Tim Prater

Financial Reports September 2021

Financial Reports September 2021

Updated financial reports for Sandgate Parish Council for September 2021, and the financial year 2021-22 to date.

Payment and Receipts Summary

net-position-Sept-2021

Receipts in Month

Receipts-Sept-2021

Payments in Month

payments-list-Sept-2021

VAT Summary

GetVATSummary-Sept-2021

Bank Reconciliation

Reconsiliation-Sept-2021

Previous Sandgate Parish Council Resources Committee Agendas, Minutes and Financial Reports.

Sandgate Parish Council uses (the excellent) Scribe Accounts to manage our Council accounts and generate reports.

Sandgate Parish Council’s finances are governed by our Financial Regulations and Standing Orders, and every Town and Parish Council has similar rules. Because those rules govern our financial management, we can only amend or vary them by a Council resolution.

The Council’s Standing Orders require quarterly reporting of receipts, payments and balances. For instance, they say at 17.c:

The Responsible Financial Officer shall supply to each councillor as soon as practicable after 30 June, 30 September and 31 December in each year a statement to summarise:

i. the council’s receipts and payments for each quarter;

ii. the council’s aggregate receipts and payments for the year to date;

iii. the balances held at the end of the quarter being reported

and which includes a comparison with the budget for the financial year and highlights any actual or potential overspends.

We are seeking from 2022 to publish our reports update monthly to exceed that requirement. Consequently we will consider the reports at the next Parish Council Resources Committee meeting.

Posted by Tim Prater in Agenda, Resources

Sandgate Community Garden: Update 20 February 2022

It has to be said that in the whole history of this newsletter, since the Sandgate Community Garden began, this one has been the most challenging!  Having managed up to now to avoid catching Covid, it has come knocking on my door, and I (Leonie) am just going into my second week stuck at home.  Fortunately we have good communication systems amongst our lovely dedicated team of gardeners, and so I have managed to glean all that has been happening without me.

The great thing about knowing so many vegetable growers is that they are experts at making the most delicious soups.  Many thanks to Erica for a large pot of spicy veg soup / stew which was just the thing needed at that time, for the shopping delivered to the door, and all the messages offering help, it was most appreciated and just confirms that our community is truly amazing.

Parsnip soup made from our own garden parsnips was again causing some envy.  Knowing that we are frequently asked for the recipes, the maker Rosie, has already obliged:

Parsnip Soup Recipe.
– 3 parsnips
– 600 ml water
– Chicken stock cube
– Knob of butter
– Milk to taste
Prepare and chop parsnips. Fry for a short time in butter. Add chicken stock. When soft liquidise, add milk, salt, pepper.
As I used community garden parsnips I relied on their flavour so didn’t add an onion or herbs/spices. Recipe approx amounts.

St Valentine’s Day marks the beginning of the seed sowing for the year, when peas for shoots, coriander, parsley, spinach, cabbage, spring onions, broccoli and radishes got sown indoors to germinate in modules or seed trays.  This year we have at least a dozen varieties of lettuce which will be interesting.  The broccoli failed to germinate at all however the seed packet was out of date and this time the gamble of giving them a go, failed.  There is still plenty of time to try again.

Rosie has been highly delighted with her homegrown purple sprouting broccoli this week and sent a picture, shown below.  It can be true that much of growing anything is based on luck, faced with weather conditions, insects, and hungry pigeons; however the results are looking pretty good.  Her variety is earlier than ours at Enbrook Park, which is not due to be ready to pick until April.  Of course, if you have the time to plan, plus plenty of room it is possible to have broccoli in season all year round.

The Incredible Edible group have recently bought a 110 litre water bowser on large wheels which can be pulled by hand along the street to water planters.  It will be very interesting to find out just how manoeuvrable and easy to use this thing will be, as we always have issues in getting enough water to some of the other garden areas outside of Enbrook Park and have so far had to rely on carting 20 litre containers full of water about.  The only foreseen problem is that Sandgate has so many hills and a full bowser might possibly be something that only the strongest can manage.  We are looking forward to giving it a go.

I have been saved the misery of having to see the garden at Enbrook Park the day after storm Eunice which struck on Friday.  It seems there were no broken trees or branches this time, but naturally the fleece and mesh covers got a good battering as did many of the plants.  All was put right on Saturday morning by our gardeners, however the pond has got more things floating in it than it should, and it is not very clear if high winds are set to return over the next few days.  Fingers are crossed that the very worst has now passed. 

The beekeepers have just been celebrating the fact that the bees at the garden hives are able to forage and collect pollen now that spring is on the horizon.

What’s next?

  • Sow broccoli seeds
  • Sow more radishes
  • Sort out the pond
  • Check on all the other growing areas for any damage
Posted by Tim Prater in Sandgate Community Garden
Planning Minutes 15-02-2022

Planning Minutes 15-02-2022

The minutes of Sandgate’s Parish Council Planning meeting, held on 1st February 2022, in Sandgate Library.

Planning-Minutes-15-02-22

You can find previous Sandgate Parish Planning Agendas and Minutes on this website. We publish agendas a few days before a meeting. The Clerk then posts draft minutes in the week after a meeting.

We broadcast our meetings live on our Facebook page (although we’re sorry: this one was not). Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!

The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.

The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.

Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.

Posted by Tim Prater in Minutes, Planning
Invitation to tender: Building Works

Invitation to tender: Building Works

Sandgate Parish Council currently holds a long lease for the public library and parish office premises in Sandgate High Street. We are issuing this invitation to tender for internal building works to the library.

Improvement of access to the building for all is important to the Parish Council. This is not just making it easier to get into and use the library in opening hours, but also to extend the use of the premises for more community activities and events.

We have a number of issues currently we wish to resolve:

Library Entrance

Currently the building’s entrance doorway is unwelcoming and difficult to use for those in and with buggies, prams, wheelchairs and mobility issues. We want to improve that by repositioning and replacing the front door, lighting and door opening mechanism.

Toilet

The only toilet in the building is currently not for public use and is inaccessible for those with mobility issues. We want the toilet, and its access, remodelled to make it accessible to all.

Storage

We have limited storage in the library. To fix this, we’re proposing a large built in secure storage area is built at the rear of the library. This would extend along the back wall with shelving and sliding doors.

Invitation to Tender

Sandgate Parish Council would be pleased to receive quotations for these works from local suppliers. We’d prefer quotations for all 3 of the works above, but are happy to consider options with a variety of local contractors working together.

We recommend making an appointment to see the library and discuss the proposed works before tending a quotation. Also, contractors will have to have relevant insurances and references for similar works.

We look forward to hearing from you.

Gaye Thomas

Parish Clerk and Librarian

clerk@sandgatepc.org.uk

01303 248563

Mon-Tues 9am-1pm

Thurs-Fri 9am-1pm

Posted by Tim Prater in News
Planning Committee Agenda 22-02-2022

Planning Committee Agenda 22-02-2022

The agenda of Sandgate’s Parish Council Planning Committee meeting. The meeting will be on 22nd February 2022, at 6.30pm, or the end of the preceding Full Council meeting, whichever is earlier. It will be held in Sandgate Library.

Planning-Agenda-22-02-22-doc

The Planning Committee meeting is open to press and public. If any member of the public wishes to attend, please can they notify clerk@sandgatepc.org.uk in advance. This allows us to ensure we have sufficient seats and allow reasonable spacing.

Previous Sandgate Parish Council Planning Committee Agenda and Minutes. We publish agendas a few days before a meeting. We then post draft minutes in the week after a meeting.

Most of our meetings will be broadcast live on our Facebook page. Recordings of the meetings will be left on Facebook for a few months after the meeting so they can be watched back later. Comments left on Facebook broadcasts during the meeting are not be monitored and are not a way of feeding back to the Council.

Minimum Notice

We issue agenda’s at least three clear days before a meeting. We display them on the noticeboard in the library, Parish noticeboards on the Village Green and by Enbrook Valley shops, and on our website.

The minimum three clear days for notice of a meeting does not include:

  • the day of issue of the agenda, or;
  • the day of the meeting, or;
  • a Sunday, or;
  • a day of the Christmas break, or;
  • a day of the Easter break, or;
  • of a bank holiday, or;
  • a day appointed for public thanksgiving or mourning.

Meeting in Public

All meetings of our Council are open to the public, except in limited defined circumstances. We can only decide, by resolution, to meet in private when discussing confidential business or for other special reasons where publicity would be prejudicial to the public interest.

Those reasons might include, for example, discussing the conduct of employees, negotiations of contracts or terms of tender, or the early stages of a legal dispute.

Posted by Tim Prater in Agenda, Planning
Financial Reports January 2022

Financial Reports January 2022

Updated financial reports for Sandgate Parish Council for January 2022, and the financial year 2021-22 to date.

Payment and Receipts Summary

receipts-and-payments-for-Jan-22

Receipts in Month

receipts-for-January-2022

Payments in Month

Payments-list-January-2022

Reserve Balances

new-reserve-Jan-2022

VAT Summary

GetVATSummary-January-2022

Bank Reconciliation

Bank-reconciliation-January-2022

Previous Sandgate Parish Council Resources Committee Agendas, Minutes and Financial Reports.

Sandgate Parish Council uses (the excellent) Scribe Accounts to manage our Council accounts and generate reports.

Sandgate Parish Council’s finances are governed by our Financial Regulations and Standing Orders, and every Town and Parish Council has similar rules. Because those rules govern our financial management, we can only amend or vary them by a Council resolution.

The Council’s Standing Orders require quarterly reporting of receipts, payments and balances. For instance, they say at 17.c:

The Responsible Financial Officer shall supply to each councillor as soon as practicable after 30 June, 30 September and 31 December in each year a statement to summarise:

i. the council’s receipts and payments for each quarter;

ii. the council’s aggregate receipts and payments for the year to date;

iii. the balances held at the end of the quarter being reported

and which includes a comparison with the budget for the financial year and highlights any actual or potential overspends.

We are seeking from 2022 to publish our reports update monthly to exceed that requirement. Consequently we will consider the reports at the next Parish Council Resources Committee meeting.

Posted by Tim Prater in Agenda, Resources
Planning Committee Agenda 15-02-2022

Planning Committee Agenda 15-02-2022

The agenda of Sandgate’s Parish Council Planning Committee meeting. The meeting will be on 15th February 2022, at 7pm, or the end of the preceding Full Council meeting, whichever is earlier. It will be held in Sandgate Library.

Planning-Agenda-15-02-22-doc

The Planning Committee meeting is open to press and public. If any member of the public wishes to attend, please can they notify clerk@sandgatepc.org.uk in advance. This allows us to ensure we have sufficient seats and allow reasonable spacing.

Previous Sandgate Parish Council Planning Committee Agenda and Minutes. We publish agendas a few days before a meeting. We then post draft minutes in the week after a meeting.

Most of our meetings will be broadcast live on our Facebook page. Recordings of the meetings will be left on Facebook for a few months after the meeting so they can be watched back later. Comments left on Facebook broadcasts during the meeting are not be monitored and are not a way of feeding back to the Council.

Minimum Notice

We issue agenda’s at least three clear days before a meeting. We display them on the noticeboard in the library, Parish noticeboards on the Village Green and by Enbrook Valley shops, and on our website.

The minimum three clear days for notice of a meeting does not include:

  • the day of issue of the agenda, or;
  • the day of the meeting, or;
  • a Sunday, or;
  • a day of the Christmas break, or;
  • a day of the Easter break, or;
  • of a bank holiday, or;
  • a day appointed for public thanksgiving or mourning.

Meeting in Public

All meetings of our Council are open to the public, except in limited defined circumstances. We can only decide, by resolution, to meet in private when discussing confidential business or for other special reasons where publicity would be prejudicial to the public interest.

Those reasons might include, for example, discussing the conduct of employees, negotiations of contracts or terms of tender, or the early stages of a legal dispute.

Posted by Tim Prater in Agenda, Planning
Library Committee Minutes 01-02-2022

Library Committee Minutes 01-02-2022

The minutes of Sandgate’s Parish Council Library Committee meeting, held on 1st February 2022, in Sandgate Library.

Library-minutes-1-01-02-22

You can find previous Sandgate Parish Library Committee Agendas and Minutes on this website. We publish agendas a few days before a meeting. The Clerk then posts draft minutes in the week after a meeting.

We broadcast our meetings live on our Facebook page (although we’re sorry: this one was not). Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!

The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.

The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.

Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.

Posted by Tim Prater in Minutes, Planning

Sandgate Community Garden: Update 13 February 2022

At last the time has come to start sowing those seeds, but not all of them, just those that can tolerate cold weather and cope should there be a change in the current warm and sunny period.  We are talking about peas (for pea shoots), spring onions, radishes, lettuces, spinach, parsley, broad beans, broccoli, coriander and early cabbage.

We were contacted by a lovely lady by the name of Rosemary, keen to pass on her own locally collected flower and plant seeds.  Rosemary volunteers for the Romney Marsh community garden as well as the Hythe Environmental group, where she can be seen regularly at their seed swaps, with knowledge and support for anybody that needs it. Rosemary gave us several plants and collected seeds.  We are delighted to make yet another contact, and plan to go and visit Rosemary at her community garden in New Romney soon.  As we have learnt from our recent seed saving course, locally collected seed is more likely to thrive in the same area being used to the climate.

We know that volunteering has several benefits, from building community and your social network to developing emotional stability and helping mental wellbeing.  Over time we have met so many inspirational and encouraging people, and made many links with local organisations and individuals all striving to improve and support our society.  The reward as a volunteer is priceless, but the need is great and there is a vast amount of choice for anybody looking to offer their services. 

Below is a picture taken by one of our volunteers of a nearby post box, enhanced by an excellent knitter which made us all smile and wonder at the incredible hidden talents out there.

We are looking for keen gardeners to help us look after various sites around Sandgate, to plant, water, and weed, maybe even grow flowering plants to make our area look its best.  We were contacted to meet an amazing trio, valiantly working hard to clear and make good the overgrown grounds surrounding our very own St Paul’s churchyard on Sandgate Hill.  Unfortunately the grounds had become quite overgrown, and being adjacent to the main road, is in full sight, and looked unloved.  Natalie took up the challenge and volunteered with two other recruits to begin the clearance and nurturing of the rescued plants, however they are looking for more help.  They are a delightful group, very friendly and chatty, so perhaps if you are looking to volunteer somewhere, this could be for you!   Please contact Leonie on 07840138308 if you would like to help – your community needs you even if you can only spare an hour or two!

The Incredible Edible group in Cheriton had a sudden influx of volunteers when many of the Nepalese community got stuck in with weeding and tidying.  Possibly the best part of the session was the mugs of tea and copious amounts of homemade cake which seemed to go down well.  The Incredible Edibles hope to be able to support the Nepalese community with a planting area or areas in the grounds of their new community centre in Cheriton.

We got some important jobs done this week.  The children’s nursery at Saga were donated a beautiful specimen apple tree for their growing area last year, and it got a pruning, supervised by the interested children, to get it back into shape for the coming season.  They were delighted to show off their spring flowers and overwintered vegetables growing in the planters.  We are hoping to be able to support them better this year now that restrictions are easing.

The large pots of mint that overflowed last year got turned out, split into smaller sections and re-potted in fresh soil, as did a very congested arum lily.  More self-sown seedlings appear every week it seems and were either planted in a better spot or potted up for use elsewhere.

We did get to pick a few mustard leaves, some broccoli shoots and some kale leaves that had been netted and left to recover for some weeks after being practically shredded to bits by the pigeons.  They are currently eying up the purple sprouting and have managed to strip a few plants if any strong winds displace the protective netting.

What’s next?

  • Get sowing
  • Sort out those tayberry plants
  • Keep an eye on the fleece and net covers if it is windy
  • Some signs need replacing
Posted by Tim Prater in Sandgate Community Garden
Solar Panels and Battery Storage Scheme Launched

Solar Panels and Battery Storage Scheme Launched

Folkestone & Hythe District Council has teamed up with Kent County Council for Solar Together Kent, a group-buying initiative for solar panels and battery storage.

Residents looking to save on energy bills and reduce their carbon emissions are being invited to take part in the innovative new scheme.

It is being rolled out in Kent following its success across the country in the past few years. This has seen 3,700 installations of high-quality solar photovoltaic (PV) panels and 61,000 tonnes of avoided lifetime carbon emissions.

It is free to register with Solar Together Kent, and there is no obligation to proceed to installation. Working with iChoosr, independent experts in group buying, homeowners will be helped through the process and kept informed.

How to take part

Anyone interested in the scheme should register before 15 March, providing details about their roof. The more people registered, the better the deal should be for each household.

On 15 March, Solar Together Kent’s approved installers will bid for the work in a reverse ‘auction’. The most competitive offer from these pre-vetted installers will win the auction.

From 4 April, applicants will be emailed a personal recommendation for their home, based on their registration details. This will include costs and specifications of their solar panels and battery storage system.

They can then decide whether to accept the recommendation. There is no obligation to continue and applicants have until 13 May to decide. Telephone and email support will be available throughout the process, which, together with information sessions, will allow households to make an informed decision.

If an applicant decides to go ahead, the winning installer will carry out a roof survey and set an installation date. All installations are planned to be completed by the end of October 2022.

Anyone who already has solar panels installed can register to have battery storage added.

Reducing carbon emissions

Cllr Lesley Whybrow, Cabinet Member for the Environment, said:

“Reducing carbon emissions is a priority for Folkestone & Hythe District Council: as well as being committed to reduce our own carbon emission to net zero by 2030, we want to help the local community do the same.

“Solar Together Kent will go some way in trying to achieve this. It should make the switch to clean energy as cost effective and hassle-free as possible. I hope that many homeowners will take part in this community-led initiative.”

For detailed information about likely costs and the amount of energy that is expected to be generated and to register, go to https://solartogether.co.uk/folkestone-and-hythe/home

iChoosr was founded in 2008 and is privately owned by two co-founders. Before it entered the UK energy market in 2012, it focused on group-buying schemes in the Netherlands and Belgium. They now work with community leaders helping households select energy and solar power suppliers.

Press release 8/2/2022 from Folkestone and Hythe District Council, republished by Sandgate Parish Council.

Posted by Tim Prater in News