Tim Prater

Finance Committee Minutes 10-06-2024

Finance Committee Minutes 10-06-2024

The minutes of Sandgate’s Parish Council Finance Committee meeting, held on 10th June 2024, in Sandgate Library.

Finance-Minutes-10-06-24

You can find previous Sandgate Parish Council Finance Committee Agendas, Minutes and Financial Reports on this website. We publish agendas a few days before a meeting. The Clerk then posts draft minutes in the week after a meeting.

We broadcast our meetings live on our Facebook page. Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!

The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.

The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.

Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.

Posted by Tim Prater in Minutes, Resources
Financial Reports May 2024

Financial Reports May 2024

Updated financial reports for Sandgate Parish Council for May 2024, and the financial year 2024-25 to date.

Payment and Receipts Summary

Summary-report-01.04.24-to-31.05.24

Receipts in Month

Receipts-up-to-31.05.24

Payments in Month

Payments-up-to-31.05.24

Reserve Balances

Reserves-up-to-31.05.24

Bank Reconciliation

All-banks-rec-up-to-31.05.24

VAT Summary

VAT-summary-31.05.2024

Previous Sandgate Parish Council Resources Committee Agendas, Minutes and Financial Reports.

Sandgate Parish Council uses (the excellent) Scribe Accounts to manage our Council accounts and generate reports.

Sandgate Parish Council’s finances are governed by our Financial Regulations and Standing Orders. Every Town and Parish Council has similar rules. Those rules govern our financial management, and we can only amend or vary them by a Council resolution.

The Council’s Standing Orders require that we report quarterly on receipts, payments and balances. For instance, they say at 17.c:

The Responsible Financial Officer shall supply to each councillor as soon as practicable after 30 June, 30 September and 31 December in each year a statement to summarise:

i. the council’s receipts and payments for each quarter;

ii. the council’s aggregate receipts and payments for the year to date;

iii. the balances held at the end of the quarter being reported

and which includes a comparison with the budget for the financial year and highlights any actual or potential overspends.

We are now publishing our reports monthly to exceed that requirement. We then consider those reports at the next Parish Council Resources Committee meeting.

Posted by Tim Prater in Agenda, Resources
Reaching the Beach in Folkestone This Summer – FREE!

Reaching the Beach in Folkestone This Summer – FREE!

A free summer holiday bus service takes to the road in Folkestone next month (from 20th July).

 The “Reach the Beach” service will bring visitors and residents from the town’s train stations into Folkestone town centre and down to the beach.

The new summer season hop on, hop off buses will run daily from Saturday 20 July until Sunday 1 September and will be free for passengers to use wherever they get on.

Buses will leave Folkestone West half-hourly beginning at 10am (breaks at lunch time and mid-afternoon), with the last bus returning from Folkestone Harbour at 7.45pm.

Stops during the 10-minute journey will include Cheriton Road outside Folkestone Central Station, Shellons Street (for town centre), F51 Skate Park, Old High Street and the Harbour Arm.

The hop on, hop off service is being provided by local bus company, Crosskeys, and supported with funding from the government’s Bus Service Improvement Plan allocation to Kent County Council.

Announcing the new service, Alan Johnson, Managing Director of Crosskeys said:

“We are very pleased to be providing this service in Folkestone during the summer.  It will have the benefit of bringing visitors and residents into the town centre, boosting our local businesses whilst helping ease congestion.

“The additional benefit of the service is the environmental one, by providing a seamless journey between train and bus. Also, being free this is a great opportunity to demonstrate the value of the bus and joined up public transport.”

Posted by Tim Prater in News
Kent Household Support Fund – Summer Voucher Scheme 2024

Kent Household Support Fund – Summer Voucher Scheme 2024

Funded by the Department for Work and Pensions on behalf of the UK government, the Household Support Fund scheme supports vulnerable Kent households in need of help with significantly rising living costs.

HSF (Household Support Fund) Round 4 has now ended, and the Government has announced in the last budget, a further six-month extension to the HSF, meaning HSF Round 5 will run from April until October 2024.

The next scheme will be delivered by KCC from June to September and will offer an online public application route that enables individual self-referral, or professional referrals on behalf of individuals, to be made.

Food and Energy Support Scheme

The scheme will offer energy and/or food support, with applicants able to choose between energy, food, or a 60/40 combination of both energy and food support.

The scheme will open for online applications from 12pm Tuesday 11 June 2024.

The scheme will close on 12pm Wed 4 September 2024, but may close earlier if all the available HSF funds are allocated, therefore early application is advised.

If successful, applicants selecting energy support will be provided in the following way depending on their bill payment method: 

£100 (or £40 if combining with food voucher) virtual energy card* to be used to pay directly to energy providers for electricity, gas, or water bills. Energy providers including British Gas, EDF, Eon, Bulb, Octopus and many more. 

*This card is issued by GVS Prepaid Ltd, pursuant to license by Mastercard International Incorporated 

All applicants receiving a virtual energy card will need to complete the card registration and activation process, this will require online access and those without internet access will require professional referrer assistance, or they can access their local gateway service. 

Applicants on a pre-payment meter, required to top up in-store using a key or card, will receive either a PayPoint or PayZone energy voucher which can be redeemed at their local kiosk.

Applicants opting for food vouchers will be able to choose a retailer from a list of selected retailers during the application process.

Those applicants selecting a split Energy/Food award option will receive £40 of energy support via one of the routes previously indicated and a supermarket Food Voucher to the value of £60.

There is a limited amount of funding available for this scheme and funds will be distributed on a first come, first served basis, with only one award per household. 

Who is eligible?

There is an expectation for professionals making the referral to complete due diligence checks of applications to ensure that beneficiaries meet the eligibility criteria as set out below: 

Professional referrers will need to check applicant residency and confirm energy payment method, if you are unsure of the client’s energy payment method please select food voucher support instead of energy.

All applicants that self-refer will be required to upload evidence when completing the form to prove that they are the energy bill payer for the household (only if requesting energy support), and a Kent resident, within an eligible Kent district, at the point of application. 

 Applicants must:

  • be aged 16 or over 
  • be a Kent resident, permanently living within one of the 12 local authorities covered by Kent County Council (this excludes Medway, Bromley, and Bexley)  
  • have a household income less than £40,000 per annum (£3,334 per month) before tax (including any means tested benefits) 
  • not have savings above £1000 
  • *not be receiving free school meal support within their household

*Free School Meal eligible families will receive a food voucher for each eligible child via their child’s school outside of this scheme. 

Residents with no recourse to public funding are still eligible for the scheme. If a National Insurance number is not available, please email kcc-hsffoodandenergysupport@kent.gov.uk with circumstances and reasons why the applicant should receive this support (please attach all supporting evidence to the email).

Application link: 

Applications for support with the increase in cost of living can be made to the Household Support Fund via the following link: 

Household Support Fund – Kent County Council

Processing timescales 

We do aim to send the relevant Energy (virtual) cards and Food vouchers out as quickly as possible, usually within 10 working days of a successful application being made, however we anticipate there will initially be high demand for support, and this could impact on timescales.  The applicant and referrer (if applicable) will receive email confirmation of the application outcome.

Future Communications 

Please feel free to share this information with your own professional networks, or pass on the subscription link, https://forms.office.com/e/2aKaNrjwBi, to our HSF communications mailing list to receive the latest news and updates on the scheme.

Additional Queries 

Any additional queries can be directed to kcc-hsffoodandenergysupport@kent.gov.uk or via our direct contact number 03000 412424 

Posted by Tim Prater in Uncategorised

Sandgate Community Garden: Update 9th June 2024

Sandgate Community Garden Team Diary Entry for 9th June: Waitrose had to find homes for some of their tomato plants.

It has been dry for most of the week; however it certainly does not feel like June, with lots of cloud cover and a cool breeze most days. 

We got the tomato plants out last week, and whilst those at Enbrook Park are not looking too bad, those at Pent Farm, being more out in the open, are looking very cold and fed up and it could be touch and go if they survive.  Luckily there are plenty under cover in the greenhouse. 

It seems that Waitrose had to find homes for some of their tomato plants, and contacted us to ask if we could find a use for them.  We took a few, then the rest we passed on to Touchbase care, and the Nepalese community garden where they will find good homes for sure. 

The cucumbers and calabrese got planted this week and so did the sweetcorn in amongst the squashes.  We decided to be brave and give the sweetcorn another go – a favourite of the badgers, of which there are plenty within the park.  We did manage to grow some beetroot to a decent size which they have obviously not found yet otherwise they would surely have been taken – this has given us some hope.

After this last push of getting in most of the tender summer plants from beans to squashes, tomatoes, cucumbers and courgettes, it is now time to consider the planting for the autumn and winter already.  We sowed four varieties of autumn/winter cabbages, Romanesco and cauliflowers, of course the kale is already getting to a decent size and next week we will be sowing the purple sprouting which will take us into next spring.

Whilst snail searching, we noticed that one of the Kiwi plants has flowers and we must hold our breath to find out if they may actually produce some fruits.  We can but hope!

What’s next?

  • Still need to clear around the tayberry
  • Sow some purple sprouting
  • Plant some beetroot and spring onions
  • String up the cucumber plants

This weeks update from the Sandgate Community Garden Diary.

Posted by Tim Prater in Sandgate Community Garden
Sea Festival and Events Committee Agenda 12-06-2024

Sea Festival and Events Committee Agenda 12-06-2024

The agenda for the Sandgate Parish Council Sea Festival and Events Committee meeting, to held on 12th June 2024 at 10am.

Sea-Festival-and-Events-Committee-Agenda-12.06.24

The Sea Festival Committee meeting is open to press and public. If any member of the public wishes to attend, please can they notify clerk@sandgatepc.org.uk in advance. This allows us to ensure we have sufficient seats and allow reasonable spacing.

Previous Sandgate Parish Council Sea Festival Committee Agenda and Minutes. We publish agendas a few days before a meeting. We then post draft minutes in the week after a meeting.

Most of our meetings will be broadcast live on our Facebook page. Recordings of the meetings will be left on Facebook for a few months after the meeting so they can be watched back later. Comments left on Facebook broadcasts during the meeting are not be monitored and are not a way of feeding back to the Council.

Minimum Notice

We issue agendas at least three clear days before a meeting. We display them on the noticeboard in the library, Parish noticeboards on the Village Green and by Enbrook Valley shops, and on our website.

The minimum three clear days for notice of a meeting does not include:

  • the day of issue of the agenda, or;
  • the day of the meeting, or;
  • a Sunday, or;
  • a day of the Christmas break, or;
  • a day of the Easter break, or;
  • of a bank holiday, or;
  • a day appointed for public thanksgiving or mourning.

Meeting in Public

All meetings of our Council are open to the public, except in limited defined circumstances. We can only decide, by resolution, to meet in private when discussing confidential business or for other special reasons where publicity would be prejudicial to the public interest.

Those reasons might include, for example, discussing the conduct of employees, negotiations of contracts or terms of tender, or the early stages of a legal dispute.

Posted by Tim Prater in Agenda, Sea Festival
Financial Reports April 2024

Financial Reports April 2024

Updated financial reports for Sandgate Parish Council for April 2024, and the financial year 2024-25 to date.

Payment and Receipts Summary

Summary-report-01.04.24-to-30.04.24

Receipts in Month

Receipts-up-to-30.04.24

Payments in Month

Payments-up-to-30.04.24

Reserve Balances

Reserves-up-to-30.04.24

Bank Reconciliation

Reconciliation-up-to-30.04.24-current-account

VAT Summary

VAT-summary-30.04.2024

Previous Sandgate Parish Council Resources Committee Agendas, Minutes and Financial Reports.

Sandgate Parish Council uses (the excellent) Scribe Accounts to manage our Council accounts and generate reports.

Sandgate Parish Council’s finances are governed by our Financial Regulations and Standing Orders. Every Town and Parish Council has similar rules. Those rules govern our financial management, and we can only amend or vary them by a Council resolution.

The Council’s Standing Orders require that we report quarterly on receipts, payments and balances. For instance, they say at 17.c:

The Responsible Financial Officer shall supply to each councillor as soon as practicable after 30 June, 30 September and 31 December in each year a statement to summarise:

i. the council’s receipts and payments for each quarter;

ii. the council’s aggregate receipts and payments for the year to date;

iii. the balances held at the end of the quarter being reported

and which includes a comparison with the budget for the financial year and highlights any actual or potential overspends.

We are now publishing our reports monthly to exceed that requirement. We then consider those reports at the next Parish Council Resources Committee meeting.

Posted by Tim Prater in Agenda, Resources
Planning Committee Minutes 03-06-2024

Planning Committee Minutes 03-06-2024

The minutes of Sandgate’s Parish Council Planning Committee meeting, held on 3rd June 2024, in Sandgate Library.

Planning-Minutes-03-06-24

You can find previous Sandgate Parish Planning Committee Agendas and Minutes on this website. We publish agendas a few days before a meeting. The Clerk then posts draft minutes in the week after a meeting.

We broadcast our meetings live on our Facebook page. Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!

The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.

The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.

Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.

Posted by Tim Prater in Minutes, Planning
Finance Committee Agenda 10-06-2024

Finance Committee Agenda 10-06-2024

The agenda of Sandgate’s Parish Council Finance Committee meeting. We will hold the meeting on 10th June 2024 at 6:30pm. It will be held in Sandgate Library.

Finance Committee Agenda

Finance-Agenda-10-06-24

Our Finance Committee meeting is open to press and public. Please could any member of the public who wants to attend notify us via clerk@sandgatepc.org.uk in advance. This allows us to ensure we have sufficient seats and allow reasonable spacing.

We publish our financial reporting on the “in-running” budget monthly. So at this meeting we will consider the reports since the last meeting.

Previous Sandgate Parish Council Finance Committee Agendas, Minutes and Financial Reports.

We use (the excellent) Scribe Accounts to manage our Council accounts and generate reports.

Sandgate Parish Council’s finances are governed by our Financial Regulations and Standing Orders, and every Town and Parish Council has similar rules. Because those rules govern our financial management, we can only amend or vary them by a Council resolution.

The Council’s Standing Orders require quarterly reporting of receipts, payments and balances. For instance, they say at 17.c:

The Responsible Financial Officer shall supply to each councillor as soon as practicable after 30 June, 30 September and 31 December in each year a statement to summarise:

i. the council’s receipts and payments for each quarter;

ii. the council’s aggregate receipts and payments for the year to date;

iii. the balances held at the end of the quarter being reported

and which includes a comparison with the budget for the financial year and highlights any actual or potential overspends.

We’re now publishing our reports monthly, exceeding that requirement. Consequently we will consider the reports at the next Parish Council Resources Committee meeting.

Posted by Tim Prater in Agenda, Resources

Sandgate Community Garden: Update 2nd June 2024

Sandgate Community Garden Team Diary Entry for 2nd June: ‘Flaming June’ it definitely is not.

There was certainly no need to worry about having to water the seedlings this week.  We have stepped into ‘Flaming June’ already, and ‘Flaming June’ it definitely is not!  There was 59.4 mm of rain in the month of May – it felt like there should have been more rain than that.  Fortunately this coming week is looking a little more hopeful, with some promised sunshine.

There was a very interesting talk on the growing of heritage wheat that goes into the baking of our lovely local sourdough bread made by Docker bakery.  Hinxhill Fields is a small local farm inherited by a plumber from his grandfather a few years ago.  The decision was to grow heritage wheat which is more of a niche market, rather than try to compete with the modern wheat growing industrial sized farms.  The harvest is only about 8 tonnes, and Docker is the main customer for their bread and for their brewery for certain beers.  It was lovely to see and hear the enthusiasm this plumbing farmer has for his flour and how he juggles both jobs, but in particular the pride he has in the finished product having followed its progress from seed to finished flour.

A few weeks ago we were approached by Veolia, probably best known locally as the waste management company, although apparently they ‘design and provide water, waste and energy management solutions’.  Their sustainability department was looking for a community garden in the district to launch their ‘sustainability fund’ to support projects that ‘make a positive, sustainable difference to local areas and deliver long-term social and environmental benefits’.  It seems that our garden would fit the bill for their event.  The team arrived on Wednesday morning all the way from Bromley, and were apparently blown away by our garden which ‘far exceeded their expectations’.  Needless to say we were glad to be of assistance in their task, and have made sure to apply for a grant from the fund – we shall have to wait and see if we are successful.

In the meantime, we were also approached by Taylor Wimpey and given £300 to spend on whatever we needed.  We were quick to treat ourselves to some new tools to supplement some of the rather old and sad specimens we had, plus some new trugs as our old versions had been repaired several times and have recently seemed to have lost the will to carry on any more.  We still have some funds in the kitty, and our thoughts are now starting to turn towards the eagerly awaited Sandgate Sea Festival on August Bank Holiday weekend.  This is the occasion when we work our hardest to boost our funds with plants and all kinds of paraphernalia.  Make sure you have Sunday 25th August in the diary to come and visit our stall.

Several of our gardeners are also members of the Sandgate Environmental Action Group.  We meet at the old fire station on the last Thursday of the month.  The group has started to get together a new website which should be online soon, and includes access to an app called iNaturalist.  The app will allow you to upload observations of the wildlife found in Sandgate for the purpose of recording exactly what wildlife there is.  Within the gardens we often report on our observations of flora and fauna, and so it is a natural step to go on to record what we see on the app too.  This week we have reported the sighting of the red damselfly from last week’s newsletter and a Ginkgo tree which is also inside Enbrook Park.  The Ginkgo is one of the oldest living tree species in the world, and has a ‘long history in traditional Chinese medicine’.  You can see a picture of it below – it has a most distinctive leaf shape, so have a look for it when you are next in the park!

What’s next?

  • Separate and pot up the sprouting banana trees
  • Clear some space around the tayberry bush
  • Plant out the sweetcorn
  • Make space for the cucumber plants

This weeks update from the Sandgate Community Garden Diary.

Posted by Tim Prater in Sandgate Community Garden