Planning Committee Minutes 21-08-2023

Planning Committee Minutes 21-08-2023

The minutes of Sandgate’s Parish Council Planning Committee meeting, held on 21st August 2023, in Sandgate Library.

Planning-Minutes-21.08.-23

You can find previous Sandgate Parish Planning Committee Agendas and Minutes on this website. We publish agendas a few days before a meeting. The Clerk then posts draft minutes in the week after a meeting.

We broadcast our meetings live on our Facebook page. Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!

The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.

The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.

Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.

Posted by Tim Prater in Minutes, Planning

Sandgate Community Garden: Update 3 September 2023

Sandgate Community Garden Team Diary Entry for 3rd September: A fabulous day and the weather was just perfect.

Thank you, thank you, thank you to everyone who donated plants for the Sea Festival and to everyone who came along on the day to support us either to buy plants/vegetables, or to help out at the stall or with setting up and clearing away – it was a fabulous day and the weather was just perfect too.  It was a great atmosphere, and lovely to be alongside our sister groups the Sandgate Society and  Sandgate Environmental Action.  We raised a massive £414.54; the ‘guess the weight of the hamper’ was popular, featuring a selection of organic vegetables grown by us, it was won by Lesley with a spot on guess, give or take a few grams.   We would like to say many thanks to the Parish Council for giving us a space at the Festival which was very much appreciated.

On the bank holiday Monday a group of volunteers came out from the Napier barracks to help shift lots of wood chips from the lower path in Enbrook Park, right up to the garden where they are needed to replenish the pathways.  They also helped to turn the compost heaps too which was a great help. 

On Tuesday there was an invitation to visit the Lynsted Kitchen Community Garden which was a real treat, followed by a meeting with the Kent Food Partnership.  This group is part of the Good Food Movement which is holding a summit at the University of Kent in early October and will showcase many projects and initiatives in Kent – we will be representing Sandgate there.

On Wednesday Kate Strong came to Folkestone on her bamboo bike as part of a 3,000 mile ride around the circumference of mainland Britain.  During her ride she has visited more than 50 innovative climate projects and schools across the country. It was a privilege to be able to talk to her about her journey, and she was able to help us with information about projects she had seen.  She finished her mission on Saturday in London.

In the meantime there has been sunshine and showers in Sandgate, with the rainfall for August recorded at 77.8mm.  As a result, it was found that the dreaded blight has reached Enbrook Park and so the tomatoes will have to be removed.  We made a start on Saturday, and guess we need to be grateful that it has taken quite so long to get to the park.

The last of the Claytonia got pricked out,  extra water given to the new plantings of radishes, mustards and spring onions, as well as to the celery and celeriac trying to swell and make something of themselves.  Some hoops got found to help keep the netting off the newly planted lettuces and there has been plenty of grumblings about the holes being made in many of the leaves by slugs, snails and caterpillars!

What’s Next?

  • Finish removing and composting the tomato plants
  • Start to lay wood chips on the paths
  • Keep watering the celery and celeriac plus new plants

This weeks update from the Sandgate Community Garden Diary.

Posted by Tim Prater in Sandgate Community Garden

Sandgate Community Garden: Update 27 August 2023

Sandgate Community Garden Team Diary Entry for 27th August: It is all happening in Sandgate.

Crikey!  It is all happening in Sandgate.  The Sea Festival weekend is upon us at last, yet by the time you read this newsletter it will probably be all finished.  We have been keeping a close eye on the weather, and although there were showers on Saturday, it did not spoil the evening firework show marking the start of the festival.  We now know that our stall will be right on the seafront in front of the car park, alongside our sister groups, Sandgate Environmental Action and the Sandgate Society

During the week we have been checking over the plants to make sure they are in fine fettle for the day. The van is full to the brim already and there will have to be several trips made back and forth to get everything in place first thing in the morning.  So pleased to say that we have plenty of volunteers for the day, helping to unload the van and set up the stall – it will be a great day!

The week has been busy.  Some of the claytonia seedlings have been pricked out, along with the cabbages and some red mustard.  There has been a great deal of weeding as the growth is quite lush in the garden and cheeky weeds are hiding in the undergrowth until they find a space and show themselves, only to be found and pulled up.  Some of the cucumber and winter squash plants have grown into the hedge so that their fruits are dangling in the middle of it.  The rosemary plants got a good trim, a few plums got picked and most then eaten, the dwarf bean plants taken out and composted to make way for plantings of Japanese turnips, Chinese cabbages, mustards and winter radishes.  The daylight hours are drawing in, and there is no time left to sow many seeds.  The last will be a few small red radishes and in October, the broad beans, then no more seeds until next February.  It feels like the year is winding down already.

The offshoot of our original banana tree is doing very well, so we said goodbye to the old stem which sadly snapped during high winds, and cut it back.  There is now another new stem and you can see in the picture below that the amaranth in front sets it off quite nicely to give a real ‘jungle’ look.

What’s next?

  • Prick out the rest of the claytonia
  • Keep checking on the tomatoes for blight
  • Keep the new plantings well watered plus the celery and celeriac
  • Get some hoops over the lettuces for the netting

This weeks update from the Sandgate Community Garden Diary.

Posted by Tim Prater in Sandgate Community Garden
Finance Committee Minutes 21-08-2023

Finance Committee Minutes 21-08-2023

The minutes of Sandgate’s Parish Council Finance Committee meeting, held on 21st August 2023, in Sandgate Library.

Finance-Minutes-21st-August-2023-1

You can find previous Sandgate Parish Council Finance Committee Agendas, Minutes and Financial Reports on this website. We publish agendas a few days before a meeting. The Clerk then posts draft minutes in the week after a meeting.

We broadcast our meetings live on our Facebook page. Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!

The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.

The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.

Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.

Posted by Tim Prater in Minutes, Resources

Sandgate Community Garden: Update 20 August 2023

Sandgate Community Garden Team Diary Entry for 20th August: The slugs and snails are on the march, and the hunt is still on for hornets.

We had a massive 22.9mm of rain on Friday night, which is more than we usually get for most months.  The thunder and lightning rip-roared about for a few hours which seemed to wake most folk up, but it did mean that there was no need to water the Enbrook Park garden on the Saturday morning, and all the plants looked glad for it.  However the slugs and snails are on the march, and with all our brassicas under netting, they have free reign to romp about as much as they like it seems.  There were also a few cabbage white caterpillars that had escaped our vigilance until they were so big they were blindingly obvious and therefore easy to evict.

The hedge got another trim this week, the claytonia, and spring onion seeds got sown and the Chinese cabbages planted next to the kohl rabi.  We had some wallflower seedlings which got moved into larger pots, and some of the plants for our sale next Sunday at the Sandgate Sea Festival were looked over and pampered to be their best for the day.

Unfortunately the hornet hunters are still very busy hunting the Asian hornets, and some information leaflets were taken to the Parish Council in the hope they can be put on the public information boards locally to give details on what to look for and how to identify them. Seen one? Report an Asian Hornet sighting here.

As for the current situation with the tomatoes, well sadly the dreaded blight is rapidly closing in on us.  There are no signs of it on our plants at Enbrook Park still but it is in the area.  The plants have done particularly well all considered, and are full of tomatoes.  They usually ripen from the bottom truss upwards, and this week as usual we were greeted with large bite marks and half chewed fruits on the plants, whilst others were pulled off and discarded by our usual suspects, the badgers.  We are of the mind to share with them anyway as they were in the park before us but just hope that they do not take to climbing up the cordons to reach further up.  

In general, most of the plants are doing well, even the hops have suddenly started to appear, but perhaps one disappointment so far is that the winter squash plants have very few fruits.  They have plenty of male flowers, but no female flowers.  We understand that this could be due to the fact it has been quite cool this summer with plenty of rain so the plants decide not to produce any female flowers.  We shall have to see if the situation changes, but now time is getting on and before we know it we will be into September!

What’s next?

  • Prick out the claytonia seedlings, cabbages and cauliflowers.
  • Weed between the asparagus and rosemary plants.
  • Trim back the rosemary plants and tidy them up
  • Find space for the next plantings

This weeks update from the Sandgate Community Garden Diary.

Posted by Tim Prater in Sandgate Community Garden
Financial Reports July 2023

Financial Reports July 2023

Updated financial reports for Sandgate Parish Council for July 2023, and the financial year 2023-24 to date.

Payment and Receipts Summary

Summary-payments-and-receipts-July-23

Receipts in Month

Receipts-list-July-23

Payments in Month

payments-list-July-23

Reserve Balances

Reserves-list-July-23

Bank Reconciliation

ReconcileAll-banks-july-23

VAT Summary

VATSummary-July-23

Previous Sandgate Parish Council Resources Committee Agendas, Minutes and Financial Reports.

Sandgate Parish Council uses (the excellent) Scribe Accounts to manage our Council accounts and generate reports.

Sandgate Parish Council’s finances are governed by our Financial Regulations and Standing Orders. Every Town and Parish Council has similar rules. Those rules govern our financial management, and we can only amend or vary them by a Council resolution.

The Council’s Standing Orders require that we report quarterly on receipts, payments and balances. For instance, they say at 17.c:

The Responsible Financial Officer shall supply to each councillor as soon as practicable after 30 June, 30 September and 31 December in each year a statement to summarise:

i. the council’s receipts and payments for each quarter;

ii. the council’s aggregate receipts and payments for the year to date;

iii. the balances held at the end of the quarter being reported

and which includes a comparison with the budget for the financial year and highlights any actual or potential overspends.

We are now publishing our reports monthly to exceed that requirement. We then consider those reports at the next Parish Council Resources Committee meeting.

Posted by Tim Prater in Agenda, Resources
Finance Committee Minutes 17-07-2023

Finance Committee Minutes 17-07-2023

The minutes of Sandgate’s Parish Council Finance Committee meeting, held on 17th July 2023, in Sandgate Library.

Finance-Minutes-24th-July-2023

You can find previous Sandgate Parish Council Finance Committee Agendas, Minutes and Financial Reports on this website. We publish agendas a few days before a meeting. The Clerk then posts draft minutes in the week after a meeting.

We broadcast our meetings live on our Facebook page. Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!

The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.

The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.

Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.

Posted by Tim Prater in Minutes, Resources
Finance Committee Agenda 21-08-2023

Finance Committee Agenda 21-08-2023

The agenda of Sandgate’s Parish Council Finance Committee meeting. We will hold the meeting on 21st August 2023 at 6:30pm. It will be held in Sandgate Library.

Finance Committee Agenda

Finance-Agenda-21-08-23

Our Finance Committee meeting is open to press and public. Please could any member of the public who wants to attend notify us via clerk@sandgatepc.org.uk in advance. This allows us to ensure we have sufficient seats and allow reasonable spacing.

We publish our financial reporting on the “in-running” budget monthly. So at this meeting we will consider the reports since the last meeting.

Previous Sandgate Parish Council Finance Committee Agendas, Minutes and Financial Reports.

We use (the excellent) Scribe Accounts to manage our Council accounts and generate reports.

Sandgate Parish Council’s finances are governed by our Financial Regulations and Standing Orders, and every Town and Parish Council has similar rules. Because those rules govern our financial management, we can only amend or vary them by a Council resolution.

The Council’s Standing Orders require quarterly reporting of receipts, payments and balances. For instance, they say at 17.c:

The Responsible Financial Officer shall supply to each councillor as soon as practicable after 30 June, 30 September and 31 December in each year a statement to summarise:

i. the council’s receipts and payments for each quarter;

ii. the council’s aggregate receipts and payments for the year to date;

iii. the balances held at the end of the quarter being reported

and which includes a comparison with the budget for the financial year and highlights any actual or potential overspends.

We’re now publishing our reports monthly, exceeding that requirement. Consequently we will consider the reports at the next Parish Council Resources Committee meeting.

Posted by Tim Prater in Agenda, Resources
PWLB Loan Reserve Report July 2023

PWLB Loan Reserve Report July 2023

Updated PWLB Loan Reserve report for Sandgate Parish Council to July 2023.

Loan Reserve Report

PWLB-tracker-2018-23-15-08-23-2

We have previously issued PWLB Reports quarterly alongside committee reports. We will aim to do so from now using this standalone format.

The PWLB loan reserve was formed following our receipt of a loan of £500,000 from the Public Works Loan Board in August 2018 for the purchase of land which then fell through. Despite lobbying Government, the PWLB (a branch of the Treasury) refused to cancel the loan and take the money back from us without requiring a six figure penalty fee. They did, however, confirm the money could be retained and invested by the Council.

The Council has committed that the costs of the loan will not fall on taxpayers through increased Council Tax without a consultation on doing so. We have held no such consultation to date.

As such, we placed the full loan amount in a defined PWLB Loan Reserve.

  • All payments for that loan (capital repayments, interest payments) come out of that reserve.
  • All income from that loan (currently interest payments on the loan amount) we put into that reserve. The value of the reserve is published regularly (quarterly).

At this time, while the costs of the loan exceed the income (due to historically low interest rates), the value of our PWLB Loan Reserve is dropping. Although we seek investments with the best return, we want security for the money (so it is all currently in accounts backed by guarantee up to £85,000 per account) and some investments are not open to local authorities, so there are limits on what we can do.

Financial Reporting

Previous Sandgate Parish Council Resources Committee Agendas, Minutes and Financial Reports.

Sandgate Parish Council uses (the excellent) Scribe Accounts to manage our Council accounts and generate reports.

Sandgate Parish Council’s finances are governed by our Financial Regulations and Standing Orders. Every Town and Parish Council has similar rules. Because those rules govern our financial management, we can only amend or vary them by a Council resolution.

Our Council’s Standing Orders require quarterly reporting of receipts, payments and balances. For instance, they say at 17.c:

The Responsible Financial Officer shall supply to each councillor as soon as practicable after 30 June, 30 September and 31 December in each year a statement to summarise:

i. the council’s receipts and payments for each quarter;

ii. the council’s aggregate receipts and payments for the year to date;

iii. the balances held at the end of the quarter being reported

and which includes a comparison with the budget for the financial year and highlights any actual or potential overspends.

Posted by Tim Prater in Agenda, Resources
Planning Committee Agenda 21-08-2023

Planning Committee Agenda 21-08-2023

The agenda for the Sandgate Parish Council Planning Committee meeting, to held on 21st August 2023 at 6.30pm.

Planning-Agenda-21.08.23

The Planning Committee meeting is open to press and public. If any member of the public wishes to attend, please can they notify clerk@sandgatepc.org.uk in advance. This allows us to ensure we have sufficient seats and allow reasonable spacing.

Previous Sandgate Parish Council Planning Committee Agenda and Minutes. We publish agendas a few days before a meeting. We then post draft minutes in the week after a meeting.

Most of our meetings will be broadcast live on our Facebook page. Recordings of the meetings will be left on Facebook for a few months after the meeting so they can be watched back later. Comments left on Facebook broadcasts during the meeting are not be monitored and are not a way of feeding back to the Council.

Minimum Notice

We issue agendas at least three clear days before a meeting. We display them on the noticeboard in the library, Parish noticeboards on the Village Green and by Enbrook Valley shops, and on our website.

The minimum three clear days for notice of a meeting does not include:

  • the day of issue of the agenda, or;
  • the day of the meeting, or;
  • a Sunday, or;
  • a day of the Christmas break, or;
  • a day of the Easter break, or;
  • of a bank holiday, or;
  • a day appointed for public thanksgiving or mourning.

Meeting in Public

All meetings of our Council are open to the public, except in limited defined circumstances. We can only decide, by resolution, to meet in private when discussing confidential business or for other special reasons where publicity would be prejudicial to the public interest.

Those reasons might include, for example, discussing the conduct of employees, negotiations of contracts or terms of tender, or the early stages of a legal dispute.

Posted by Tim Prater in Agenda, Planning