Tim Prater
Finance Committee Minutes 19-06-2023
The minutes of Sandgate’s Parish Council Resources Committee meeting, held on 19th June 2023, in Sandgate Library.
Finance-Minutes-19th-June-2023-27-6-3-1You can find previous Sandgate Parish Council Finance Committee Agendas, Minutes and Financial Reports on this website. We publish agendas a few days before a meeting. The Clerk then posts draft minutes in the week after a meeting.
We broadcast our meetings live on our Facebook page. Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!
The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.
The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.
Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.
Planning Committee Minutes 19-06-2023
The minutes of Sandgate’s Parish Council Planning Committee meeting, held on 19th June 2023, in Sandgate Library.
Planning-Minutes-19-06-23You can find previous Sandgate Parish Planning Committee Agendas and Minutes on this website. We publish agendas a few days before a meeting. The Clerk then posts draft minutes in the week after a meeting.
We broadcast our meetings live on our Facebook page. Those meeting recordings are then left live for a few months after the meeting, giving you the chance to watch it back later!
The next suitable meeting will formally approve the draft minutes of this meeting. When approved, the Chairman of that meeting then signs them.
The signed minutes of the meeting serve as the legal record of what has taken place at the meeting. Before a meeting approves the draft minutes of a preceding meeting, the meeting may, by resolution, correct any inaccuracies in the draft minutes. The attendance (or otherwise) of the Chairman or those voting in favour to amend or approve of the minutes is irrelevant.
Only if meeting minutes are found to be inaccurate after they have been signed can they then be altered. Inaccuracies in signed minutes can only be amended by resolution at a subsequent meeting.
Sandgate Community Garden: Update 25 June 2023
Sandgate Community Garden Team Diary Entry for 25th June: An incredibly busy week eating.
What an unbelievably busy week it has been, and most of it seemed to be all about food and lots of it!
It was refugee week, and on Monday we had a large group come down from the barracks to help us move lots of compost from the top end of the garden to the new composting area at the other end. It was hot, heavy work, but they completed the task in what seemed like no time at all, and were rewarded with lots of tea and amazing cake, which all seemed to go down very well. The old composting boxes were dismantled, and there will be a write up in a future newsletter all about what is happening with our new composting area, as there is so much to say about it.
On Wednesday evening there was an invite to a meal as part of the refugee week, hosted by the ‘Friends of Napier Barracks’ with food cooked by some of the men at the barracks – it was traditional food from their home countries, and very delicious it all was too.
On Saturday, the Disco Soup event took place, using food which could not be sold by supermarkets, for being ‘too wonky’, damaged, or at sell by date. With the help of a chef from Folkestone College, and lots of willing hands, the food was prepared and made into all sorts of wonderful dishes, from soup, to risotto, delicious salads and pizza. Several boxes of tomatoes, peppers and cucumbers were donated by Thanet Earth, and what a truly awesome experience it was to collect the food from them in Birchington. It was a mile from the entrance to the main reception, driving past huge greenhouses where the produce is grown. It was food production on a massive scale and so very different from our way of food growing, but fascinating to see if only from a distance.
In-between all the feasting, there were plenty of other things going on. Some of us went along to visit Brockhill School to see how they were getting on with their lovely walled kitchen garden. They have put up a rabbit fence as it seems that as soon as something was planted, it got eaten. However something has worked out how to bypass the netting and has attacked the carrots. It seemed such a familiar story to us! The school also had one of the beautiful old greenhouses renovated, and it was looking truly splendid. What a fantastic resource, and how amazing it will be for the children to be able to learn about horticulture as part of their education in such a great setting.
We did actually manage to get quite a few tasks done at the community gardens! The planters at Golden Valley had a makeover, with some compost and new plants added. The alley way at Meadowbrook got weeded and flowering plants added. The hedge at Enbrook Park got another trim, more spring onions and beetroot sown, the bay trees tidied, the cucumbers planted, and any soft fruit we had left was netted. It seems we are back to watering again, with the refreshing rain we had becoming a distant memory again, oh well, we are now into summer after all.
What’s next?
- Prick out the purple sprouting broccoli
- Plant out some of the kale
- Find space to create a windrow for the newly made compost
- Check on the potatoes




This weeks update from the Sandgate Community Garden Diary.
Sandgate Esplanade: Start of Works Notification for A259
As part of the on-going maintenance and improvement of the highway network, Kent County Council will be resurfacing the A259 Sandgate Esplanade from Court Road to Castle Bay.
These road surface improvement works are programmed to start on Monday 26th June and should take 8 Nights to complete (should there be any unforeseen delays, Kent County Council may resolve these issues by undertaking weekend working to avoid an overrun of works). These activities will be undertaken between the hours of 20:00 and 05:00 each day.
During these essential works it will be necessary to close Sandgate Esplanade completely so that we can carry out the works safely for both the workforce and road users. The diversion route will be via B2063 Hospital Hill, West Road, North Road, Gurkha Way, Military Road and Vice Versa.
We need your help to make sure the work is done as quickly as possible and to the best possible quality. If your vehicle is usually parked on the carriageway, please make sure you park it somewhere else away from the site whilst the works are carried out, so the road is clear for us to resurface.
SoWN-26-06-2023-A259-Sandgate-Esplanade-Sandgate-Folkestone-Hythe-RenewalSite Location Plan:

If you need more information, you can visit our website www.kent.gov.uk/resurfacingupdates to view our
programme & updates, to find out how we look after the roads throughout Kent or report any faults you find on our roads. You can also view our diversion/permit details at www.one.network. Alternatively, you can call us on 03000 41 81 81 Mon to Fri 09:00 to 17:00. If there are any last-minute changes to the program dates such as poor weather or other factors, these will be advertised via the KCC Website and Social Media Platforms
Lower Leas Coastal Park Loo Arrival
A new toilet block powered by solar panels and boasting a green roof planted with wildflowers has been officially opened in Folkestone’s Lower Leas Coastal Park.
The new facility provides an additional four toilets – including one with full disabled access – for residents and visitors to the park, as well as a small commercial kiosk, near the foot of the Zig-Zag Path.
Cllr Jeremy Speakman, Cabinet Member for Assets and Operations, said:
“With the popularity of the area continuing to grow, this investment of around £150,000 will help ease some of the queues for loos seen in recent years.
“With its solar panels and green roof, this is a great addition to the Coastal Park for residents and visitors alike.”
The solar panels on top of the block will generate enough energy to power the toilets, the hot water and the vast majority of electricity needed to operate the kiosk.
This is the latest upgrade to the Lower Leas Coastal Park, with the recent addition of the new children’s pirate ship and planned improvements to the accessible play area later this year.
Suggestions for a drop kerb to access the ‘Cow Path’ to and from the park have been also considered but had to be rejected due to accessibility experts’ safety concerns.
The new kiosk is being marketed through the Kent Business Portal. If you are interested, please register and submit your bid in accordance with the terms and deadlines advertised.
It is hoped the kiosk will be up and running before the school summer break begins. Enquiries can be sent to procurement@folkestone-hythe.gov.uk


Sandgate Community Garden: Update 18 June 2023
Sandgate Community Garden Team Diary Entry for 18th June: The badgers have had all the carrots.
Quite frankly it seems astonishing that most of the plants in the garden are surviving, the newly planted seedlings in particular, as it has been sweltering all this week from early morning to late evening. There has been no rain at all in Sandgate for weeks, so most of the garden has not had any water at all for this time. We have now stopped watering the broad beans as they are coming to an end, and are focussing on the potatoes as they are starting to swell, and could be ready in a couple of weeks perhaps.
We have been closely observing the weather apps which show a constantly changing situation sometimes promising a possible chance of some rain which then fades to nothing; then all of a sudden during our Saturday morning session we were treated to a surprise shower which sent gardeners scuttling out of the gates to close car windows or take in the washing! It has made little difference, but the drop in temperature and a cooler breeze will help whilst we study the weather for more of the wet stuff in the next few days. Parts of the country have been hit by thunderstorms and deluges of rain leading to local flooding, whilst parts of Kent on the verge of a hosepipe ban. (Overnight, in-between writing this newsletter and sending it out, the weather broke with a good thunderstorm and substantial rain – phew!)
The flowering part of the garden had suddenly become so overgrown it was impossible to get down the path to the bench, so we had to be ruthless and fight our way through the jungle to clear some space. The pea shoot bed got cleared, the strawberry planter netted, the purple sprouting got sown, and the tomato plants tackled as they have certainly been enjoying the heat and put on lots of growth although not necessarily where you want it. It seems if you take your eyes off them for a day or two, they have sprouted multiple side shoots and need tying in to the canes yet again as they have shot upwards. The lower leaves have been removed and the first tomatoes are just starting to form.
It seems that the wildlife have eyes firmly fixed on the garden, as well as stomachs. The badgers have removed the mesh netting and completely demolished the carrot bed, and it might not be too long before they realise there are a few beetroot starting to develop which are a firm favourite of theirs. The blackcurrant bushes were in fine form, and the fruit was just starting to swell and change colour, however before we could net them it seems something quite substantial in size has broken several stems and stripped the fruit which must have been quite sour. Needless to say we have now covered the tayberries with netting and the honey berries too although as we know, it is little defence against a hungry badger.
With a report of asparagus beetle in the district, we checked on ours which has now mostly gone to flower, which are surprisingly attractive to bees and hoverflies as there were quite a few to be seen trying to negotiate the fine fronds and get to the small flowers.
After some years of negotiating, the Incredible Edible group in Cheriton have started work on some planters on a platform at Folkestone West railway station. The planters themselves were made by The Men’s Shed group based at the Marigold Centre, Folkestone, and are very substantial which meant it was going to be a challenge to fill it with enough compost. In the end the decision was to opt for a form of Hugelkultur bed, where the base of the planters are filled with logs, then a mix of sheep’s wool (these days in use as packing in parcels) and topsoil, finished finally with compost. One of the planters has so far been completed and planted with herbs, tomatoes, cucumbers, and squashes donated by ourselves. Hopefully the second planter will be completed soon too.
Just a reminder that the Disco Soup event is coming up this Saturday, 11am to 3pm, at St John’s church hall, Folkestone. We are also excited the Sandgate Community Garden will be included once again in the Sandgate Sea Festival which it has been announced is happening on the evening of Saturday 26th August with a firework display, and then on the Sunday 27th, we will be there on the seafront with our stall on the Sunday. So get that date in the diary and we will look forward to seeing you there. Now if ever there was a day when we do not want rain that has to be it!
What’s next?
- Check on any soft fruit which may need netting
- Start to dismantle the old composting area and tidy up
- Finish the hedge cut
- Tidy up the bay trees




This weeks update from the Sandgate Community Garden Diary.
Parish Council Meeting Agenda 26-06-2023
The agenda for the Sandgate Parish Council Full Parish Council meeting, to held on Monday 26th June 2023, in Sandgate Library at 6.30pm.
Agenda-council-meeting-26-06-23There are 5 policies for review / discussion / agreement on this agenda. They are:
Code of Conduct
Code of Conduct Complaints Procedure
Arrangements for dealing Code of Conduct Complaints
Meeting Attendance Policy
Parish Clerk – Scheme of Delegation
Annual Plan 2023-2024
All existing versions of policies and documents are available on the Parish Council website.
Internalcontrol-may-2023AGAR-FORMS-FOR-CONSIDERATION
The Council meeting is open to press and public. If you would like to attend this meeting, please notify clerk@sandgatepc.org.uk in advance. Letting us know allows us to make sure we have sufficient seats for you and allow reasonable spacing.
We keep a full list of previous Sandgate Parish Council Meeting Agenda and Minutes on this website. We publish those agendas a few days before each meeting, and will also post draft minutes in the week after a meeting.
Most of our meetings are broadcast live on our Facebook page. We’ll then leave those recordings on Facebook for a few months after the meeting so you can watch them back later.
Minimum Notice
We issue agenda’s at least three clear days before a meeting. We display them on the noticeboard in the library, Parish noticeboards on the Village Green and by Enbrook Valley shops, and on our website.
The minimum three clear days for notice of a meeting does not include:
- the day of issue of the agenda, or;
- the day of the meeting, or;
- a Sunday, or;
- a day of the Christmas break, or;
- a day of the Easter break, or;
- of a bank holiday, or;
- a day appointed for public thanksgiving or mourning.
Meeting in Public
All meetings of our Council are open to the public, except in limited defined circumstances. We can only decide, by resolution, to meet in private when discussing confidential business or for other special reasons where publicity would be prejudicial to the public interest.
Those reasons might include, for example, discussing the conduct of employees, negotiations of contracts or terms of tender, or the early stages of a legal dispute.
Personnel Committee Agenda 19-06-2023
The agenda of Sandgate’s Parish Council Personnel Committee meeting. We will hold the meeting on 19th June 2023 at 7pm or at the fall of the Finance Committee, whichever is earlier. It will be held in Sandgate Library.
Personnel Committee Agenda
Agenda-Personnel-19th-June-2023Our Personnel Committee meeting is open to press and public. Please could any member of the public who wants to attend notify us via clerk@sandgatepc.org.uk in advance. This allows us to ensure we have sufficient seats and allow reasonable spacing.
Previous Sandgate Parish Council Personnel Committee Agendas, Minutes and Financial Reports. We publish agendas a few days before a meeting. We then post draft minutes in the week after a meeting.
Most of our meetings will be broadcast live on our Facebook page. Recordings of the meetings will be left on Facebook for a few months after the meeting so they can be watched back later. Comments left on Facebook broadcasts during the meeting are not be monitored and are not a way of feeding back to the Council.
Minimum Notice
We issue agendas at least three clear days before a meeting. We display them on the noticeboard in the library, Parish noticeboards on the Village Green and by Enbrook Valley shops, and on our website.
The minimum three clear days for notice of a meeting does not include:
- the day of issue of the agenda, or;
- the day of the meeting, or;
- a Sunday, or;
- a day of the Christmas break, or;
- a day of the Easter break, or;
- of a bank holiday, or;
- a day appointed for public thanksgiving or mourning.
Meeting in Public
All meetings of our Council are open to the public, except in limited defined circumstances. We can only decide, by resolution, to meet in private when discussing confidential business or for other special reasons where publicity would be prejudicial to the public interest. As Personnel meetings may be discussing staff matters, this may occur for this committee more often than others.
Those reasons might include, for example, discussing the conduct of employees, negotiations of contracts or terms of tender, or the early stages of a legal dispute.
Finance Committee Agenda 19-06-2023
The agenda of Sandgate’s Parish Council Finance Committee meeting. We will hold the meeting on 19th June 2023 at 6:30pm. It will be held in Sandgate Library.
Finance Committee Agenda
Finance-Agenda-19-06-23Our Finance Committee meeting is open to press and public. Please could any member of the public who wants to attend notify us via clerk@sandgatepc.org.uk in advance. This allows us to ensure we have sufficient seats and allow reasonable spacing.
We publish our financial reporting on the “in-running” budget monthly. So at this meeting we will consider the reports since the last meeting in April, therefore April 2022.
Previous Sandgate Parish Council Finance Committee Agendas, Minutes and Financial Reports.
We use (the excellent) Scribe Accounts to manage our Council accounts and generate reports.
Sandgate Parish Council’s finances are governed by our Financial Regulations and Standing Orders, and every Town and Parish Council has similar rules. Because those rules govern our financial management, we can only amend or vary them by a Council resolution.
The Council’s Standing Orders require quarterly reporting of receipts, payments and balances. For instance, they say at 17.c:
The Responsible Financial Officer shall supply to each councillor as soon as practicable after 30 June, 30 September and 31 December in each year a statement to summarise:
i. the council’s receipts and payments for each quarter;
ii. the council’s aggregate receipts and payments for the year to date;
iii. the balances held at the end of the quarter being reported
and which includes a comparison with the budget for the financial year and highlights any actual or potential overspends.
We’re now publishing our reports monthly, exceeding that requirement. Consequently we will consider the reports at the next Parish Council Resources Committee meeting.