Resources

29
Oct
2025
Finance Committee Minutes 27-10-2025

Finance Committee Minutes 27-10-2025

The minutes of Sandgate’s Parish Council Finance Committee meeting, held on 27th October 2025, in Sandgate Library.

Finance-Minutes-27-10-25

You can find previous Sandgate Parish Council Finance Committee Agendas, Minutes and Financial Reports on this website. We publish agendas a few days before a meeting. The Clerk then posts draft minutes in the week after a meeting.

We broadcast our meetings live on our Facebook page. Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!

The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.

The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.

Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.

Posted by Tim Prater in Minutes, Resources
10
Oct
2025
Finance Committee Agenda 27-10-2025 **AMENDED DATE**

Finance Committee Agenda 27-10-2025 **AMENDED DATE**

The agenda of Sandgate’s Parish Council delayed (from 20th October) Finance Committee meeting. We will now hold the meeting on 27th October at 6pm. It will be held in Sandgate Library.

Finance Committee Agenda

Finance-Agenda-20-10-25

Finance Committee Papers

September Summary Rec & PaymentsDownload
Sept 25 -Bank Reconciliation SummaryDownload
September 2025 Receipts – Scribe AccountsDownload
September 2025 -Payments – Scribe AccountsDownload
September 2025 -VAT Summary – Scribe AccountsDownload

Our Finance Committee meeting is open to press and public. Please could any member of the public who wants to attend notify us via clerk@sandgate-pc.gov.uk in advance. This allows us to ensure we have sufficient seats and allow reasonable spacing.

We publish our financial reporting on the “in-running” budget monthly. So at this meeting we will consider the reports since the last meeting.

Previous Sandgate Parish Council Finance Committee Agendas, Minutes and Financial Reports.

We use (the excellent) Scribe Accounts to manage our Council accounts and generate reports.

Sandgate Parish Council’s finances are governed by our Financial Regulations and Standing Orders, and every Town and Parish Council has similar rules. Because those rules govern our financial management, we can only amend or vary them by a Council resolution.

The Council’s Standing Orders require quarterly reporting of receipts, payments and balances. For instance, they say at 17.c:

The Responsible Financial Officer shall supply to each councillor as soon as practicable after 30 June, 30 September and 31 December in each year a statement to summarise:

i. the council’s receipts and payments for each quarter;

ii. the council’s aggregate receipts and payments for the year to date;

iii. the balances held at the end of the quarter being reported

and which includes a comparison with the budget for the financial year and highlights any actual or potential overspends.

We’re now publishing our reports monthly, exceeding that requirement. Consequently we will consider the reports at the next Parish Council Resources Committee meeting.

Posted by Tim Prater in Agenda, Resources
30
Sep
2025

Report of the External Auditor 2025

SPC-Annual-Return-2024-25

The 2025 report of the external auditor is as shown above, and is also available to inspect from the Sandgate Parish Council office during opening hours.

The Council will consider the report and ensure that appropriate action in response to audit recommendations is taken within a reasonable time.

Please note that due to the way this document is produced, including sections that need to be signed and scanned by law, parts of the document do not meet our usual accessibility standards.

Posted by Tim Prater in Annual Returns and AGAR, Council, Finance, News, Resources
24
Sep
2025

Notice from External Auditor Forvis Mazars LLP: AGAR 2024/25 – 30 September deadline

“We are aware that some audit reports will not be ready in time for 30 September and this will leave the Council in a position where they will not be able to place their audited AGAR and completion notice on the Council website (and other public spaces if you see fit).

“We strongly recommend that you add a notice to your website explaining that you were unable to publish the audited AGAR and completion notice by 30 September in line with the Accounts and Audit Regulations 2015 because you are awaiting the audit report from the external auditor but will publish as soon as these documents are available.”

Posted by Tim Prater in Annual Returns and AGAR, Council, Finance, News, Resources
23
Sep
2025
Finance Committee Minutes 22-09-2025

Finance Committee Minutes 22-09-2025

The minutes of Sandgate’s Parish Council Finance Committee meeting, held on 22nd September 2025, in Sandgate Library.

Finance-Minutes-22-09-25

You can find previous Sandgate Parish Council Finance Committee Agendas, Minutes and Financial Reports on this website. We publish agendas a few days before a meeting. The Clerk then posts draft minutes in the week after a meeting.

We broadcast our meetings live on our Facebook page. Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!

The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.

The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.

Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.

Posted by Tim Prater in Minutes, Resources
15
Sep
2025
Finance Committee Agenda 22-09-2025

Finance Committee Agenda 22-09-2025

The agenda of Sandgate’s Parish Council Finance Committee meeting. We will hold the meeting on 22nd September at 6:30pm. It will be held in Sandgate Library.

Finance Committee Agenda

Finance-Agenda-22-09-25

Finance Committee Papers

August 25 Bank Reconciliation ReportDownload
August 25 Summary Rec & PaymentsDownload
Auguust 25 -Receipts – Scribe AccountsDownload
August 25 -Payments – Scribe AccountsDownload
August 25- VAT SummaryDownload
July 25 Summary Rec & PaymentsDownload
July 25 Payments – Scribe AccountsDownload
July 25- Receipts – Scribe AccountsDownload
July 25- Bank Reconciliation ReportDownload
July 25 – VAT SummaryDownload

Our Finance Committee meeting is open to press and public. Please could any member of the public who wants to attend notify us via clerk@sandgate-pc.gov.uk in advance. This allows us to ensure we have sufficient seats and allow reasonable spacing.

We publish our financial reporting on the “in-running” budget monthly. So at this meeting we will consider the reports since the last meeting.

Previous Sandgate Parish Council Finance Committee Agendas, Minutes and Financial Reports.

We use (the excellent) Scribe Accounts to manage our Council accounts and generate reports.

Sandgate Parish Council’s finances are governed by our Financial Regulations and Standing Orders, and every Town and Parish Council has similar rules. Because those rules govern our financial management, we can only amend or vary them by a Council resolution.

The Council’s Standing Orders require quarterly reporting of receipts, payments and balances. For instance, they say at 17.c:

The Responsible Financial Officer shall supply to each councillor as soon as practicable after 30 June, 30 September and 31 December in each year a statement to summarise:

i. the council’s receipts and payments for each quarter;

ii. the council’s aggregate receipts and payments for the year to date;

iii. the balances held at the end of the quarter being reported

and which includes a comparison with the budget for the financial year and highlights any actual or potential overspends.

We’re now publishing our reports monthly, exceeding that requirement. Consequently we will consider the reports at the next Parish Council Resources Committee meeting.

Posted by Tim Prater in Agenda, Resources
23
Jul
2025
Finance Committee Minutes 21-07-2025

Finance Committee Minutes 21-07-2025

The minutes of Sandgate’s Parish Council Finance Committee meeting, held on 21st July 2025, in Sandgate Library.

Finance-Minutes-21.07.25-i

You can find previous Sandgate Parish Council Finance Committee Agendas, Minutes and Financial Reports on this website. We publish agendas a few days before a meeting. The Clerk then posts draft minutes in the week after a meeting.

We broadcast our meetings live on our Facebook page. Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!

The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.

The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.

Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.

Posted by Tim Prater in Minutes, Resources
16
Jul
2025
Finance Committee Agenda 21-07-2025

Finance Committee Agenda 21-07-2025

The agenda of Sandgate’s Parish Council Finance Committee meeting. We will hold the meeting on 21st July at 6:30pm. It will be held in Sandgate Library.

Finance Committee Agenda

Finance-Agenda-21-07-25

Papers and reports:

Summary report as 30.06.25Download
Payments 01.06.25 – 30.06.25Download
Receipts 01.06.25 – 30.06.25Download
All banks reconciled as 30.06.25Download
VAT position as at 30.06.25Download
Changes for 25-26 auditDownload
Practitioners-Guide-2025Download
Change-to-the-Practitioners-Guide-2025Download

Our Finance Committee meeting is open to press and public. Please could any member of the public who wants to attend notify us via clerk@sandgate-pc.gov.uk in advance. This allows us to ensure we have sufficient seats and allow reasonable spacing.

We publish our financial reporting on the “in-running” budget monthly. So at this meeting we will consider the reports since the last meeting.

Previous Sandgate Parish Council Finance Committee Agendas, Minutes and Financial Reports.

We use (the excellent) Scribe Accounts to manage our Council accounts and generate reports.

Sandgate Parish Council’s finances are governed by our Financial Regulations and Standing Orders, and every Town and Parish Council has similar rules. Because those rules govern our financial management, we can only amend or vary them by a Council resolution.

The Council’s Standing Orders require quarterly reporting of receipts, payments and balances. For instance, they say at 17.c:

The Responsible Financial Officer shall supply to each councillor as soon as practicable after 30 June, 30 September and 31 December in each year a statement to summarise:

i. the council’s receipts and payments for each quarter;

ii. the council’s aggregate receipts and payments for the year to date;

iii. the balances held at the end of the quarter being reported

and which includes a comparison with the budget for the financial year and highlights any actual or potential overspends.

We’re now publishing our reports monthly, exceeding that requirement. Consequently we will consider the reports at the next Parish Council Resources Committee meeting.

Posted by Tim Prater in Agenda, Resources
07
Jul
2025
Finance Update July 2025

Finance Update July 2025

Sandgate’s Parish Council Finance Update July 2025.

Finance Committee Agenda

Finance-Agenda-16-06-25

Papers and reports:

Summary report as 30.06.25Download
Payments 01.06.25 – 30.06.25Download
Receipts 01.06.25 – 30.06.25Download
All banks reconciled as 30.06.25Download
VAT position as at 30.06.25Download

We publish our financial reporting on the “in-running” budget monthly.

Previous Sandgate Parish Council Finance Committee Agendas, Minutes and Financial Reports.

We use (the excellent) Scribe Accounts to manage our Council accounts and generate reports.

Sandgate Parish Council’s finances are governed by our Financial Regulations and Standing Orders, and every Town and Parish Council has similar rules. Because those rules govern our financial management, we can only amend or vary them by a Council resolution.

The Council’s Standing Orders require quarterly reporting of receipts, payments and balances. For instance, they say at 17.c:

The Responsible Financial Officer shall supply to each councillor as soon as practicable after 30 June, 30 September and 31 December in each year a statement to summarise:

i. the council’s receipts and payments for each quarter;

ii. the council’s aggregate receipts and payments for the year to date;

iii. the balances held at the end of the quarter being reported

and which includes a comparison with the budget for the financial year and highlights any actual or potential overspends.

We’re now publishing our reports monthly, exceeding that requirement. Consequently we will consider the reports at the next Parish Council Resources Committee meeting.

Posted by Tim Prater in Agenda, Resources
30
Jun
2025
Sandgate Parish Council Annual Community Infrastructure Levy (CIL) Report 2024-25

Sandgate Parish Council Annual Community Infrastructure Levy (CIL) Report 2024-25

Community Infrastructure Levy (CIL) is the way of collecting contributions from developments towards the provision of infrastructure required to support growth within the District. It is a tariff applied per square metre of new development and varies by scale, use and geography.

https://www.folkestone-hythe.gov.uk/downloads/file/1133/community-infrastructure-levy-cil-guidance-for-town-and-parish-councils

The District Council is the Charging Authority for CIL. It is responsible for setting CIL rates, collecting the charge and allocating expenditure for CIL. Town and Parish Councils are recipients of CIL funds under the CIL Regulations and are responsible for spending and reporting on CIL.

Under the CIL Regulations, Regulation 59 require the Charging Authority (Folkestone and Hythe District Council) to pass on a meaningful proportion of CIL to Town and Parish Councils in which the development takes place. According to the CIL Regulations, for areas where there is no neighbourhood plan in place this sum will equate to some 15% of CIL receipts from development within their administrative area up to a maximum of £100 per Council tax dwelling per annum. This rises to 25% where a neighbourhood plan is in place.

Sandgate Parish Council is required to report its receipt and expenditure of CIL annually, no later than 30 June. The Community Infrastructure Levy (CIL) report to 31 March 2025 is as below.

CIL-spreadsheet-24-25-FY-SPC

Posted by Tim Prater in Finance, News, Resources