Financial Reports March 2023

Financial Reports March 2023

Updated financial reports for Sandgate Parish Council for March 2023, and the financial year 2022-23 to date.

Payment and Receipts Summary

Summary-payments-and-receipts-Mar-23

Receipts in Month

Receipts-list-Mar-23-1

Payments in Month

Payments-list-Mar-23

Reserve Balances

Reserves-list-Mar-23

Bank Reconciliation

ReconcileAll-Mar-23

VAT Summary

VATSummary-Mar-23

Previous Sandgate Parish Council Resources Committee Agendas, Minutes and Financial Reports.

Sandgate Parish Council uses (the excellent) Scribe Accounts to manage our Council accounts and generate reports.

Sandgate Parish Council’s finances are governed by our Financial Regulations and Standing Orders. Every Town and Parish Council has similar rules. Those rules govern our financial management, and we can only amend or vary them by a Council resolution.

The Council’s Standing Orders require that we report quarterly on receipts, payments and balances. For instance, they say at 17.c:

The Responsible Financial Officer shall supply to each councillor as soon as practicable after 30 June, 30 September and 31 December in each year a statement to summarise:

i. the council’s receipts and payments for each quarter;

ii. the council’s aggregate receipts and payments for the year to date;

iii. the balances held at the end of the quarter being reported

and which includes a comparison with the budget for the financial year and highlights any actual or potential overspends.

We are now publishing our reports monthly to exceed that requirement. We then consider those reports at the next Parish Council Resources Committee meeting.

Posted by Tim Prater in Agenda, Resources
Parish Council Meeting Agenda 18-04-2023

Parish Council Meeting Agenda 18-04-2023

The agenda for the Sandgate Parish Council Full Parish Council meeting, to held on Tuesday 18th April 2023, in Sandgate Library at 6.30pm.

Agenda-council-meeting-18-04-23

There are 5 policies for review / discussion / agreement on this agenda. They are:

The Council meeting is open to press and public. If you would like to attend this meeting, please notify clerk@sandgatepc.org.uk in advance. Letting us know allows us to make sure we have sufficient seats for you and allow reasonable spacing.

We keep a full list of previous Sandgate Parish Council Meeting Agenda and Minutes on this website. We publish those agendas a few days before each meeting, and will also post draft minutes in the week after a meeting.

Most of our meetings are broadcast live on our Facebook page. We’ll then leave those recordings on Facebook for a few months after the meeting so you can watch them back later.

Minimum Notice

We issue agenda’s at least three clear days before a meeting. We display them on the noticeboard in the library, Parish noticeboards on the Village Green and by Enbrook Valley shops, and on our website.

The minimum three clear days for notice of a meeting does not include:

  • the day of issue of the agenda, or;
  • the day of the meeting, or;
  • a Sunday, or;
  • a day of the Christmas break, or;
  • a day of the Easter break, or;
  • of a bank holiday, or;
  • a day appointed for public thanksgiving or mourning.

Meeting in Public

All meetings of our Council are open to the public, except in limited defined circumstances. We can only decide, by resolution, to meet in private when discussing confidential business or for other special reasons where publicity would be prejudicial to the public interest.

Those reasons might include, for example, discussing the conduct of employees, negotiations of contracts or terms of tender, or the early stages of a legal dispute.

Posted by Tim Prater in Agenda, Council
Planning Committee Agenda 18-04-2023

Planning Committee Agenda 18-04-2023

The agenda for the Sandgate Parish Council Full Parish Council meeting, to held on 18th April 2023 at 6.30pm.

Planning-Agenda-18-04-23

The Planning Committee meeting is open to press and public. If any member of the public wishes to attend, please can they notify clerk@sandgatepc.org.uk in advance. This allows us to ensure we have sufficient seats and allow reasonable spacing.

Previous Sandgate Parish Council Planning Committee Agenda and Minutes. We publish agendas a few days before a meeting. We then post draft minutes in the week after a meeting.

Most of our meetings will be broadcast live on our Facebook page. Recordings of the meetings will be left on Facebook for a few months after the meeting so they can be watched back later. Comments left on Facebook broadcasts during the meeting are not be monitored and are not a way of feeding back to the Council.

Minimum Notice

We issue agendas at least three clear days before a meeting. We display them on the noticeboard in the library, Parish noticeboards on the Village Green and by Enbrook Valley shops, and on our website.

The minimum three clear days for notice of a meeting does not include:

  • the day of issue of the agenda, or;
  • the day of the meeting, or;
  • a Sunday, or;
  • a day of the Christmas break, or;
  • a day of the Easter break, or;
  • of a bank holiday, or;
  • a day appointed for public thanksgiving or mourning.

Meeting in Public

All meetings of our Council are open to the public, except in limited defined circumstances. We can only decide, by resolution, to meet in private when discussing confidential business or for other special reasons where publicity would be prejudicial to the public interest.

Those reasons might include, for example, discussing the conduct of employees, negotiations of contracts or terms of tender, or the early stages of a legal dispute.

Posted by Tim Prater in Agenda, Planning
Planning Committee Minutes 04-04-2023

Planning Committee Minutes 04-04-2023

The minutes of Sandgate’s Parish Council Planning meeting, held on 4th April 2023, in Sandgate Library.

Planning-Minutes-04-04-23

You can find previous Sandgate Parish Planning Agendas and Minutes on this website. We publish agendas a few days before a meeting. The Clerk then posts draft minutes in the week after a meeting.

We broadcast our meetings live on our Facebook page. Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!

The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.

The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.

Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.

Posted by Tim Prater in Minutes, Planning

Sandgate Community Garden: Update 9 April 2023

Sandgate Community Garden Team Diary Entry for 9th April: Happy holiday y’all!

Well, not too sure that we are out of the woods as regards the frosty weather but it seems that the plants are just starting to wake up and do something at last albeit a little tentatively.

The little orchard in the Sandgate Park got weeded and some more herbs planted.  The bulbs there are just starting to flower, and there are new leaves or blossoms which have just appeared over this last week. 

At Enbrook Park we planted a bed with broccoli, and another with lettuces, whilst yet another sixty plugs of radishes went to join the radishes planted the week before.  We sowed plenty of flowering plants in anticipation of catering for the bees on site, and pricked out over one hundred and twenty snapdragons, as well as some cornflowers.  The sweet peas got planted at last around their wigwam frames, and the broad beans got staked as they are now rapidly growing and flowering.  We had managed to rescue most of the purple sprouting broccoli plants from the pigeons and that meant we picked the first spears/shoots/flowers this week, and what a beautiful colour they are too.  We even had a picking from the earliest rhubarb type, whilst the other varieties are still just starting to wake up.  However we are amazed this week that we still have any garden left at all at Enbrook as we have had a visit from a determined badger.   There were several great holes dug along many of the paths and into some of the beds, and can only imagine that they were searching for some of our juicy fat worms!

The Nepalese community project at Pent Farm has been held up by the weather.  The members of the growing project have been growing all their seedlings indoors on the ample window ledges of their community centre in Cheriton; and have now had to repot them until such time as the ground works have been done.  It will probably be another two weeks until their patch of ground will be dry enough to work on.

There has been much admiration of the Golden Valley community garden patch this week as the flowers are looking fabulous, and the plants have put on lots of new growth.

We were interested to learn from one of our regular garden visitors that it seems our humble newsletter even gets an airing in America of all places.  So, we would like to wish you all in America or Sandgate, a very happy holiday!

What’s next?

  • Take out some brambles appearing amongst the base of the fig tree
  • Plant some cauliflowers if we can find room – maybe interplant with spring onions
  • Plant more lettuces alongside the others
  • Sow courgettes this week

This weeks update from the Sandgate Community Garden Diary.

Posted by Tim Prater in Sandgate Community Garden

Notice of Uncontested Election: Sandgate Village Ward 2023

Election of Parish Councillors for Sandgate Village Ward of Sandgate Parish Council on Thursday, 4 May 2023

I, S. Priest being the Returning Officer at the above election, report that the person whose name or
names that appear below were duly elected as Parish Councillor without contest for Sandgate Village
Ward of Sandgate Parish Council.

5 April 2023

  • BARRETT Hazel
  • CLARIS Susan
  • FITCH Michael
  • FULLER Gary
  • HORTON Simon
  • MORRIS Rosalie
  • PRATER Tim
  • STEPHENS Tracy
Sandgate_Village_Ward

Posted by Tim Prater in News

Statement of Persons Nominated: Sandgate Valley Ward May 2023

Statement of the persons nominated for election as a Parish Councillor for Sandgate Valley Ward of Sandgate Parish Council.

Sandgate-Valley

if a candidate has requested not to make their home address public, the relevant electoral area in
which their home address is situated (or the country if their address is outside the UK) will be provided.

The persons above against whose name no entry is made in the last column have been and stand validly
nominated.

A POLL WILL BE TAKEN between the hours of 7am to 10pm on Thursday, 4 May 2023.

Posted by Tim Prater in News
Parish Council Meeting Minutes 21-03-2023

Parish Council Meeting Minutes 21-03-2023

The minutes of Sandgate’s Parish Council meeting, held on 21st March 2023, in Sandgate Library.

Minutes-council-meeting-21-03-23

Previous Sandgate Parish Council Meeting Agendas and Minutes. We publish agendas a few days before a meeting. We then post draft minutes in the week after a meeting.

Most of our meetings are also broadcast live on our Facebook page. Those recordings are left on Facebook for a few months after the meeting so can be watched back later.

We broadcast our meetings live on our Facebook page (although we’re sorry: this one was not). Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!

The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.

The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.

Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.

Posted by Tim Prater in Council, Minutes

Sandgate Community Garden: Update 2 April 2023

Sandgate Community Garden Team Diary Entry for 2nd April: Ten varieties of tomato, coming soon.

That sunny warm spring seems to still be eluding us, with a continuation of yet more rain and stormy days.  The rainfall for March was 109.3mm, double the monthly average.  In March last year the total was just 29.5mm.  

Sandgate is filled with the sounds of chainsaws felling trees and the loud crunching of the wood chipping machines.  It has been going on all week from Romney Avenue in Golden Valley in one direction, and from the woods in Military Road, making way for yet more housing.  There is an empty sky where there used to be a canopy.  When you read that trees are capable of sensing when their neighbours are under attack and can send signals of alarm further afield to other trees, it just makes you sad.

Let us dispense with the misery and consider happier things.

We did manage to dodge more rain, and weed the rest of Fremantle Park.  We just managed to put in a couple of dozen strawberry plants before we gave up and let the rainfall water them in. 

We finished planting the seed potatoes and directly sowed the carrots and parsnips.  The parsnips will not mature until the first frosts so we could be being a little optimistic there, considering our possible time left at Enbrook!  The peas for pea pods got sown and the spinach planted.  The cabbages, calabrese and thyme seedlings got pricked out and potted on, as did some 250 tomato plants.  Now that amount of tomato plants will be more than enough even for us, so we are sure to have plenty to pass on later this month.  We have ten varieties to choose from, so something for everyone. 

We are battling with the sycamore seedlings as we do this time every year, but whilst searching them out we come across so many other seedlings that randomly pop up which we can use in other gardens or pot up in preparation for one of our events.  It is such a delight to benefit from plants for free, and always interesting to see them emerging and then puzzle over what they could be until they become large enough to recognise.

We have been observing the rhubarb patch as it has evolved over the last month.  Our earliest variety showed itself some weeks ago, yet most of the other plants are still to appear or are just revealing a first stem and leaf.

Last but not least, one of our vigilant gardeners spotted something called a bee-fly.  It looks and behaves like a bee, sipping nectar with its long tongue or proboscis, preferably from flowers such as primroses and wild violets, of which there are plenty in the Golden Valley gardens this time of year.  There is a photo of it below, so keep a lookout for it in your street.

What’s next?

  • Weed at the Sandgate orchard and plant more herbs there.
  • Plant another tray of radishes
  • Might need to consider staking the broad beans as they are growing fast
  • Pot up Goji berry runners for transplanting elsewhere

This weeks update from the Sandgate Community Garden Diary.

Posted by Tim Prater in Sandgate Community Garden
Planning Committee Agenda 04-04-2023

Planning Committee Agenda 04-04-2023

The agenda for the Sandgate Parish Council Full Parish Council meeting, to held on 4th April 2023 at 6.30pm.

Planning-Agenda-04-04-23

The Planning Committee meeting is open to press and public. If any member of the public wishes to attend, please can they notify clerk@sandgatepc.org.uk in advance. This allows us to ensure we have sufficient seats and allow reasonable spacing.

Previous Sandgate Parish Council Planning Committee Agenda and Minutes. We publish agendas a few days before a meeting. We then post draft minutes in the week after a meeting.

Most of our meetings will be broadcast live on our Facebook page. Recordings of the meetings will be left on Facebook for a few months after the meeting so they can be watched back later. Comments left on Facebook broadcasts during the meeting are not be monitored and are not a way of feeding back to the Council.

Minimum Notice

We issue agendas at least three clear days before a meeting. We display them on the noticeboard in the library, Parish noticeboards on the Village Green and by Enbrook Valley shops, and on our website.

The minimum three clear days for notice of a meeting does not include:

  • the day of issue of the agenda, or;
  • the day of the meeting, or;
  • a Sunday, or;
  • a day of the Christmas break, or;
  • a day of the Easter break, or;
  • of a bank holiday, or;
  • a day appointed for public thanksgiving or mourning.

Meeting in Public

All meetings of our Council are open to the public, except in limited defined circumstances. We can only decide, by resolution, to meet in private when discussing confidential business or for other special reasons where publicity would be prejudicial to the public interest.

Those reasons might include, for example, discussing the conduct of employees, negotiations of contracts or terms of tender, or the early stages of a legal dispute.

Posted by Tim Prater in Agenda, Planning