can only amend or vary them by a Council resolution.
The Council’s Standing Orders require quarterly reporting of receipts, payments and balances. For instance, they say at 17.c:
The Responsible Financial Officer shall supply to each councillor as soon as practicable after 30 June, 30 September and 31 December in each year a statement to summarise:
i. the council’s receipts and payments for each quarter;
ii. the council’s aggregate receipts and payments for the year to date;
iii. the balances held at the end of the quarter being reported
and which includes a comparison with the budget for the financial year and highlights any actual or potential overspends.
We’re now publishing our reports monthly, exceeding that requirement. Consequently we will consider the reports at the next Parish Council Resources Committee meeting.
Sandgate Community Garden Team Diary Entry for 2nd June: ‘Flaming June’ it definitely is not.
There was certainly no need to worry about having to water the seedlings this week. We have stepped into ‘Flaming June’ already, and ‘Flaming June’ it definitely is not! There was 59.4 mm of rain in the month of May – it felt like there should have been more rain than that. Fortunately this coming week is looking a little more hopeful, with some promised sunshine.
There was a very interesting talk on the growing of heritage wheat that goes into the baking of our lovely local sourdough bread made by Docker bakery. Hinxhill Fields is a small local farm inherited by a plumber from his grandfather a few years ago. The decision was to grow heritage wheat which is more of a niche market, rather than try to compete with the modern wheat growing industrial sized farms. The harvest is only about 8 tonnes, and Docker is the main customer for their bread and for their brewery for certain beers. It was lovely to see and hear the enthusiasm this plumbing farmer has for his flour and how he juggles both jobs, but in particular the pride he has in the finished product having followed its progress from seed to finished flour.
A few weeks ago we were approached by Veolia, probably best known locally as the waste management company, although apparently they ‘design and provide water, waste and energy management solutions’. Their sustainability department was looking for a community garden in the district to launch their ‘sustainability fund’ to support projects that ‘make a positive, sustainable difference to local areas and deliver long-term social and environmental benefits’. It seems that our garden would fit the bill for their event. The team arrived on Wednesday morning all the way from Bromley, and were apparently blown away by our garden which ‘far exceeded their expectations’. Needless to say we were glad to be of assistance in their task, and have made sure to apply for a grant from the fund – we shall have to wait and see if we are successful.
In the meantime, we were also approached by Taylor Wimpey and given £300 to spend on whatever we needed. We were quick to treat ourselves to some new tools to supplement some of the rather old and sad specimens we had, plus some new trugs as our old versions had been repaired several times and have recently seemed to have lost the will to carry on any more. We still have some funds in the kitty, and our thoughts are now starting to turn towards the eagerly awaited Sandgate Sea Festival on August Bank Holiday weekend. This is the occasion when we work our hardest to boost our funds with plants and all kinds of paraphernalia. Make sure you have Sunday 25th August in the diary to come and visit our stall.
Several of our gardeners are also members of the Sandgate Environmental Action Group. We meet at the old fire station on the last Thursday of the month. The group has started to get together a new website which should be online soon, and includes access to an app called iNaturalist. The app will allow you to upload observations of the wildlife found in Sandgate for the purpose of recording exactly what wildlife there is. Within the gardens we often report on our observations of flora and fauna, and so it is a natural step to go on to record what we see on the app too. This week we have reported the sighting of the red damselfly from last week’s newsletter and a Ginkgo tree which is also inside Enbrook Park. The Ginkgo is one of the oldest living tree species in the world, and has a ‘long history in traditional Chinese medicine’. You can see a picture of it below – it has a most distinctive leaf shape, so have a look for it when you are next in the park!
What’s next?
Separate and pot up the sprouting banana trees
Clear some space around the tayberry bush
Plant out the sweetcorn
Make space for the cucumber plants
Hinxhill flour sackVeolia came on a visitGinkgo tree leavesTomato plants settling in to their new home
Sandgate Community Garden Team Diary Entry for 26th May: Stake them, tie them in and remove the first of the side shoots.
There has been less of the wet stuff and more of the sunshine this week. Everything in the greenhouses at Pent Farm has suddenly exploded into life and trying to climb out of their pots and so it has been the mission to get as much into the ground as possible, and as soon as possible
We planted the dwarf beans and the summer squashes – well we think they are the summer squashes as yet again we have had trouble with our labelling system so that we are totally unaware of which plants are which out of all the squashes we have sown. The trouble is they pretty much look the same but of course as they grow we will be picking only the summer squashes but leaving the winter squashes to mature until the end of the summer. We will be able to work it out as they grow and produce some fruit, but it would be good to be able to separate them out at planting stage. Oh well we shall be observing them closely and making another mental note to take more time at the labelling stage to prevent such a mix up!
Having already planted the tomato plants, it was our job this week to stake them, tie them in and remove the first of the side shoots. So far so good but as they start to really get growing, the keeping up of this chore is quite challenging.
We have been treated to a show of red and blue damselflies flitting around the pond and laying their eggs into the water. Hopefully it will not be too long before we see the much larger dragonflies emerging.
The very wet conditions seem to have helped out the snail population no end and they are seemingly hiding, or not even trying to hide, all over the plot. One of the Kiwi plants is coming into flower and you can see in the picture below it is full of snails. So it was that we have spent quite some time this week getting to grips with the weeds which are helping the snails to find cover, and remove them at the same time.
The fruit trees have finished flowering some time ago, and now the fruits are beginning to show themselves and swell. Our trees are still very young and small and so we will be taking off some of the fruit very soon so that they only get to grow a few that are of decent size.
What’s next?
Plant out what we believe to be the winter squashes!
Keep tackling the bindweed
Plant out the beetroot
Keep watering the new plantings regularly if there is no rain
Red damselfly around the pondLoads of snails everywhereLots of pears on this tree
The Planning Committee meeting is open to press and public. If any member of the public wishes to attend, please can they notify clerk@sandgatepc.org.uk in advance. This allows us to ensure we have sufficient seats and allow reasonable spacing.
Most of our meetings will be broadcast live on our Facebook page. Recordings of the meetings will be left on Facebook for a few months after the meeting so they can be watched back later. Comments left on Facebook broadcasts during the meeting are not be monitored and are not a way of feeding back to the Council.
Minimum Notice
We issue agendas at least three clear days before a meeting. We display them on the noticeboard in the library, Parish noticeboards on the Village Green and by Enbrook Valley shops, and on our website.
The minimum three clear days for notice of a meeting does not include:
the day of issue of the agenda, or;
the day of the meeting, or;
a Sunday, or;
a day of the Christmas break, or;
a day of the Easter break, or;
of a bank holiday, or;
a day appointed for public thanksgiving or mourning.
Meeting in Public
All meetings of our Council are open to the public, except in limited defined circumstances. We can only decide, by resolution, to meet in private when discussing confidential business or for other special reasons where publicity would be prejudicial to the public interest.
Those reasons might include, for example, discussing the conduct of employees, negotiations of contracts or terms of tender, or the early stages of a legal dispute.
We broadcast our meetings live on our Facebook page. Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!
The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.
The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.
Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.
We broadcast our meetings live on our Facebook page. Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!
The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.
The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.
Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.
Most of our meetings are also broadcast live on our Facebook page. Those recordings are left on Facebook for a few months after the meeting so can be watched back later.
We broadcast our meetings live on our Facebook page. Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!
The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chair of that meeting then signs them.
The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chair or those voting in favour to amend or approve of the minutes is irrelevant.
Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.
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