Sandgate Parish Council Annual Return 2023-24

Sandgate Parish Council is defined as a “smaller authority” for the purposes of publication of its annual accounts and statements.

The Local Audit and Accountability Act 2014 and the Accounts and Audit Regulations 2015 require that:

1. The accounting records for the financial year to which the audit relates and all books, deeds, contracts, bills, vouchers, receipts and other documents relating to those records must be made available for inspection by any person interested, during a period of 30 working days set by the smaller authority and including the first 10 working days of July.

2. The period referred to in paragraph (1) starts with the day on which the period for the exercise of public rights is treated as having been commenced i.e. the day following the day on which all of the obligations in paragraph (3) below have been fulfilled.

3. The responsible financial officer for a relevant authority must, on behalf of that authority, publish (which must include publication on the authority’s website):

(a) the Accounting Statements (i.e. Section 2 of the Annual Return), accompanied by:

(i) a declaration, signed by that officer to the effect that the status of the Accounting Statements are unaudited and that the Accounting Statements as published may be subject to change;

(ii) the Annual Governance Statement (i.e. Section 1 of the Annual Return); and

(b) a statement that sets out—

(i) the period for the exercise of public rights;

(ii) details of the manner in which notice should be given of an intention to inspect the accounting records and other documents;

(iii) the name and address of the local auditor;

(iv) the provisions contained in section 26 (inspection of documents etc.) and section 27 (right to make objections at audit) of the Act, as they have effect in relation to the authority in question.

All the required accounting statements, declarations, annual governance statement and additional statements are available in this 2024 Full Annual Return of Sandgate Parish Council. The declared period for the exercise of Public Rights is 27 June – 9 August 2024.

AnnualReturnForm-2023-2024-Sandgate-Parish-Council

Bank-reconciliation

Explanation-of-variances

Notice-of-public-rights

Final-report-for-2023-24-Sandgate-PC-IA

Interim-Report-for-2023-24-Sandgate-PC-IA

Scanned pdf documents do not comply with the Accessibility Regulations but the above documents can be provided in an alternative format or on alternative media, on request.

There is a National Audit Office guide Local Authority Accounts: A guide to your rights.

Posted by Tim Prater in Council, News, Resources
Parish Council Meeting Minutes 24-06-2024

Parish Council Meeting Minutes 24-06-2024

The minutes of Sandgate’s Parish Council meeting, held on 24th June 2024, in Sandgate Library.

Minutes-council-meeting-24-06-2024

Meeting video at: https://www.facebook.com/sandgatepc/videos/971795957972616

Previous Sandgate Parish Council Meeting Agendas and Minutes. We publish agendas a few days before a meeting. We then post draft minutes in the week after a meeting.

Most of our meetings are also broadcast live on our Facebook page. Those recordings are left on Facebook for a few months after the meeting so can be watched back later.

We broadcast our meetings live on our Facebook page (although we’re sorry: this one was not). Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!

The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.

The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.

Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.

Posted by Tim Prater in Council, Minutes

Sandgate Community Garden: Update 23rd June 2024

Sandgate Community Garden Team Diary Entry for 23rd June: The potatoes not eaten by the badgers, and the figs are swelling.

Well, it looks like we might have finally turned some sort of weather corner, and can finally look forward to a spell of decent sunshine and warmer temperatures.  Of course that always means that we have to get out the watering cans so it is a mixed blessing.

On Monday there was quite a gathering at the garden when we had a large visitation from the Napier barracks to celebrate volunteer week.  Luckily the ‘Friends of Napier’ brought with them oodles of lovely cake, so by the time the lads had managed to empty our two newly delivered ton bags of compost and barrow it all up the hill into the garden, the cake was out and waiting for them to finish.  It must have only taken them about an hour if that!  Thank goodness too as it would have taken us ages to have done, and it means we can start to empty some of the plots and put down new compost before the next crop goes in.

Apparently the badgers in the park are very active at the moment.  One of our gardeners living close by has had a badger getting into her compost bin, probably after anything edible plus the worms.  Badgers have also been visiting us and decided to have a go at the potato crop.  They crashed about in the foliage digging up several spuds, chewed up lots and left a proper mess.  So it was we decided it might be wise to take up the entire potato crop because no barrier will be enough to keep out a badger if their mind is set to get in there and make a meal of something.  Many of the crop were quite small and could have done with some more time to grow but it was either harvest now or possibly lose the lot.

We were delighted to notice that the fig tree is showing a good amount of fruit which is starting to swell.  We shall look forward to trying to beat the birds to them later on in the season.

We got some more beetroot planted and the first of the kale is in and netted from the cabbage white butterflies, not that there have been any to notice.  In fact many folk are saying that there is a distinct lack of insects, even worse than last year.

Thinking of the state of nature, it was reassuring to see so many folk from Folkestone boarding the train on Saturday morning to go up to central London to take part in a huge demonstration called ‘restore nature now’.  With an election just around the corner, it will be interesting to see if come 5th July when it is all over, if any of the protests have been heard.

What’s next?

  • Clear the broad bean beds and refresh with compost
  • Plant out more kale varieties
  • Plant out the slipper gourds
  • Weed the tomato bed – be careful of the basil in there!

This weeks update from the Sandgate Community Garden Diary.

Posted by Tim Prater in Sandgate Community Garden
Parish Council Meeting Agenda 24-06-2024

Parish Council Meeting Agenda 24-06-2024

The agenda for the Sandgate Parish Council Full Parish Council meeting, to held on Monday 24th June 2024, in Sandgate Library at 6.30pm.

Agenda-council-meeting-24-06-24

The Council meeting is open to press and public. If you would like to attend this meeting, please notify clerk@sandgatepc.org.uk in advance. Letting us know allows us to make sure we have sufficient seats for you and allow reasonable spacing.

We keep a full list of previous Sandgate Parish Council Meeting Agenda and Minutes on this website. We publish those agendas a few days before each meeting, and will also post draft minutes in the week after a meeting.

Most of our meetings are broadcast live on our Facebook page. We’ll then leave those recordings on Facebook for a few months after the meeting so you can watch them back later.

Minimum Notice

We issue agenda’s at least three clear days before a meeting. We display them on the noticeboard in the library, Parish noticeboards on the Village Green and by Enbrook Valley shops, and on our website.

The minimum three clear days for notice of a meeting does not include:

  • the day of issue of the agenda, or;
  • the day of the meeting, or;
  • a Sunday, or;
  • a day of the Christmas break, or;
  • a day of the Easter break, or;
  • of a bank holiday, or;
  • a day appointed for public thanksgiving or mourning.

Meeting in Public

All meetings of our Council are open to the public, except in limited defined circumstances. We can only decide, by resolution, to meet in private when discussing confidential business or for other special reasons where publicity would be prejudicial to the public interest.

Those reasons might include, for example, discussing the conduct of employees, negotiations of contracts or terms of tender, or the early stages of a legal dispute.

Posted by Tim Prater in Agenda, Council

Sandgate Community Garden: Update 16th June 2024

Sandgate Community Garden Team Diary Entry for 16th June: Just as you are beginning to think that the weather in June could not possibly get any worse, it does.

Just as you are beginning to think that the weather in June could not possibly get any worse, it really does!  There have been some interludes when the wind is calm and the sun is out, but then it starts to rain again and blow a hoolie. 

We got some work done during our usual Wednesday morning session.  The spring onions got put out and so did some more dwarf beans.  Basil got planted out with the tomatoes and some got repotted into larger pots, more dwarf beans got sown as did yet more spring onions.  We have stopped picking the asparagus and the rhubarb to allow the roots and the plants to grow strong and enable them to survive the winter.  If we were to continue to harvest them it can seriously weaken them.

We spent some time potting up some donated house plants very kindly sent our way by Rita and Eddie.  We do not usually take house plants, but our yearly plant sale will be at the Sea Festival on Sunday 25th August (make sure it is in the diary!), so we are preparing well in advance.  We took several cuttings from our sage within the garden too, and hope to have a good variety of plants available on the day.  Please do get in touch if you have any items to donate which we can sell at our stall.  Fingers crossed that the weather is good for the August bank holiday and we can get some money back into the bank for buying seeds and potting compost next year. 

A couple of weeks ago our newsletter mentioned a visit to a fellow compost nerd by the name of Rupert at Shelvin Farm.  On Saturday, whilst the garden session was cancelled due to high winds and rain, we received a delivery of some of Rupert’s compost.  Having seen how Rupert makes his compost, we know this will be good stuff, and that he tests to ensure it has the right biology that we will need to grow more great fruit and vegetables. A couple of us had spent two days this week collecting something like 12 tons of compost from Hope Farm, we delivered a little to the community garden, but most was destined for Pent Farm in the ongoing battle to get to grips with the clay soil there.  So far, we think that particular plot has had something like 30 tons of compost, and we are just starting to get somewhere, making it easier for the plants to get their roots into the soil.

Last year whilst visiting the Nepalese Community Garden, we were given a couple of slipper gourds which are a bit like a cross between a cucumber and a green bell pepper.  There were 10 seeds inside them which were collected and sown a couple of weeks ago.  Happily they have all started to grow and we are looking forward to planting a few of them at Enbrook park soon – maybe just as soon as it stops raining and warms up!

What’s next?

  • Still need to clear around the tayberry
  • Still need to sow more seeds
  • Check the tomatoes for side shoots
  • Get some plots ready for planting out more beetroot and the first of the kale.

This weeks update from the Sandgate Community Garden Diary.

Posted by Tim Prater in Sandgate Community Garden
Finance Committee Minutes 10-06-2024

Finance Committee Minutes 10-06-2024

The minutes of Sandgate’s Parish Council Finance Committee meeting, held on 10th June 2024, in Sandgate Library.

Finance-Minutes-10-06-24

You can find previous Sandgate Parish Council Finance Committee Agendas, Minutes and Financial Reports on this website. We publish agendas a few days before a meeting. The Clerk then posts draft minutes in the week after a meeting.

We broadcast our meetings live on our Facebook page. Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!

The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.

The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.

Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.

Posted by Tim Prater in Minutes, Resources
Financial Reports May 2024

Financial Reports May 2024

Updated financial reports for Sandgate Parish Council for May 2024, and the financial year 2024-25 to date.

Payment and Receipts Summary

Summary-report-01.04.24-to-31.05.24

Receipts in Month

Receipts-up-to-31.05.24

Payments in Month

Payments-up-to-31.05.24

Reserve Balances

Reserves-up-to-31.05.24

Bank Reconciliation

All-banks-rec-up-to-31.05.24

VAT Summary

VAT-summary-31.05.2024

Previous Sandgate Parish Council Resources Committee Agendas, Minutes and Financial Reports.

Sandgate Parish Council uses (the excellent) Scribe Accounts to manage our Council accounts and generate reports.

Sandgate Parish Council’s finances are governed by our Financial Regulations and Standing Orders. Every Town and Parish Council has similar rules. Those rules govern our financial management, and we can only amend or vary them by a Council resolution.

The Council’s Standing Orders require that we report quarterly on receipts, payments and balances. For instance, they say at 17.c:

The Responsible Financial Officer shall supply to each councillor as soon as practicable after 30 June, 30 September and 31 December in each year a statement to summarise:

i. the council’s receipts and payments for each quarter;

ii. the council’s aggregate receipts and payments for the year to date;

iii. the balances held at the end of the quarter being reported

and which includes a comparison with the budget for the financial year and highlights any actual or potential overspends.

We are now publishing our reports monthly to exceed that requirement. We then consider those reports at the next Parish Council Resources Committee meeting.

Posted by Tim Prater in Agenda, Resources
Reaching the Beach in Folkestone This Summer – FREE!

Reaching the Beach in Folkestone This Summer – FREE!

A free summer holiday bus service takes to the road in Folkestone next month (from 20th July).

 The “Reach the Beach” service will bring visitors and residents from the town’s train stations into Folkestone town centre and down to the beach.

The new summer season hop on, hop off buses will run daily from Saturday 20 July until Sunday 1 September and will be free for passengers to use wherever they get on.

Buses will leave Folkestone West half-hourly beginning at 10am (breaks at lunch time and mid-afternoon), with the last bus returning from Folkestone Harbour at 7.45pm.

Stops during the 10-minute journey will include Cheriton Road outside Folkestone Central Station, Shellons Street (for town centre), F51 Skate Park, Old High Street and the Harbour Arm.

The hop on, hop off service is being provided by local bus company, Crosskeys, and supported with funding from the government’s Bus Service Improvement Plan allocation to Kent County Council.

Announcing the new service, Alan Johnson, Managing Director of Crosskeys said:

“We are very pleased to be providing this service in Folkestone during the summer.  It will have the benefit of bringing visitors and residents into the town centre, boosting our local businesses whilst helping ease congestion.

“The additional benefit of the service is the environmental one, by providing a seamless journey between train and bus. Also, being free this is a great opportunity to demonstrate the value of the bus and joined up public transport.”

Posted by Tim Prater in News
Kent Household Support Fund – Summer Voucher Scheme 2024

Kent Household Support Fund – Summer Voucher Scheme 2024

Funded by the Department for Work and Pensions on behalf of the UK government, the Household Support Fund scheme supports vulnerable Kent households in need of help with significantly rising living costs.

HSF (Household Support Fund) Round 4 has now ended, and the Government has announced in the last budget, a further six-month extension to the HSF, meaning HSF Round 5 will run from April until October 2024.

The next scheme will be delivered by KCC from June to September and will offer an online public application route that enables individual self-referral, or professional referrals on behalf of individuals, to be made.

Food and Energy Support Scheme

The scheme will offer energy and/or food support, with applicants able to choose between energy, food, or a 60/40 combination of both energy and food support.

The scheme will open for online applications from 12pm Tuesday 11 June 2024.

The scheme will close on 12pm Wed 4 September 2024, but may close earlier if all the available HSF funds are allocated, therefore early application is advised.

If successful, applicants selecting energy support will be provided in the following way depending on their bill payment method: 

£100 (or £40 if combining with food voucher) virtual energy card* to be used to pay directly to energy providers for electricity, gas, or water bills. Energy providers including British Gas, EDF, Eon, Bulb, Octopus and many more. 

*This card is issued by GVS Prepaid Ltd, pursuant to license by Mastercard International Incorporated 

All applicants receiving a virtual energy card will need to complete the card registration and activation process, this will require online access and those without internet access will require professional referrer assistance, or they can access their local gateway service. 

Applicants on a pre-payment meter, required to top up in-store using a key or card, will receive either a PayPoint or PayZone energy voucher which can be redeemed at their local kiosk.

Applicants opting for food vouchers will be able to choose a retailer from a list of selected retailers during the application process.

Those applicants selecting a split Energy/Food award option will receive £40 of energy support via one of the routes previously indicated and a supermarket Food Voucher to the value of £60.

There is a limited amount of funding available for this scheme and funds will be distributed on a first come, first served basis, with only one award per household. 

Who is eligible?

There is an expectation for professionals making the referral to complete due diligence checks of applications to ensure that beneficiaries meet the eligibility criteria as set out below: 

Professional referrers will need to check applicant residency and confirm energy payment method, if you are unsure of the client’s energy payment method please select food voucher support instead of energy.

All applicants that self-refer will be required to upload evidence when completing the form to prove that they are the energy bill payer for the household (only if requesting energy support), and a Kent resident, within an eligible Kent district, at the point of application. 

 Applicants must:

  • be aged 16 or over 
  • be a Kent resident, permanently living within one of the 12 local authorities covered by Kent County Council (this excludes Medway, Bromley, and Bexley)  
  • have a household income less than £40,000 per annum (£3,334 per month) before tax (including any means tested benefits) 
  • not have savings above £1000 
  • *not be receiving free school meal support within their household

*Free School Meal eligible families will receive a food voucher for each eligible child via their child’s school outside of this scheme. 

Residents with no recourse to public funding are still eligible for the scheme. If a National Insurance number is not available, please email kcc-hsffoodandenergysupport@kent.gov.uk with circumstances and reasons why the applicant should receive this support (please attach all supporting evidence to the email).

Application link: 

Applications for support with the increase in cost of living can be made to the Household Support Fund via the following link: 

Household Support Fund – Kent County Council

Processing timescales 

We do aim to send the relevant Energy (virtual) cards and Food vouchers out as quickly as possible, usually within 10 working days of a successful application being made, however we anticipate there will initially be high demand for support, and this could impact on timescales.  The applicant and referrer (if applicable) will receive email confirmation of the application outcome.

Future Communications 

Please feel free to share this information with your own professional networks, or pass on the subscription link, https://forms.office.com/e/2aKaNrjwBi, to our HSF communications mailing list to receive the latest news and updates on the scheme.

Additional Queries 

Any additional queries can be directed to kcc-hsffoodandenergysupport@kent.gov.uk or via our direct contact number 03000 412424 

Posted by Tim Prater in Uncategorised

Sandgate Community Garden: Update 9th June 2024

Sandgate Community Garden Team Diary Entry for 9th June: Waitrose had to find homes for some of their tomato plants.

It has been dry for most of the week; however it certainly does not feel like June, with lots of cloud cover and a cool breeze most days. 

We got the tomato plants out last week, and whilst those at Enbrook Park are not looking too bad, those at Pent Farm, being more out in the open, are looking very cold and fed up and it could be touch and go if they survive.  Luckily there are plenty under cover in the greenhouse. 

It seems that Waitrose had to find homes for some of their tomato plants, and contacted us to ask if we could find a use for them.  We took a few, then the rest we passed on to Touchbase care, and the Nepalese community garden where they will find good homes for sure. 

The cucumbers and calabrese got planted this week and so did the sweetcorn in amongst the squashes.  We decided to be brave and give the sweetcorn another go – a favourite of the badgers, of which there are plenty within the park.  We did manage to grow some beetroot to a decent size which they have obviously not found yet otherwise they would surely have been taken – this has given us some hope.

After this last push of getting in most of the tender summer plants from beans to squashes, tomatoes, cucumbers and courgettes, it is now time to consider the planting for the autumn and winter already.  We sowed four varieties of autumn/winter cabbages, Romanesco and cauliflowers, of course the kale is already getting to a decent size and next week we will be sowing the purple sprouting which will take us into next spring.

Whilst snail searching, we noticed that one of the Kiwi plants has flowers and we must hold our breath to find out if they may actually produce some fruits.  We can but hope!

What’s next?

  • Still need to clear around the tayberry
  • Sow some purple sprouting
  • Plant some beetroot and spring onions
  • String up the cucumber plants

This weeks update from the Sandgate Community Garden Diary.

Posted by Tim Prater in Sandgate Community Garden