Parish Council Meeting Minutes 11-12-2023

Parish Council Meeting Minutes 11-12-2023

The minutes of Sandgate’s Parish Council meeting, held on 11th December 2023, in Sandgate Library.

Minutes-council-meeting-11-12-23

Previous Sandgate Parish Council Meeting Agendas and Minutes. We publish agendas a few days before a meeting. We then post draft minutes in the week after a meeting.

Most of our meetings are also broadcast live on our Facebook page. Those recordings are left on Facebook for a few months after the meeting so can be watched back later.

We broadcast our meetings live on our Facebook page (although we’re sorry: this one was not). Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!

The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.

The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.

Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.

Posted by Tim Prater in Council, Minutes
Petition to Kent County Council: 20mph for Sandgate

Petition to Kent County Council: 20mph for Sandgate

A petition to Kent County Council has been launched to support Sandgate Parish Council’s long standing campaign for a 20mph zone through Sandgate. That includes the A259 Sandgate Hill, Sandgate High Street and Sandgate Esplanade and better enforcement of the speed limit.

Sign the 20mph for Sandgate petition.

The petition has been set up using the Kent Petition scheme. It is designed to force Kent County Council to finally listen to our long standing campaign for Sandgate and implement a 20 mph scheme. The Kent Petition scheme says:

(a) Where the petition relates to a County Council matter that relates to a specific District Council area and contains at least 1,000 signatures it will be debated at the most appropriate local meeting (e.g. Joint Transportation Board).
(b) Between 2500 and 9999 signatures, the petition will be debated at the appropriate Cabinet Committee.
(c) 10,000 signatures or more, the petition will be debated at County Council.

We want as many signatures as we can to get this debated at the highest levels of Kent County Council.

How You Can Help the 20mph for Sandgate Campaign

Sign Our Petition online. We know the Kent Petition system currently has error messages on it, and it is not an easy one to use. But we have tested, many local residents have signed successfully. Please persevere!

Put up a poster encouraging others to sign online. You can download a copy of our poster below.

Poster-20mph-for-Sandgate

Print out a paper petition form for people to sign. You can download our paper petition form below (its designed to be printed double sided).

Please drop completed forms to Sandgate Parish Council & Library, James Morris Court, Sandgate High Street, Sandgate, Folkestone CT20 3RR. They will be collated and sent in to be added to the online signatories.

KCC-Petition-20mph-for-Sandgate

Please only sign the petition once online or on paper. Kent will remove duplicates so there is no advantage in doing so.

Find other ways to help our campaign at 20splentyforsandgate.org.uk.

Like and follow our 20’s Plenty for Sandgate Campaign Facebook Page.

Posted by Tim Prater in News

Sandgate Community Garden: Update 10 December 2023

Sandgate Community Garden Team Diary Entry for 10th December: An invite to speak at the Canterbury Climate Action Partnership Climate Action Festival.

Still the weather continues to slow us down or keep us away from the garden with yet more rain.

We did enjoy a little sunshine on the Wednesday morning session where we were able to barrow some fresh compost onto the asparagus beds, clear some leaves out of the pond, and begin to check the brassica patches for yellowing lower leaves so that they can be removed.  We then picked some winter salad as well as a few leeks before packing away the tools for the day.  Unfortunately on Saturday it was raining quite hard and so the morning session was cancelled once again. 

Luckily we were not to be left idle that day as there was an invite to speak at the CCAP (Canterbury Climate Action Partnership) Climate Action Festival in Canterbury, about one of our very favourite topics – compost!  In particular, they were most interested in our new hot composter which came last week, and it seems that when it is finally up and running, producing plenty of compost, then we shall be getting visits from several organisations keen to find out how they work.

There were enquiries from community gardens as well as Parish councillors, keen to investigate if such composters could be useful to their locations.  In the meantime we might have to start thinking about how we can go about getting funds for another one!

What’s next?

  • Empty out the compost bay onto empty beds or under the brassicas
  • Clear the nasturtium plants affected by the frost
  • Clear the flowered nicotiana plants
  • Move any cerinthe seedlings creeping into the path

This weeks update from the Sandgate Community Garden Diary.

Posted by Tim Prater in Sandgate Community Garden
Folkestone & Hythe Christmas Waste Collections 2023

Folkestone & Hythe Christmas Waste Collections 2023

Residents are being encouraged to make a note of changes to household waste and recycling collections in Folkestone & Hythe over Christmas and the new year.

Waste crews will empty bins, generally, two days later than usual in the week commencing Monday 25 December 2023 and then one day later than usual during week of Monday 1 January 2024.

This is to give our hard-working teams the opportunity to enjoy a well-earned break for Christmas. The revised timetable is as follows:

Original collection dateRevised collection date
Monday 25 December 2023Wednesday 27 December 2023
Tuesday 26 December 2023Thursday 28 December 2023
Wednesday 27 December 2023Friday 29 December 2023
Thursday 28 December 2023Saturday 30 December 2023
Friday 29 December 2023Monday 1 January 2024
Monday 1 January 2024Tuesday 2 January 2024
Tuesday 2 January 2024Wednesday 3 January 2024
Wednesday 3 January 2024Thursday 4 January 2024
Thursday 4 January 2024Friday 5 January 2024
Friday 5 January 2024Saturday 6 January 2024

Household waste and recycling collections will return to normal on Monday 8 January 2024.

Garden waste collections are taking their usual break for Christmas, meaning there will be no service between Friday 22 December 2023 and Monday 8 January 2024

All of the changed dates can be found in the latest edition of Your District Today – distributed to all households in the district – and also by visiting the council’s MyAccount service.

Cllr Jeremy Speakman, Cabinet Member for Assets and Operations, said: “According to research, we all produce around 30% more waste over the Christmas period – making it even more important we reduce, reuse and recycle.

“Remember items such as Christmas cards, crackers (without the snaps), paper hats, non-glittery wrapping paper that scrunches and chocolate boxes can all be recycled.”

A free real Christmas tree recycling service will be available once again. Garden waste subscribers can leave theirs next to their bins once the service resumes, while non-subscribers should visit folkestone-hythe.gov.uk/christmas on the first week in January to arrange a collection.

Posted by Tim Prater in News
Finance Committee Minutes 05-12-2023

Finance Committee Minutes 05-12-2023

The minutes of Sandgate’s Parish Council Finance Committee meeting, held on 5th December 2023, in Sandgate Library.

Finance-Minutes-05-12-23

You can find previous Sandgate Parish Council Finance Committee Agendas, Minutes and Financial Reports on this website. We publish agendas a few days before a meeting. The Clerk then posts draft minutes in the week after a meeting.

We broadcast our meetings live on our Facebook page. Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!

The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.

The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.

Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.

Posted by Tim Prater in Minutes, Resources
Planning Committee Agenda 11-12-2023

Planning Committee Agenda 11-12-2023

The agenda for the Sandgate Parish Council Planning Committee meeting, to held on 11th December 2023 at 7.00pm or at the fall of the Finance Committee Meeting whichever is later.

Planning-Agenda-11-12-23

The Planning Committee meeting is open to press and public. If any member of the public wishes to attend, please can they notify clerk@sandgatepc.org.uk in advance. This allows us to ensure we have sufficient seats and allow reasonable spacing.

Previous Sandgate Parish Council Planning Committee Agenda and Minutes. We publish agendas a few days before a meeting. We then post draft minutes in the week after a meeting.

Most of our meetings will be broadcast live on our Facebook page. Recordings of the meetings will be left on Facebook for a few months after the meeting so they can be watched back later. Comments left on Facebook broadcasts during the meeting are not be monitored and are not a way of feeding back to the Council.

Minimum Notice

We issue agendas at least three clear days before a meeting. We display them on the noticeboard in the library, Parish noticeboards on the Village Green and by Enbrook Valley shops, and on our website.

The minimum three clear days for notice of a meeting does not include:

  • the day of issue of the agenda, or;
  • the day of the meeting, or;
  • a Sunday, or;
  • a day of the Christmas break, or;
  • a day of the Easter break, or;
  • of a bank holiday, or;
  • a day appointed for public thanksgiving or mourning.

Meeting in Public

All meetings of our Council are open to the public, except in limited defined circumstances. We can only decide, by resolution, to meet in private when discussing confidential business or for other special reasons where publicity would be prejudicial to the public interest.

Those reasons might include, for example, discussing the conduct of employees, negotiations of contracts or terms of tender, or the early stages of a legal dispute.

Posted by Tim Prater in Agenda, Planning
PWLB Loan Reserve Report November 2023

PWLB Loan Reserve Report November 2023

Updated PWLB Loan Reserve report for Sandgate Parish Council to November 2023.

Loan Reserve Report

PWLB-tracker-2018-23-v202312

We have previously issued PWLB Reports quarterly alongside committee reports. We will aim to do so from now using this standalone format.

The PWLB loan reserve was formed following our receipt of a loan of £500,000 from the Public Works Loan Board in August 2018 for the purchase of land which then fell through. Despite lobbying Government, the PWLB (a branch of the Treasury) refused to cancel the loan and take the money back from us without requiring a six figure penalty fee. They did, however, confirm the money could be retained and invested by the Council.

The Council has committed that the costs of the loan will not fall on taxpayers through increased Council Tax without a consultation on doing so. We have held no such consultation to date.

As such, we placed the full loan amount in a defined PWLB Loan Reserve.

  • All payments for that loan (capital repayments, interest payments) come out of that reserve.
  • All income from that loan (currently interest payments on the loan amount) we put into that reserve. The value of the reserve is published regularly (quarterly).

At this time, while the costs of the loan exceed the income (due to historically low interest rates), the value of our PWLB Loan Reserve is dropping. Although we seek investments with the best return, we want security for the money (so it is all currently in accounts backed by guarantee up to £85,000 per account) and some investments are not open to local authorities, so there are limits on what we can do.

Financial Reporting

Previous Sandgate Parish Council Resources Committee Agendas, Minutes and Financial Reports.

Sandgate Parish Council uses (the excellent) Scribe Accounts to manage our Council accounts and generate reports.

Sandgate Parish Council’s finances are governed by our Financial Regulations and Standing Orders. Every Town and Parish Council has similar rules. Because those rules govern our financial management, we can only amend or vary them by a Council resolution.

Our Council’s Standing Orders require quarterly reporting of receipts, payments and balances. For instance, they say at 17.c:

The Responsible Financial Officer shall supply to each councillor as soon as practicable after 30 June, 30 September and 31 December in each year a statement to summarise:

i. the council’s receipts and payments for each quarter;

ii. the council’s aggregate receipts and payments for the year to date;

iii. the balances held at the end of the quarter being reported

and which includes a comparison with the budget for the financial year and highlights any actual or potential overspends.

Posted by Tim Prater in Agenda, Resources
Financial Reports November 2023

Financial Reports November 2023

Updated financial reports for Sandgate Parish Council for November 2023, and the financial year 2023-24 to date.

Payment and Receipts Summary

Summary-report-Nov-23

Receipts in Month

Receipts-list-Nov-23

Payments in Month

Paymnts-list-Nov-23

Reserve Balances

Reserves-list-Nov-23

Bank Reconciliation

ReconcileAll-banks-Nov-23

VAT Summary

Vat-Summary-Nov-2023

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Previous Sandgate Parish Council Resources Committee Agendas, Minutes and Financial Reports.

Sandgate Parish Council uses (the excellent) Scribe Accounts to manage our Council accounts and generate reports.

Sandgate Parish Council’s finances are governed by our Financial Regulations and Standing Orders. Every Town and Parish Council has similar rules. Those rules govern our financial management, and we can only amend or vary them by a Council resolution.

The Council’s Standing Orders require that we report quarterly on receipts, payments and balances. For instance, they say at 17.c:

The Responsible Financial Officer shall supply to each councillor as soon as practicable after 30 June, 30 September and 31 December in each year a statement to summarise:

i. the council’s receipts and payments for each quarter;

ii. the council’s aggregate receipts and payments for the year to date;

iii. the balances held at the end of the quarter being reported

and which includes a comparison with the budget for the financial year and highlights any actual or potential overspends.

We are now publishing our reports monthly to exceed that requirement. We then consider those reports at the next Parish Council Resources Committee meeting.

Posted by Tim Prater in Agenda, Resources

Sandgate Community Garden: Update 3 December 2023

Sandgate Community Garden Team Diary Entry for 3rd December: The proud owners of a fantastic hot composter.

December has arrived and it certainly fells like it has too with a biting wind and freezing temperatures.  The rainfall for November was 183.6mm, so just as massive as it was for October.  The clay soil at Pent farm is swimming in water except for where there has been plenty of compost added, but happily Enbrook Park copes with it all very well. 

On Wednesday morning we managed to dodge the rain and get in an hour or two at the main Sandgate garden, sorting out some of the fleece over the beds, tidying and picking some green winter salad.   The rose hedge got a good pruning, as did the spent growth of the asparagus beds.  On Saturday it was decided that it was too cold for our usual gardening session, with temperatures below zero for most of the morning meaning that the ground would have been frozen and most of the plants would not have appreciated any disturbance either.  Cars were spotted in Sandgate with a covering of snow, so it was clear that the white stuff is not all that far away from us.

At the crack of dawn on Thursday a couple of us took delivery of a fantastic hot composter at Folkestone College.  This particular day had been a long time coming, and was a result of speaking at the Folkestone and Hythe Sustainable Futures Forum way back in May, then putting in an application for funding to buy a composter.  We won the bid, and after lots of negotiating and organisation, the day finally came when it was in our possession.

Folkestone College has kindly offered us a composting space within their grounds, and once we are all satisfied with arrangements, we will be ready to get going and shall be busy making compost; not from green waste from the gardens which we already do, but from food waste.  It has to be remembered that cooked food cannot be composted in exactly the same way as waste from the garden or kitchen peelings, and this amazing composter is just the thing to be able to tackle it.  It requires no electricity, just a bit of muscle power to turn a handle, and the input of wood shavings/chips or sawdust, which Folkestone College has in quantity.  When the first of the food waste goes into the composter it will take a mere two to three weeks for it to appear at the other end in the form of raw compost.  Raw compost still needs to be matured before it can be used on the gardens, but by going through the composter it will have been mixed with the sawdust/wood shavings/wood chips and have naturally heated up to high enough temperatures to kill off any harmful pathogens.

There is a great deal of work for us to do, and much for us to learn before we can be confident we are making the sort of compost we are looking to be producing, but it is a start, and we will not be sure of the results for some months to come.  However we can now make a start and hopefully be able to encourage more people to compost with us, or maybe even to support us in securing more funding to build up a series of such composting devices.  Now that really would be something!

What’s next?

  • Still need to turnout the conventional compost bins
  • Put compost over the cleared asparagus beds
  • Use fishing net to clear some leaves out of the pond
  • Check brassicas for pigeon damage/ remove old leaves

This weeks update from the Sandgate Community Garden Diary.

Posted by Tim Prater in Sandgate Community Garden