Statement of Persons Nominated: Sandgate Valley Ward May 2023

Statement of the persons nominated for election as a Parish Councillor for Sandgate Valley Ward of Sandgate Parish Council.

Sandgate-Valley

if a candidate has requested not to make their home address public, the relevant electoral area in
which their home address is situated (or the country if their address is outside the UK) will be provided.

The persons above against whose name no entry is made in the last column have been and stand validly
nominated.

A POLL WILL BE TAKEN between the hours of 7am to 10pm on Thursday, 4 May 2023.

Posted by Tim Prater in News
Parish Council Meeting Minutes 21-03-2023

Parish Council Meeting Minutes 21-03-2023

The minutes of Sandgate’s Parish Council meeting, held on 21st March 2023, in Sandgate Library.

Minutes-council-meeting-21-03-23

Previous Sandgate Parish Council Meeting Agendas and Minutes. We publish agendas a few days before a meeting. We then post draft minutes in the week after a meeting.

Most of our meetings are also broadcast live on our Facebook page. Those recordings are left on Facebook for a few months after the meeting so can be watched back later.

We broadcast our meetings live on our Facebook page (although we’re sorry: this one was not). Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!

The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.

The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.

Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.

Posted by Tim Prater in Council, Minutes

Sandgate Community Garden: Update 2 April 2023

Sandgate Community Garden Team Diary Entry for 2nd April: Ten varieties of tomato, coming soon.

That sunny warm spring seems to still be eluding us, with a continuation of yet more rain and stormy days.  The rainfall for March was 109.3mm, double the monthly average.  In March last year the total was just 29.5mm.  

Sandgate is filled with the sounds of chainsaws felling trees and the loud crunching of the wood chipping machines.  It has been going on all week from Romney Avenue in Golden Valley in one direction, and from the woods in Military Road, making way for yet more housing.  There is an empty sky where there used to be a canopy.  When you read that trees are capable of sensing when their neighbours are under attack and can send signals of alarm further afield to other trees, it just makes you sad.

Let us dispense with the misery and consider happier things.

We did manage to dodge more rain, and weed the rest of Fremantle Park.  We just managed to put in a couple of dozen strawberry plants before we gave up and let the rainfall water them in. 

We finished planting the seed potatoes and directly sowed the carrots and parsnips.  The parsnips will not mature until the first frosts so we could be being a little optimistic there, considering our possible time left at Enbrook!  The peas for pea pods got sown and the spinach planted.  The cabbages, calabrese and thyme seedlings got pricked out and potted on, as did some 250 tomato plants.  Now that amount of tomato plants will be more than enough even for us, so we are sure to have plenty to pass on later this month.  We have ten varieties to choose from, so something for everyone. 

We are battling with the sycamore seedlings as we do this time every year, but whilst searching them out we come across so many other seedlings that randomly pop up which we can use in other gardens or pot up in preparation for one of our events.  It is such a delight to benefit from plants for free, and always interesting to see them emerging and then puzzle over what they could be until they become large enough to recognise.

We have been observing the rhubarb patch as it has evolved over the last month.  Our earliest variety showed itself some weeks ago, yet most of the other plants are still to appear or are just revealing a first stem and leaf.

Last but not least, one of our vigilant gardeners spotted something called a bee-fly.  It looks and behaves like a bee, sipping nectar with its long tongue or proboscis, preferably from flowers such as primroses and wild violets, of which there are plenty in the Golden Valley gardens this time of year.  There is a photo of it below, so keep a lookout for it in your street.

What’s next?

  • Weed at the Sandgate orchard and plant more herbs there.
  • Plant another tray of radishes
  • Might need to consider staking the broad beans as they are growing fast
  • Pot up Goji berry runners for transplanting elsewhere

This weeks update from the Sandgate Community Garden Diary.

Posted by Tim Prater in Sandgate Community Garden
Planning Committee Agenda 04-04-2023

Planning Committee Agenda 04-04-2023

The agenda for the Sandgate Parish Council Full Parish Council meeting, to held on 4th April 2023 at 6.30pm.

Planning-Agenda-04-04-23

The Planning Committee meeting is open to press and public. If any member of the public wishes to attend, please can they notify clerk@sandgatepc.org.uk in advance. This allows us to ensure we have sufficient seats and allow reasonable spacing.

Previous Sandgate Parish Council Planning Committee Agenda and Minutes. We publish agendas a few days before a meeting. We then post draft minutes in the week after a meeting.

Most of our meetings will be broadcast live on our Facebook page. Recordings of the meetings will be left on Facebook for a few months after the meeting so they can be watched back later. Comments left on Facebook broadcasts during the meeting are not be monitored and are not a way of feeding back to the Council.

Minimum Notice

We issue agendas at least three clear days before a meeting. We display them on the noticeboard in the library, Parish noticeboards on the Village Green and by Enbrook Valley shops, and on our website.

The minimum three clear days for notice of a meeting does not include:

  • the day of issue of the agenda, or;
  • the day of the meeting, or;
  • a Sunday, or;
  • a day of the Christmas break, or;
  • a day of the Easter break, or;
  • of a bank holiday, or;
  • a day appointed for public thanksgiving or mourning.

Meeting in Public

All meetings of our Council are open to the public, except in limited defined circumstances. We can only decide, by resolution, to meet in private when discussing confidential business or for other special reasons where publicity would be prejudicial to the public interest.

Those reasons might include, for example, discussing the conduct of employees, negotiations of contracts or terms of tender, or the early stages of a legal dispute.

Posted by Tim Prater in Agenda, Planning

Sandgate Community Garden: Update 26 March 2023

Sandgate Community Garden Team Diary Entry for 26th March: Time ticks on.

Crikey!  The clocks have moved forward an hour, how did we get to that point already?  The winds have been an issue this week with yet more downpours of rain; we had to cancel the Wednesday session following on from the previous cancelled Saturday session, which meant we had a fair bit to catch up with on Saturday.

We sowed more onion seeds, and a tray of spinach, mainly to replace the trays of seedlings we lost when one of our anchored and weighted mini greenhouses took off in high winds and spilt all the seedling trays inside.  Oh well, we just sow more and luckily we still have the time for the new seedlings to catch up.

Most of the potatoes got planted, as did around one hundred plugs of spring onions.  We potted up four donated bay trees from a local garden just before the heavens opened again and we all had to run for cover – we finished early with all things considered.

On Tuesday some of us went over to a Lyminge Gardeners’ Society talk which was all about looking at soil at a microscopic level.  It was fascinating to see slides showing many of the tiny creatures living right under our noses yet invisible to the naked eye.  We have so much to learn about fostering the  conditions to keep and nurture the right sort of microscopic beasties.  Definitely work in progress!

Although the weather was diabolical, we had a visit from the manager of the Muddy Wellies Community Garden, just outside Ashford.  We went on something of a magical mystery tour to all of the sites to show that we also have a fair amount of space to take care of; however it just happens to be spread about in lots of different places.  She was able to see how the spring flowers particularly in the Golden Valley are looking beautiful right now.  The hyacinths outside the shops smell amazing, and all the little daffodils are looking beautiful in Fremantle Park. 

On Saturday afternoon, the vegetable plots in Fremantle Park got a makeover, weeded and new wood chip paths put down, whilst the orchard area was weeded and tidied up.  Again we had to dive for cover when a rain cloud came over, but it soon passed and we could continue.  It was good to see that the pomegranate tree seems to still be alive in spite of the very cold spells we had this winter, and many of the flowering plants had sown seeds around the plot.  We still have lots of planting to finish in the two recreation parks, but they should look good this year.

The next meeting of the Sandgate Environmental Action Group will be held in the Old Fire Station, Sandgate Road, at 7.00 pm Thursday 30th March – all are welcome.

What’s next?

  • Finish planting the potatoes
  • Finish weeding Fremantle Park
  • Sow peas for pods
  • Prick out the tomatoes, cabbages and thyme seedlings

This weeks update from the Sandgate Community Garden Diary.

Posted by Tim Prater in Sandgate Community Garden
Planning Committee Minutes 14-03-2023

Planning Committee Minutes 14-03-2023

The minutes of Sandgate’s Parish Council Planning meeting, held on 14th March 2023, in Sandgate Library.

Planning-Minutes-14-03-23

You can find previous Sandgate Parish Planning Agendas and Minutes on this website. We publish agendas a few days before a meeting. The Clerk then posts draft minutes in the week after a meeting.

We broadcast our meetings live on our Facebook page. Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!

The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.

The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.

Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.

Posted by Tim Prater in Minutes, Planning
PWLB Loan Reserve Report February 2023

PWLB Loan Reserve Report February 2023

Updated PWLB Loan Reserve report for Sandgate Parish Council to February 2023.

Loan Reserve Report

PWLB_tracker_2018_2023

We have previously issued PWLB Reports quarterly alongside committee reports. We will aim to do so from now using this standalone format.

The PWLB loan reserve was formed following our receipt of a loan of £500,000 from the Public Works Loan Board in August 2018 for the purchase of land which then fell through. Despite lobbying Government, the PWLB (a branch of the Treasury) refused to cancel the loan and take the money back from us without requiring a six figure penalty fee. They did, however, confirm the money could be retained and invested by the Council.

The Council has committed that the costs of the loan will not fall on taxpayers through increased Council Tax without a consultation on doing so. We have held no such consultation to date.

As such, we placed the full loan amount in a defined PWLB Loan Reserve.

  • All payments for that loan (capital repayments, interest payments) come out of that reserve.
  • All income from that loan (currently interest payments on the loan amount) we put into that reserve. The value of the reserve is published regularly (quarterly).

At this time, while the costs of the loan exceed the income (due to historically low interest rates), the value of our PWLB Loan Reserve is dropping. Although we seek investments with the best return, we want security for the money (so it is all currently in accounts backed by guarantee up to £85,000 per account) and some investments are not open to local authorities, so there are limits on what we can do.

Financial Reporting

Previous Sandgate Parish Council Resources Committee Agendas, Minutes and Financial Reports.

Sandgate Parish Council uses (the excellent) Scribe Accounts to manage our Council accounts and generate reports.

Sandgate Parish Council’s finances are governed by our Financial Regulations and Standing Orders. Every Town and Parish Council has similar rules. Because those rules govern our financial management, we can only amend or vary them by a Council resolution.

Our Council’s Standing Orders require quarterly reporting of receipts, payments and balances. For instance, they say at 17.c:

The Responsible Financial Officer shall supply to each councillor as soon as practicable after 30 June, 30 September and 31 December in each year a statement to summarise:

i. the council’s receipts and payments for each quarter;

ii. the council’s aggregate receipts and payments for the year to date;

iii. the balances held at the end of the quarter being reported

and which includes a comparison with the budget for the financial year and highlights any actual or potential overspends.

Posted by Tim Prater in Agenda, Resources
Financial Reports February 2023

Financial Reports February 2023

Updated financial reports for Sandgate Parish Council for February 2023, and the financial year 2022-23 to date.

Payment and Receipts Summary

Summary-of-payments-and-receipts-feb-23

Receipts in Month

Receipts-list-Feb-23

Payments in Month

Payments-list-Feb-23

Reserve Balances

Reserves-List-Feb-23

Bank Reconciliation

Reconcile-All-banks-Feb-2023

VAT Summary

VATSummary-Feb-23

Previous Sandgate Parish Council Resources Committee Agendas, Minutes and Financial Reports.

Sandgate Parish Council uses (the excellent) Scribe Accounts to manage our Council accounts and generate reports.

Sandgate Parish Council’s finances are governed by our Financial Regulations and Standing Orders. Every Town and Parish Council has similar rules. Those rules govern our financial management, and we can only amend or vary them by a Council resolution.

The Council’s Standing Orders require that we report quarterly on receipts, payments and balances. For instance, they say at 17.c:

The Responsible Financial Officer shall supply to each councillor as soon as practicable after 30 June, 30 September and 31 December in each year a statement to summarise:

i. the council’s receipts and payments for each quarter;

ii. the council’s aggregate receipts and payments for the year to date;

iii. the balances held at the end of the quarter being reported

and which includes a comparison with the budget for the financial year and highlights any actual or potential overspends.

We are now publishing our reports monthly to exceed that requirement. We then consider those reports at the next Parish Council Resources Committee meeting.

Posted by Tim Prater in Agenda, Resources

Sandgate Community Garden: Update 19 March 2023

Sandgate Community Garden Team Diary Entry for 19th March: A bee, or not a bee?

We had a touch of frost during the week but from then onwards the temperatures have started to climb, and although we are not out of the woods as regards the possibility of frosts, we can at least restart the sowing of seeds, and the current seedlings stand more of a chance of getting growing.  We had good enough weather for the Wednesday morning gardening session, however Saturday was cancelled as it was very wet and blustery and as much of the tasks are about sowing more seeds, it can be difficult when some of the seeds are as fine as dust and get transported all about the plot on a sudden gust of wind, and there are none to go in the seed tray.

Some of the blossoms are out in our hedge growing against the fence, not the sea buckthorn, but some of the other hedge plants of wild cherry, crab apple, and wild plum.  All the Sandgate wild plum trees are now in flower and doing battle with the elements so that it is always astonishing that they can manage to bear fruit after the severe battering they often get this time of year combined with a lack of insect life.  We were pleased to note that the two varieties of Pulmonaria we have growing close to the pond have survived the winter and are starting to flower – they will certainly attract the bees. 

Talking of bees, The Sandgate Environmental Action group is hosting a free Bee identification training day on 15th April should you be interested in taking part in Bee surveys locally to help support the work of the Bumblebee Conservation Trust.  You can book by emailing sandgateenvironmentalaction@gmail.com or messaging Gemma on 07984694907.  The training will take place in the Old Fire Station, Sandgate from 10am to 2pm.

Not having a session to garden on Saturday has put us back a little this week as we had hoped to get the first early potato varieties into the ground; they will now have to wait until next week; however we did manage to get the peas for pea shoots planted, and a further half tray of radishes.  The structures for the sweet peas got put up, and the spare sweet pea plants got repotted as they were climbing out of their smaller modules.  A few plants were delivered to the Saga children’s nursery in the park which they will plant into their raised bed/pots, and we pruned their apple tree to keep it in good shape.

A little time was spent working through the compost compound as it seems that the bind weed has had a wonderful time travelling into the rich compost from outside, and sending out great long ‘bootlace’ roots which as we know will rapidly grow even if broken into tiny pieces.  The roots could be composted, and are frequently put in our large compost bins, but as there were quite a few, it was decided to put them in a compost bag and allow them to ‘cook’ for a while in there to start the breakdown process before they do eventually get put on the compost pile.

During the week there was a catch up visit to ‘Muddy Wellies’ community garden just outside Ashford.  Last year a few of us had helped to prune some of the trees in their lovely orchard, and it was good to see the group is still thriving and have new facilities as well as others in the planning.  Next week one of their managers will be coming out to visit us and our gardens.  It is always helpful and useful to be able to exchange ideas and sometimes resources with other groups.

What’s next?

  • Sow more onions and radishes
  • Sow some of the flower seeds
  • Plant those potatoes
  • Maybe plant the spring onions
  • Prick out the thyme seedlings

This weeks update from the Sandgate Community Garden Diary.

Posted by Tim Prater in Sandgate Community Garden
Resources Committee Minutes 10-01-2023

Resources Committee Minutes 10-01-2023

The minutes of Sandgate’s Parish Council Resources Committee meeting, held on 10th January 2023, in Sandgate Library.

Resources-Minutes-10th-January-2023

You can find previous Sandgate Parish Council Resources Committee Agendas, Minutes and Financial Reports on this website. We publish agendas a few days before a meeting. The Clerk then posts draft minutes in the week after a meeting.

We broadcast our meetings live on our Facebook page. Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!

The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.

The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.

Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.

Posted by Tim Prater in Minutes, Resources