Tim Prater

Finance Committee Agenda 18-03-2024

Finance Committee Agenda 18-03-2024

The agenda of Sandgate’s Parish Council Finance Committee meeting. We will hold the meeting on 18th March 2024 at 6:30pm. It will be held in Sandgate Library.

Finance Committee Agenda

Finance-Agenda-18-03-24

Our Finance Committee meeting is open to press and public. Please could any member of the public who wants to attend notify us via clerk@sandgatepc.org.uk in advance. This allows us to ensure we have sufficient seats and allow reasonable spacing.

We publish our financial reporting on the “in-running” budget monthly. So at this meeting we will consider the reports since the last meeting.

Previous Sandgate Parish Council Finance Committee Agendas, Minutes and Financial Reports.

We use (the excellent) Scribe Accounts to manage our Council accounts and generate reports.

Sandgate Parish Council’s finances are governed by our Financial Regulations and Standing Orders, and every Town and Parish Council has similar rules. Because those rules govern our financial management, we can only amend or vary them by a Council resolution.

The Council’s Standing Orders require quarterly reporting of receipts, payments and balances. For instance, they say at 17.c:

The Responsible Financial Officer shall supply to each councillor as soon as practicable after 30 June, 30 September and 31 December in each year a statement to summarise:

i. the council’s receipts and payments for each quarter;

ii. the council’s aggregate receipts and payments for the year to date;

iii. the balances held at the end of the quarter being reported

and which includes a comparison with the budget for the financial year and highlights any actual or potential overspends.

We’re now publishing our reports monthly, exceeding that requirement. Consequently we will consider the reports at the next Parish Council Resources Committee meeting.

Posted by Tim Prater in Agenda, Resources
Planning Committee Agenda 18-03-2024

Planning Committee Agenda 18-03-2024

The agenda for the Sandgate Parish Council Planning Committee meeting, to held on 18th March 2024 at 7pm (or the end of the preceding Finance Committee meeting, whichever is later).

Planning-Agenda-18-03-24

The Planning Committee meeting is open to press and public. If any member of the public wishes to attend, please can they notify clerk@sandgatepc.org.uk in advance. This allows us to ensure we have sufficient seats and allow reasonable spacing.

Previous Sandgate Parish Council Planning Committee Agenda and Minutes. We publish agendas a few days before a meeting. We then post draft minutes in the week after a meeting.

Most of our meetings will be broadcast live on our Facebook page. Recordings of the meetings will be left on Facebook for a few months after the meeting so they can be watched back later. Comments left on Facebook broadcasts during the meeting are not be monitored and are not a way of feeding back to the Council.

Minimum Notice

We issue agendas at least three clear days before a meeting. We display them on the noticeboard in the library, Parish noticeboards on the Village Green and by Enbrook Valley shops, and on our website.

The minimum three clear days for notice of a meeting does not include:

  • the day of issue of the agenda, or;
  • the day of the meeting, or;
  • a Sunday, or;
  • a day of the Christmas break, or;
  • a day of the Easter break, or;
  • of a bank holiday, or;
  • a day appointed for public thanksgiving or mourning.

Meeting in Public

All meetings of our Council are open to the public, except in limited defined circumstances. We can only decide, by resolution, to meet in private when discussing confidential business or for other special reasons where publicity would be prejudicial to the public interest.

Those reasons might include, for example, discussing the conduct of employees, negotiations of contracts or terms of tender, or the early stages of a legal dispute.

Posted by Tim Prater in Agenda, Planning

Sandgate Community Garden: Update 10 March 2024

Sandgate Community Garden Team Diary Entry for 10th March: Spring flowers are in full bloom and the daffodils are out.

It feels like spring has been such a very long time coming, but with none of our gardening sessions cancelled due to bad weather this past week, we are beginning to think that spring may at last be just around the corner.  Apparently this winter has been the fourth wettest, and the second warmest since records began.  February was the warmest and wettest on record, 0.6 degrees centigrade warmer than 1990. 

Our spring flowers are in full bloom; the daffodils are out, the early pulmonaria is flowering beautifully, as are the first of the broad beans and all of a sudden the purple sprouting started to show their edible blooms in the very centre or crown of the plants.  We have been watching our purple sprouting broccoli for some months now, looking forward to this time when we can anticipate picking the very first flower heads, and so it seems have the local pigeons.  Having not long said that a few of the plants had been nibbled around the edges but that was all, it seems they have become bolder or is it more desperate, and have decided to really have a go and have stripped several plants of their leaves. 

The daffodils around the plot, either in the ground or in the pots or containers have greatly increased in number over the past couple of years, so much so that it might be a good idea to divide them and replant so that they will not be taking up too much room.  One of our major tasks this week was to start to get to grips with the sycamore seedlings and yet more of the wild garlic.  We set about doing just that but after an hour or so of weeding, you would be forgiven for having lost the will to live and find you are in need of tackling something else – we suspect it will take some time to clear them and so the job will remain on the ‘to do’ list for a while yet. 

The hops are just starting to emerge from their slumber and show themselves above ground.  We will soon have to divide them too as they are also becoming too large, and splitting them will hopefully rejuvenate them.  Also seen emerging has been a good number of ladybirds.  They are so brightly coloured that they are easy to spot on the fresh green leaves of the celeriac and the duller green of the sage. 

No missed sessions has meant that we are practically up to date with our seed sowing.  We have now sown the tomatoes and various varieties of lettuce as well as some aubergines, sweet peppers and chillies for the newly constructed wheelchair accessible greenhouse at Pent Farm.

Now is the time when we are reminded of where certain crops were growing last year as any rogue potatoes left uncollected in the plots have decided to show themselves by sprouting lots of new leaves above ground, and the same with the parsnips. It seems no matter how hard you try to collect the entire crop; some of the blighters still like to tease.

What’s Next?

  • Probably need to transplant some seedlings
  • Keep hoeing those sycamore seedlings
  • Start staking the broad beans
  • Keep checking the broccoli netting

This weeks update from the Sandgate Community Garden Diary.

Posted by Tim Prater in Sandgate Community Garden
Kent Winter Energy Support Scheme – Household Support Fund

Kent Winter Energy Support Scheme – Household Support Fund

Funded by the Department for Work and Pensions on behalf of the UK government, the Household Support Fund scheme supports vulnerable Kent households in need of help with significantly rising living costs.

Kent’s Winter Energy Support Scheme has been extended until midday 21st March 24, or until funds have been spent.

You can either refer yourself to the scheme or refer someone as a professional.

If your application is successful, you will receive one £100 prepaid card per eligible household to be used towards energy costs.

You will be eligible for assistance if you:

  • are aged 16 or over
  • are a Kent resident, permanently living within one of the 12 local authorities covered by Kent County Council (this excludes Medway, Bexley, or Bromley)
  • have a household income of less than £40,000 per annum before tax, including all benefits and employment income
  • do not have more than £1000 in savings, not including funds you have identified for the payment of regular bills
  • do not receive free school meals voucher support from your child’s school over the school holidays, for any child within your household
    are responsible for your household energy costs.

If you are referring yourself, you will need to provide proof of residence at a Kent address as part of your application. We expect professionals who are completing the application on behalf of someone else to check that recipients of support meet all the eligibility criteria.

If your family is eligible for benefits-related free school meals, you should already have received support, with schools already providing a £100 energy voucher per eligible child at the end of November 2023. If you receive benefits-related free school meals and have not received this support, contact kentfsmenquiries@kent.gov.uk for guidance.

Learn more and apply.

Posted by Tim Prater in News
Library Committee Minutes 26-02-2024

Library Committee Minutes 26-02-2024

The minutes of Sandgate’s Parish Council Library Committee meeting, held on 26th February 2024, in Sandgate Library.

Library-minutes-26-02-24

You can find previous Sandgate Parish Library Committee Agendas and Minutes on this website. We publish agendas a few days before a meeting. The Clerk then posts draft minutes in the week after a meeting.

We broadcast our meetings live on our Facebook page. Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!

The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.

The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.

Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.

Posted by Tim Prater in Library, Minutes
Finance Committee Minutes 19-02-2024

Finance Committee Minutes 19-02-2024

The minutes of Sandgate’s Parish Council Finance Committee meeting, held on 19th February 2024, in Sandgate Library.

Finance-Minutes-19-02-24

You can find previous Sandgate Parish Council Finance Committee Agendas, Minutes and Financial Reports on this website. We publish agendas a few days before a meeting. The Clerk then posts draft minutes in the week after a meeting.

We broadcast our meetings live on our Facebook page. Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!

The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.

The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.

Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.

Posted by Tim Prater in Minutes, Resources
Planning Committee Agenda 11-03-2024

Planning Committee Agenda 11-03-2024

The agenda for the Sandgate Parish Council Planning Committee meeting, to held on 11th March 2024 at 7pm (or the end of the preceding Environment Committee meeting, whichever is later).

Planning-Agenda-11-03-24

The Planning Committee meeting is open to press and public. If any member of the public wishes to attend, please can they notify clerk@sandgatepc.org.uk in advance. This allows us to ensure we have sufficient seats and allow reasonable spacing.

Previous Sandgate Parish Council Planning Committee Agenda and Minutes. We publish agendas a few days before a meeting. We then post draft minutes in the week after a meeting.

Most of our meetings will be broadcast live on our Facebook page. Recordings of the meetings will be left on Facebook for a few months after the meeting so they can be watched back later. Comments left on Facebook broadcasts during the meeting are not be monitored and are not a way of feeding back to the Council.

Minimum Notice

We issue agendas at least three clear days before a meeting. We display them on the noticeboard in the library, Parish noticeboards on the Village Green and by Enbrook Valley shops, and on our website.

The minimum three clear days for notice of a meeting does not include:

  • the day of issue of the agenda, or;
  • the day of the meeting, or;
  • a Sunday, or;
  • a day of the Christmas break, or;
  • a day of the Easter break, or;
  • of a bank holiday, or;
  • a day appointed for public thanksgiving or mourning.

Meeting in Public

All meetings of our Council are open to the public, except in limited defined circumstances. We can only decide, by resolution, to meet in private when discussing confidential business or for other special reasons where publicity would be prejudicial to the public interest.

Those reasons might include, for example, discussing the conduct of employees, negotiations of contracts or terms of tender, or the early stages of a legal dispute.

Posted by Tim Prater in Agenda, Planning
Environment Committee Agenda 11-03-2024

Environment Committee Agenda 11-03-2024

The agenda for the Sandgate Parish Council Environment Committee meeting, to held on 11th March 2024 at 6.30pm.

Env-Agenda-11-03-24

The Environment Committee meeting is open to press and public. If any member of the public wishes to attend, please can they notify clerk@sandgatepc.org.uk in advance. This allows us to ensure we have sufficient seats and allow reasonable spacing.

Previous Sandgate Parish Council Environment Committee Agenda and Minutes. We publish agendas a few days before a meeting. We then post draft minutes in the week after a meeting.

Most of our meetings will be broadcast live on our Facebook page. Recordings of the meetings will be left on Facebook for a few months after the meeting so they can be watched back later. Comments left on Facebook broadcasts during the meeting are not be monitored and are not a way of feeding back to the Council.

Minimum Notice

We issue agendas at least three clear days before a meeting. We display them on the noticeboard in the library, Parish noticeboards on the Village Green and by Enbrook Valley shops, and on our website.

The minimum three clear days for notice of a meeting does not include:

  • the day of issue of the agenda, or;
  • the day of the meeting, or;
  • a Sunday, or;
  • a day of the Christmas break, or;
  • a day of the Easter break, or;
  • of a bank holiday, or;
  • a day appointed for public thanksgiving or mourning.

Meeting in Public

All meetings of our Council are open to the public, except in limited defined circumstances. We can only decide, by resolution, to meet in private when discussing confidential business or for other special reasons where publicity would be prejudicial to the public interest.

Those reasons might include, for example, discussing the conduct of employees, negotiations of contracts or terms of tender, or the early stages of a legal dispute.

Posted by Tim Prater in Agenda, Environment

Sandgate Community Garden: Update 3 March 2024

Sandgate Community Garden Team Diary Entry for 3rd March: It is no surprise that farmers are reporting the loss of crops sown in the autumn.

Start building that ark!  It is no surprise that farmers are reporting the loss of crops sown in the autumn, and many fields are sitting under water.  Even if the rain stopped right now it will be some time before the water subsides, becomes unsaturated and machinery can get back onto the land.  Fortunately the small scale growers will not have to wait so long to access the land, but all the same, cropping will be affected for some time and going into summer.

The rainfall for February was a massive 198.4mm, the wettest February for sure.  In 2022 and 2023 the wettest month of the year was November for us here in Sandgate, but still they did not beat this February.  Apparently it was also the warmest February on record, so says the Met Office – not that it feels like it when it is cold and damp with a gale force wind bringing a minus chill factor, but apparently so!

Needless to say our Wednesday morning session was cancelled due to rain.  We are getting behind with all the seed sowing and because Saturday morning was showery with the wind blowing a hoolie, we decided to gather together at a kitchen table and sow seeds indoors and not risk them being blown away!  Supplemented with a delicious homemade freshly baked sourdough loaf made that morning by one of our talented gardeners, and plenty of hot drinks, we caught up with some chat much missed when sessions get cancelled.  It has to be said we have never had to cancel so many.  

We are ever optimistic that things can only get better, and our list of tasks remain the same as last week except of course that the reprieved sycamore seedlings will be even larger and more troublesome before we get to them with any luck, next week.  Onwards and upwards.

What’s next?

  • More seed sowing
  • Get hoeing the sycamore seedlings!
  • Get some pond weed for the Pent Farm pond from the Enbrook pond
  • Move some of the nasturtium seedlings

This weeks update from the Sandgate Community Garden Diary.

Posted by Tim Prater in Sandgate Community Garden
Parish Council Meeting Minutes 26-02-2024

Parish Council Meeting Minutes 26-02-2024

The minutes of Sandgate’s Parish Council meeting, held on 26th February 2024, in Sandgate Library.

Minutes-council-meeting-26-02-24

Approved 2024/25 SPC Budget

spc-2024-2025-final-budget-approved

Previous Sandgate Parish Council Meeting Agendas and Minutes. We publish agendas a few days before a meeting. We then post draft minutes in the week after a meeting.

Most of our meetings are also broadcast live on our Facebook page. Those recordings are left on Facebook for a few months after the meeting so can be watched back later.

We broadcast our meetings live on our Facebook page (although we’re sorry: this one was not). Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!

The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.

The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.

Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.

Posted by Tim Prater in Council, Minutes