All - Page 19 of 195 - Sandgate Parish Council

Jul

2024

PWLB Loan Reserve Report July 2024

Updated PWLB Loan Reserve report for Sandgate Parish Council to July 2024.

Loan Reserve Report

We have previously issued PWLB Reports quarterly alongside committee reports. We will aim to do so from now using this standalone format.

The PWLB loan reserve was formed following our receipt of a loan of £500,000 from the Public Works Loan Board in August 2018 for the purchase of land which then fell through. Despite lobbying Government, the PWLB (a branch of the Treasury) refused to cancel the loan and take the money back from us without requiring a six figure penalty fee. They did, however, confirm the money could be retained and invested by the Council.

The Council has committed that the costs of the loan will not fall on taxpayers through increased Council Tax without a consultation on doing so. We have held no such consultation to date.

As such, we placed the full loan amount in a defined PWLB Loan Reserve.

All payments for that loan (capital repayments, interest payments) come out of that reserve.

All income from that loan (currently interest payments on the loan amount) we put into that reserve. The value of the reserve is published regularly (quarterly).

At this time, while the costs of the loan exceed the income (due to historically low interest rates), the value of our PWLB Loan Reserve is dropping. Although we seek investments with the best return, we want security for the money (so it is all currently in accounts backed by guarantee up to £85,000 per account) and some investments are not open to local authorities, so there are limits on what we can do.

Financial Reporting

Previous Sandgate Parish Council Resources Committee Agendas, Minutes and Financial Reports.

Sandgate Parish Council uses (the excellent) Scribe Accounts to manage our Council accounts and generate reports.

Sandgate Parish Council’s finances are governed by our Financial Regulations and Standing Orders. Every Town and Parish Council has similar rules. Because those rules govern our financial management, we can only amend or vary them by a Council resolution.

Our Council’s Standing Orders require quarterly reporting of receipts, payments and balances. For instance, they say at 17.c:

The Responsible Financial Officer shall supply to each councillor as soon as practicable after 30 June, 30 September and 31 December in each year a statement to summarise:

i. the council’s receipts and payments for each quarter;

ii. the council’s aggregate receipts and payments for the year to date;

iii. the balances held at the end of the quarter being reported

and which includes a comparison with the budget for the financial year and highlights any actual or potential overspends.

Jul

2024

Financial Reports June 2024

Updated financial reports for Sandgate Parish Council for June 2024, and the financial year 2024-25 to date.

Sandgate Parish Council uses (the excellent) Scribe Accounts to manage our Council accounts and generate reports.

Sandgate Parish Council’s finances are governed by our Financial Regulations and Standing Orders. Every Town and Parish Council has similar rules. Those rules govern our financial management, and we can only amend or vary them by a Council resolution.

The Council’s Standing Orders require that we report quarterly on receipts, payments and balances. For instance, they say at 17.c:

The Responsible Financial Officer shall supply to each councillor as soon as practicable after 30 June, 30 September and 31 December in each year a statement to summarise:

i. the council’s receipts and payments for each quarter;

ii. the council’s aggregate receipts and payments for the year to date;

iii. the balances held at the end of the quarter being reported

and which includes a comparison with the budget for the financial year and highlights any actual or potential overspends.

We are now publishing our reports monthly to exceed that requirement. We then consider those reports at the next Parish Council Resources Committee meeting.

Jul

2024

Planning Committee Agenda 15-07-2024

The agenda for the Sandgate Parish Council Planning Committee meeting, to held on 15th July 2024 at 7pm or at the fall of the Finance Committee whichever is later.

Planning-Agenda-08-07-24

The Planning Committee meeting is open to press and public. If any member of the public wishes to attend, please can they notify clerk@sandgatepc.org.uk in advance. This allows us to ensure we have sufficient seats and allow reasonable spacing.

Previous Sandgate Parish Council Planning Committee Agenda and Minutes. We publish agendas a few days before a meeting. We then post draft minutes in the week after a meeting.

Most of our meetings will be broadcast live on our Facebook page. Recordings of the meetings will be left on Facebook for a few months after the meeting so they can be watched back later. Comments left on Facebook broadcasts during the meeting are not be monitored and are not a way of feeding back to the Council.

Minimum Notice

We issue agendas at least three clear days before a meeting. We display them on the noticeboard in the library, Parish noticeboards on the Village Green and by Enbrook Valley shops, and on our website.

The minimum three clear days for notice of a meeting does not include:

the day of issue of the agenda, or;

the day of the meeting, or;

a Sunday, or;

a day of the Christmas break, or;

a day of the Easter break, or;

of a bank holiday, or;

a day appointed for public thanksgiving or mourning.

Meeting in Public

All meetings of our Council are open to the public, except in limited defined circumstances. We can only decide, by resolution, to meet in private when discussing confidential business or for other special reasons where publicity would be prejudicial to the public interest.

Those reasons might include, for example, discussing the conduct of employees, negotiations of contracts or terms of tender, or the early stages of a legal dispute.

Jul

2024

Finance Committee Agenda 15-07-2024

The agenda of Sandgate’s Parish Council Finance Committee meeting. We will hold the meeting on 15th July 2024 at 6:30pm. It will be held in Sandgate Library.

Finance Committee Agenda

Finance-Agenda-15-07-24

Sandgate Parish Council – Quarterly Financial Report April to June 2024 Download

Our Finance Committee meeting is open to press and public. Please could any member of the public who wants to attend notify us via clerk@sandgatepc.org.uk in advance. This allows us to ensure we have sufficient seats and allow reasonable spacing.

We publish our financial reporting on the “in-running” budget monthly. So at this meeting we will consider the reports since the last meeting.

Previous Sandgate Parish Council Finance Committee Agendas, Minutes and Financial Reports.

We use (the excellent) Scribe Accounts to manage our Council accounts and generate reports.

Sandgate Parish Council’s finances are governed by our Financial Regulations and Standing Orders, and every Town and Parish Council has similar rules. Because those rules govern our financial management, we can only amend or vary them by a Council resolution.

The Council’s Standing Orders require quarterly reporting of receipts, payments and balances. For instance, they say at 17.c:

The Responsible Financial Officer shall supply to each councillor as soon as practicable after 30 June, 30 September and 31 December in each year a statement to summarise:

i. the council’s receipts and payments for each quarter;

ii. the council’s aggregate receipts and payments for the year to date;

iii. the balances held at the end of the quarter being reported

and which includes a comparison with the budget for the financial year and highlights any actual or potential overspends.

We’re now publishing our reports monthly, exceeding that requirement. Consequently we will consider the reports at the next Parish Council Resources Committee meeting.

Jul

2024

Sandgate Community Garden: Update 7th July 2024

Sandgate Community Garden Team Diary Entry for 7th July: Parts of the garden are starting to take on a jungle appearance.

The rainfall for June was 17.5 mm. We are now into July and most of us have given up trying to predict what the weather is going to do as it swings from being chilly and windy to bucketing down with rain to glorious sunshine. It is a proper rollercoaster.

Most things in the garden are coping well, and currently the weeds are coping far too well, popping up all over the place. In fact parts of the garden are starting to take on a jungle appearance. The pond has nearly disappeared, surrounded by growth, and where the herb garden is we can no longer see the bench although we know it is there somewhere!

The slipper gourds got planted with the cucumbers; the Siberian kale, cabbages and Romanesco cauliflowers also got planted out. The purple sprouting got pricked out into modules, and more got sown. The tomatoes have been throwing out loads of side shoots which had to be removed apart from the Roma variety which never seems to like to conform to being a cordon tomato and insists on doing its own thing. The chives collected for seed sowing, got sown into modules, with plenty left to carry on into next year. Swiss chard, more coriander and parsley got sown.

The sweet corn is growing well amongst the winter squashes and is currently of no interest to the badgers until they develop their cobs. However the badgers have been in the beetroot patch and chomped the roots, neatly leaving the stalks and leaves in a pile where they were growing. We are not going to let them know that the cabbages this year are so delicious and sweet, and luckily they have never taken any notice of the spring onions – thank goodness!

What’s Next?

Sow some radicchio

Clear the beetroot bed and pea bed – prepare for replanting

Repot some of the pot plants

Clear some of the Quaker grass from around the pond

This weeks update from the Sandgate Community Garden Diary.

Jul

2024

Cross-channel traffic disruption: a July 2024 update from Kent and Medway Resilience Forum

Many residents will have been caught up in delays in the Folkestone area when the A20 Roundhill Tunnel is closed – as it was for a time on Friday and Saturday.

Explaining why the closure and other traffic measures are necessary is included in a letter to the district’s residents and businesses published by the Kent and Medway Resilience Forum.

How emergency services cope when cross channel traffic delays affect local roads is also detailed.

The message warns of busy weekends ahead with the beginning of the school holidays on 19 July and the start of the Olympics the following weekend. As a result Operation Brock is being put in place overnight on Wednesday (10 July).

You can read the letter in full here:

KMRF-letter-to-DDC-and-FHDC-residents-08.07.24

Jul

2024

Planning Committee Agenda 08-07-2024

The agenda for the Sandgate Parish Council Planning Committee meeting, to held on 8th July 2024 at 6.30 pm.

Planning-Agenda-08-07-24

Previous Sandgate Parish Council Planning Committee Agenda and Minutes. We publish agendas a few days before a meeting. We then post draft minutes in the week after a meeting.

Minimum Notice

The minimum three clear days for notice of a meeting does not include:

the day of issue of the agenda, or;

the day of the meeting, or;

a Sunday, or;

a day of the Christmas break, or;

a day of the Easter break, or;

of a bank holiday, or;

a day appointed for public thanksgiving or mourning.

Meeting in Public

Those reasons might include, for example, discussing the conduct of employees, negotiations of contracts or terms of tender, or the early stages of a legal dispute.

Jul

2024

Sandgate Community Garden: Update 30th June 2024

Sandgate Community Garden Team Diary Entry for 30th June: Regenerative farming today, from the politics, to the science, to the everyday practicalities.

The longest day has gone and we are hurtling into July, but luckily it has begun to feel like summer and at last the summer plantings are starting to respond to the warmth and sunshine. We have stepped up the watering, and so the sweet corn, beans and squashes are putting on new growth fast. The netting previously put over the beans to protect them when newly planted has now been removed as the flowers are just starting to appear and the insects will need to get to them.

The broad beans have now been stripped and removed, then a thin layer of compost added to the surface of the now empty plots in preparation for replanting as soon as possible. We planted a few more dwarf beans, spring onions, kale and a few lettuces. The intention was to plant out the slipper gourds too but we ran out of time and that task will have to be put forward to next week.

On Monday a couple of us were invited to see a flagship composting site in Cambridgeshire run by Envar Composting Ltd. We thought that Hope farm composting set up was huge enough but this was something else again! We were grateful to some of the staff tasked with showing us around the site telling us about everything they compost there. It is so very interesting to be able to see how waste is dealt with on such a scale compared to anything we compost.

Groundswell, the regenerative farming festival, took place this week in Hitchin. There were two whole days of innovative, fascinating talks on the up to date situation with regenerative farming today, from the politics, to the science, to the everyday practicalities. It can be difficult to imagine how farming at scale can be compared with our tiny gardens, however it was entirely relevant in so many ways, and in fact there were many of our garden friends we have met along our gardening journey there too such as the farmers from Pent Farm, Rupert from Shelvin farm where we got our last delivery of compost, Rebel Farmer Ed, and plenty of other compost nerds we have made friends with. There are now many new ideas to investigate and consider trying.

One of our gardeners, Theresa, has been working extremely hard on a project to bring a festival of theatre and comedy to Folkestone. There are 33 shows with actors and stand up comics throughout the weekend of 12^th-14^th July at the Quarterhouse theatre and Grand Burstin Hotel. Check out www.folkestonelive.com for more information and to buy tickets. Hope to see you there!

What’s next?

Really must plant the slipper gourds

Plant out more Siberian kale

Prick out the purple sprouting

Sow more purple sprouting

This weeks update from the Sandgate Community Garden Diary.

Jul

2024

Environment Committee Minutes 07-05-2024

The minutes of Sandgate’s Parish Council Environment Committee meeting, held on 7th May 2024, in Sandgate Library.

Env-Minutes-07-05-24

You can find previous Sandgate Parish Environment Committee Agendas and Minutes on this website. We publish agendas a few days before a meeting. The Clerk then posts draft minutes in the week after a meeting.

We broadcast our meetings live on our Facebook page. Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!

The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.

The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.

Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.

Jul

2024

Environment Committee Agenda 08-07-2024

The agenda for the Sandgate Parish Council Environment Committee meeting, to held on 8th July 2024 at 6.30pm.

Env-Agenda-08-07-24

The Environment Committee meeting is open to press and public. If any member of the public wishes to attend, please can they notify clerk@sandgatepc.org.uk in advance. This allows us to ensure we have sufficient seats and allow reasonable spacing.

Previous Sandgate Parish Council Environment Committee Agenda and Minutes. We publish agendas a few days before a meeting. We then post draft minutes in the week after a meeting.

Minimum Notice

The minimum three clear days for notice of a meeting does not include:

the day of issue of the agenda, or;

the day of the meeting, or;

a Sunday, or;

a day of the Christmas break, or;

a day of the Easter break, or;

of a bank holiday, or;

a day appointed for public thanksgiving or mourning.

Meeting in Public

Those reasons might include, for example, discussing the conduct of employees, negotiations of contracts or terms of tender, or the early stages of a legal dispute.

PWLB Loan Reserve Report July 2024

Loan Reserve Report

Financial Reporting

Financial Reports June 2024

Payment and Receipts Summary

Receipts in Month

Payments in Month

Reserve Balances

Bank Reconciliation

VAT Summary

Planning Committee Agenda 15-07-2024

Minimum Notice

Meeting in Public

Finance Committee Agenda 15-07-2024

Finance Committee Agenda

Sandgate Community Garden: Update 7th July 2024

Cross-channel traffic disruption: a July 2024 update from Kent and Medway Resilience Forum

Planning Committee Agenda 08-07-2024

Minimum Notice

Meeting in Public

Sandgate Community Garden: Update 30th June 2024

Environment Committee Minutes 07-05-2024

Environment Committee Agenda 08-07-2024

Minimum Notice

Meeting in Public

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