Planning Committee Agenda 22-01-2024

Planning Committee Agenda 22-01-2024

The agenda for the Sandgate Parish Council Planning Committee meeting, to held on 22nd January 2024 at 7.00pm or at the fall of the Full Council Meeting whichever is later.

Planning-Agenda-22-01-24-1

The Planning Committee meeting is open to press and public. If any member of the public wishes to attend, please can they notify clerk@sandgatepc.org.uk in advance. This allows us to ensure we have sufficient seats and allow reasonable spacing.

Previous Sandgate Parish Council Planning Committee Agenda and Minutes. We publish agendas a few days before a meeting. We then post draft minutes in the week after a meeting.

Most of our meetings will be broadcast live on our Facebook page. Recordings of the meetings will be left on Facebook for a few months after the meeting so they can be watched back later. Comments left on Facebook broadcasts during the meeting are not be monitored and are not a way of feeding back to the Council.

Minimum Notice

We issue agendas at least three clear days before a meeting. We display them on the noticeboard in the library, Parish noticeboards on the Village Green and by Enbrook Valley shops, and on our website.

The minimum three clear days for notice of a meeting does not include:

  • the day of issue of the agenda, or;
  • the day of the meeting, or;
  • a Sunday, or;
  • a day of the Christmas break, or;
  • a day of the Easter break, or;
  • of a bank holiday, or;
  • a day appointed for public thanksgiving or mourning.

Meeting in Public

All meetings of our Council are open to the public, except in limited defined circumstances. We can only decide, by resolution, to meet in private when discussing confidential business or for other special reasons where publicity would be prejudicial to the public interest.

Those reasons might include, for example, discussing the conduct of employees, negotiations of contracts or terms of tender, or the early stages of a legal dispute.

Posted by Tim Prater in Agenda, Planning
PWLB Loan Reserve Report December 2023

PWLB Loan Reserve Report December 2023

Updated PWLB Loan Reserve report for Sandgate Parish Council to December 2023.

Loan Reserve Report

PWLB-tracker-2018-23-new

We have previously issued PWLB Reports quarterly alongside committee reports. We will aim to do so from now using this standalone format.

The PWLB loan reserve was formed following our receipt of a loan of £500,000 from the Public Works Loan Board in August 2018 for the purchase of land which then fell through. Despite lobbying Government, the PWLB (a branch of the Treasury) refused to cancel the loan and take the money back from us without requiring a six figure penalty fee. They did, however, confirm the money could be retained and invested by the Council.

The Council has committed that the costs of the loan will not fall on taxpayers through increased Council Tax without a consultation on doing so. We have held no such consultation to date.

As such, we placed the full loan amount in a defined PWLB Loan Reserve.

  • All payments for that loan (capital repayments, interest payments) come out of that reserve.
  • All income from that loan (currently interest payments on the loan amount) we put into that reserve. The value of the reserve is published regularly (quarterly).

At this time, while the costs of the loan exceed the income (due to historically low interest rates), the value of our PWLB Loan Reserve is dropping. Although we seek investments with the best return, we want security for the money (so it is all currently in accounts backed by guarantee up to £85,000 per account) and some investments are not open to local authorities, so there are limits on what we can do.

Financial Reporting

Previous Sandgate Parish Council Resources Committee Agendas, Minutes and Financial Reports.

Sandgate Parish Council uses (the excellent) Scribe Accounts to manage our Council accounts and generate reports.

Sandgate Parish Council’s finances are governed by our Financial Regulations and Standing Orders. Every Town and Parish Council has similar rules. Because those rules govern our financial management, we can only amend or vary them by a Council resolution.

Our Council’s Standing Orders require quarterly reporting of receipts, payments and balances. For instance, they say at 17.c:

The Responsible Financial Officer shall supply to each councillor as soon as practicable after 30 June, 30 September and 31 December in each year a statement to summarise:

i. the council’s receipts and payments for each quarter;

ii. the council’s aggregate receipts and payments for the year to date;

iii. the balances held at the end of the quarter being reported

and which includes a comparison with the budget for the financial year and highlights any actual or potential overspends.

Posted by Tim Prater in Agenda, Resources
Environment Committee Minutes 08-01-2024

Environment Committee Minutes 08-01-2024

The minutes of Sandgate’s Parish Council Environment Committee meeting, held on 8th January 2024, in Sandgate Library.

Env-Minutes-08-01-24

You can find previous Sandgate Parish Environment Committee Agendas and Minutes on this website. We publish agendas a few days before a meeting. The Clerk then posts draft minutes in the week after a meeting.

We broadcast our meetings live on our Facebook page. Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!

The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.

The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.

Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.

Posted by Tim Prater in Environment, Minutes
Planning Committee Minutes 08-01-2024

Planning Committee Minutes 08-01-2024

The minutes of Sandgate’s Parish Council Planning Committee meeting, held on 8th January 2024, in Sandgate Library.

Planning-Minutes-08-01-24

You can find previous Sandgate Parish Planning Committee Agendas and Minutes on this website. We publish agendas a few days before a meeting. The Clerk then posts draft minutes in the week after a meeting.

We broadcast our meetings live on our Facebook page. Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!

The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.

The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.

Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.

Posted by Tim Prater in Minutes, Planning
Finance Committee Agenda 15-01-2024 [Now 22-01-2024]

Finance Committee Agenda 15-01-2024 [Now 22-01-2024]

The agenda of Sandgate’s Parish Council Finance Committee meeting. We will hold the meeting on 15th January 2024 at 6:30pm. It will be held in Sandgate Library.

Please note that this meeting will now be held at 6pm on Monday 22nd January in the library. Apologies for the delay: the meeting would not have been quorate on 15th January.

Finance Committee Agenda

Finance-Agenda-22-01-24

Our Finance Committee meeting is open to press and public. Please could any member of the public who wants to attend notify us via clerk@sandgatepc.org.uk in advance. This allows us to ensure we have sufficient seats and allow reasonable spacing.

We publish our financial reporting on the “in-running” budget monthly. So at this meeting we will consider the reports since the last meeting.

Previous Sandgate Parish Council Finance Committee Agendas, Minutes and Financial Reports.

We use (the excellent) Scribe Accounts to manage our Council accounts and generate reports.

Sandgate Parish Council’s finances are governed by our Financial Regulations and Standing Orders, and every Town and Parish Council has similar rules. Because those rules govern our financial management, we can only amend or vary them by a Council resolution.

The Council’s Standing Orders require quarterly reporting of receipts, payments and balances. For instance, they say at 17.c:

The Responsible Financial Officer shall supply to each councillor as soon as practicable after 30 June, 30 September and 31 December in each year a statement to summarise:

i. the council’s receipts and payments for each quarter;

ii. the council’s aggregate receipts and payments for the year to date;

iii. the balances held at the end of the quarter being reported

and which includes a comparison with the budget for the financial year and highlights any actual or potential overspends.

We’re now publishing our reports monthly, exceeding that requirement. Consequently we will consider the reports at the next Parish Council Resources Committee meeting.

Posted by Tim Prater in Agenda, Resources

Sandgate Community Garden: Update 7 January 2024

Sandgate Community Garden Team Diary Entry for 7th January: A definite sense of déjà vu.

HAPPY NEW YEAR!

There is definitely a sense of déjà vu looking back at the newsletter for this time last year.  Reassuringly we are doing the very same tasks within the garden, but it seems that the weather patterns are also the same.  High winds/storms, and oodles of rain.  The rainfall for December was 87.2 mm; last December it was 88.6 mm.  The month with the highest rainfall in 2023 was November with 183.6 mm, and in 2022 it was November again but with 194.8 mm. 

Just before Christmas, we pulled up our parsnip harvest which if we are honest, we never expected to see.  We sowed the parsnip seeds just after the announcement that Enbrook Park was to be sold and decided only to sow a few because our future was uncertain and December seemed very far away at the time.  The thing about parsnips is that you never are sure what the crop is like until you get them up and out of the ground – they could be full of canker or just underwhelming.  Fortunately we were pleasantly surprised that although the harvest was small, there were a few whoppers as you can see in the picture below. 

Not much was happening in the garden over the Christmas festivities, and visits were made by a valiant few to check that netting and fleece was in place and all was generally as it should be.  It seems that there has been and are many instances of a nasty cough/cold bug going around the population, definitely not covid this time, and for some of us, something we have not had experience of for some years, or since the start of the pandemic. 

Happily there was some unexpected sunshine during our Saturday morning session which was most welcome and it was good to see some flowering primroses and the tips of the emerging daffodils appearing all over the garden and first sign that spring is actually on its way.  Unfortunately for us, the toolbox lock refused to budge which meant we had no access to tools but were quite happy chatting and generally taking stock of what was happening within the plot.  One thing that did not escape our notice was several potato plants popping up in the beds where they were planted last year.  It seems that no matter how hard you search for them on harvesting, they still get missed and rise up to haunt you the following year and always where you do not want them – just typical!

What’s next?

  • Sort out the compost area
  • Cut back the goji berries
  • Prune some of the fruit trees

This weeks update from the Sandgate Community Garden Diary.

Posted by Tim Prater in Sandgate Community Garden
Environment Committee Agenda 08-01-2024

Environment Committee Agenda 08-01-2024

The agenda for the Sandgate Parish Council Environment Committee meeting, to held on 8th January 2024 at 7pm.

Env-Agenda-08-01-24

The Environment Committee meeting is open to press and public. If any member of the public wishes to attend, please can they notify clerk@sandgatepc.org.uk in advance. This allows us to ensure we have sufficient seats and allow reasonable spacing.

Previous Sandgate Parish Council Environment Committee Agenda and Minutes. We publish agendas a few days before a meeting. We then post draft minutes in the week after a meeting.

Most of our meetings will be broadcast live on our Facebook page. Recordings of the meetings will be left on Facebook for a few months after the meeting so they can be watched back later. Comments left on Facebook broadcasts during the meeting are not be monitored and are not a way of feeding back to the Council.

Minimum Notice

We issue agendas at least three clear days before a meeting. We display them on the noticeboard in the library, Parish noticeboards on the Village Green and by Enbrook Valley shops, and on our website.

The minimum three clear days for notice of a meeting does not include:

  • the day of issue of the agenda, or;
  • the day of the meeting, or;
  • a Sunday, or;
  • a day of the Christmas break, or;
  • a day of the Easter break, or;
  • of a bank holiday, or;
  • a day appointed for public thanksgiving or mourning.

Meeting in Public

All meetings of our Council are open to the public, except in limited defined circumstances. We can only decide, by resolution, to meet in private when discussing confidential business or for other special reasons where publicity would be prejudicial to the public interest.

Those reasons might include, for example, discussing the conduct of employees, negotiations of contracts or terms of tender, or the early stages of a legal dispute.

Posted by Tim Prater in Agenda, Environment
Planning Committee Agenda 08-01-2024

Planning Committee Agenda 08-01-2024

The agenda for the Sandgate Parish Council Planning Committee meeting, to held on 8th January 2024 at 7.00pm or at the fall of the Environment Committee Meeting whichever is later.

Planning-Agenda-08-01-24

The Planning Committee meeting is open to press and public. If any member of the public wishes to attend, please can they notify clerk@sandgatepc.org.uk in advance. This allows us to ensure we have sufficient seats and allow reasonable spacing.

Previous Sandgate Parish Council Planning Committee Agenda and Minutes. We publish agendas a few days before a meeting. We then post draft minutes in the week after a meeting.

Most of our meetings will be broadcast live on our Facebook page. Recordings of the meetings will be left on Facebook for a few months after the meeting so they can be watched back later. Comments left on Facebook broadcasts during the meeting are not be monitored and are not a way of feeding back to the Council.

Minimum Notice

We issue agendas at least three clear days before a meeting. We display them on the noticeboard in the library, Parish noticeboards on the Village Green and by Enbrook Valley shops, and on our website.

The minimum three clear days for notice of a meeting does not include:

  • the day of issue of the agenda, or;
  • the day of the meeting, or;
  • a Sunday, or;
  • a day of the Christmas break, or;
  • a day of the Easter break, or;
  • of a bank holiday, or;
  • a day appointed for public thanksgiving or mourning.

Meeting in Public

All meetings of our Council are open to the public, except in limited defined circumstances. We can only decide, by resolution, to meet in private when discussing confidential business or for other special reasons where publicity would be prejudicial to the public interest.

Those reasons might include, for example, discussing the conduct of employees, negotiations of contracts or terms of tender, or the early stages of a legal dispute.

Posted by Tim Prater in Agenda, Planning
Planning Committee Minutes 11-12-2023

Planning Committee Minutes 11-12-2023

The minutes of Sandgate’s Parish Council Planning Committee meeting, held on 11th December 2023, in Sandgate Library.

Planning-Minutes-11-12-23

You can find previous Sandgate Parish Planning Committee Agendas and Minutes on this website. We publish agendas a few days before a meeting. The Clerk then posts draft minutes in the week after a meeting.

We broadcast our meetings live on our Facebook page. Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!

The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.

The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.

Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.

Posted by Tim Prater in Minutes, Planning

Sandgate Community Garden: Update 17 December 2023

Sandgate Community Garden Team Diary Entry for 17th December: We would all like to wish you a very happy Christmas.

We are fast approaching the winter solstice and the shortest day of the year.  This gives plenty of hope to know that the days from then on will become longer as we make our way towards spring and the start of the growing season for the new year.  There have been some spectacular sunrises in Sandgate recently, mostly to warn us of bad weather to come – on Wednesday when we have one of our usual gardening sessions, there was no sign of rain on any weather apps, however it did rain significantly enough for us to abandon any thought of doing any work outside.  Happily Saturday was quite fair and we all commented on how good it was to get outside and get on with some worthwhile chores.

We are still occupied with clearing some beds and putting down more compost.  Some of the beds were treated to a sprinkling of bokashi bran and biochar just a week or so ago and this week we noticed that there is a white bloom that has appeared over the surface of the beds as they start to grow beneficial fungi and bacteria.  In general, with the cool temperatures and the shorter days, life in the garden has pretty much come to a standstill.  We were impressed to still be picking broccoli florets this week from plants that first cropped in mid to late summer.

Upon clearing the beds we came across a few hangers-on from the year such as the odd potato, a couple of turnips and a rather large winter radish.  Not much in the way of wildlife whilst we are in the garden except for our ever attentive and excited robin that you just catch in the corner of your eye as it flits about the plot looking to see what we have unearthed which might be edible for a robin.  We did find a fairly fat caterpillar amongst some of the broccoli leaves but put it back to fend for itself.

We have only been able to continue with our mulching of the beds because we had six volunteers come out from the Napier barracks to help wheelbarrow soaking wet and heavy compost all the way up the hill to the garden from where it has to be dropped off and stored.  With daylight fading fast, we just managed to fill the compost compound within the garden before most volunteers were worn out and ready to get back to the camp to dry out and warm up!

This will be our last newsletter of 2023, with our next edition being Sunday 7th January 2024.  We would all like to wish you a very happy Christmas and look forward to relaying more garden news in the new year. 

What’s next?

  • Clear the last of the beds and mulch with compost
  • Sprinkle more bokashi and biochar
  • Even up the hedge
  • Clear some of the growth near the pond area

This weeks update from the Sandgate Community Garden Diary.

Posted by Tim Prater in Sandgate Community Garden